Samenvatting gemaakt door Joost Krijns. Student Sportmarketing Saxion Hogeschool, te Deventer.
Engels Toets Meetings
Kind of meetings:
Board meeting Who will be present?
Brainstorm meeting chairman (UK) & president (USA)
Conference call
participant
Evaluation meetings
Financial review meetings secretary
Investor meetings specialist minutes taker & time keeper
Information sharing meeting
Management meeting
New product launch
Job interview
Skype
Roles:
Chairman (chair) / the president
Secretary
head of HRM
head of Quality control
Production manager
FD (=financial director)
Sales
CEO
Marketing Manager
1
Preparing a meeting what do we need to do:
Setting a date Could you let me know which of the following dates would suit to hold ...
Book a room I would like to know if a room is available on ...
Inform all attendants about location and time
Preliminary agenda (voorafgaande agenda) If there are any further subject to discuss, let
know before ...
What do we put on the agenda?
1. Welcome
2. Confirmation of the agenda (=bevestiging van de agenda)
3. Minutes (last) meeting 22 October 20
4. Announcements (=aankondigingen)
5. Mail Received
6. Investment in new computers and software
= non-standard items (the main
7. Budget next year
8. Company reorganisation business of the meeting)
9. Appointment new member of the management team
10. Any other business
11. Unscheduled questions (=ongeplande vragen)
12. Date next meeting
13. End of meeting
- a quorum = the smallest number of people that must be present for decision making purposes
(=doeleinden) minimaal aantal mensen dat aanwezig moet zijn om een beslissing te maken (60%).
Samenvatting boek: ‘Meetings’
Auteur: Maarten Schrevel. ISBN = 978-90-01-79491-0
, Samenvatting gemaakt door Joost Krijns. Student Sportmarketing Saxion Hogeschool, te Deventer.
Useful phrases:
1. Welcome
Chair:
Ladies en gentlemen, welcome. I open the 10th meeting of our Department.
I’d like to extend a special word of welcome to Ms Fiora from the Board, who has kindly
agreed (vriendelijk afgesproken) to inform us about management’s restructuring plans.
I see that we have quorum, so I propose we wait for another couple of minutes.
I see that we don’t yet have a quorum, and so we can’t proceed (voortgaan). We’ll have to
convene (bijeenkomen) next Friday at 2pm to discuss the items.
Ms Anita en Mr Joey cannot be present at this meeting and have asked me to apologise. I
have received no message from Mr Angelo.
2. Confirming the agenda
Chair:
I’d like to confirm the agenda for this meeting.
I don’t have any items to add to the agenda.
The following items should be added (worden toegevoegd) to the agenda. I suggest we insert it
between items 7 and 8, as it may influence our discussion of item 8.
I would like to propose (voorstellen) a change to the agenda: since we have to decide today on
whether to invest in the new machine (we moeten vandaag beslissen over de vraag om te investeren in
de nieuwe machine), I suggest we discuss it after item 8, and deal with items 6, 7 and 8 as quickly
as possible.
I suggest we drop item 7, as the information relating to is has not arrived yet. 2
I propose that we discuss hiring temporary staff (het inhuren van tijdelijk personeel) for the
summer months under ‘Any Other Business’.
3. Minutes/proceedings of the last meeting (notulen)
The minutes are written down by the secretary and usually sent to all participants before the
meeting. Every participant should read them carefully.
Chair:
I would now like to bring the minutes of the meeting of 10 February to your attention.
Is there anyone who would like to comment on page 1 of the minutes? Page 2? Page 3?
The minutes, with the changes proposed (voorgestelde wijzigingen) by Mr Roots, are approved.
The minutes are confirmed.
For other participants:
There’s a spelling mistake on page 2, item 4, in line 3.
I’m afraid my words have been slightly misinterpreted in relation to item 7.
Can the secretary please tell us about possible new developments in relation to item 9.
- tactful = gevoel voor de situatie en aanpassen aan de gewoontes.
- meeting adjourned = stilgelegd (na de pauze verder of de volgende dag).
- elaborate = uitwerken/verdiepen/er langer over praten.
4. Announcements
- production (figures = feiten):van de resultaten/productiecijfers
aankondigingen
Samenvatting boek: ‘Meetings’
Auteur: Maarten Schrevel. ISBN = 978-90-01-79491-0
Engels Toets Meetings
Kind of meetings:
Board meeting Who will be present?
Brainstorm meeting chairman (UK) & president (USA)
Conference call
participant
Evaluation meetings
Financial review meetings secretary
Investor meetings specialist minutes taker & time keeper
Information sharing meeting
Management meeting
New product launch
Job interview
Skype
Roles:
Chairman (chair) / the president
Secretary
head of HRM
head of Quality control
Production manager
FD (=financial director)
Sales
CEO
Marketing Manager
1
Preparing a meeting what do we need to do:
Setting a date Could you let me know which of the following dates would suit to hold ...
Book a room I would like to know if a room is available on ...
Inform all attendants about location and time
Preliminary agenda (voorafgaande agenda) If there are any further subject to discuss, let
know before ...
What do we put on the agenda?
1. Welcome
2. Confirmation of the agenda (=bevestiging van de agenda)
3. Minutes (last) meeting 22 October 20
4. Announcements (=aankondigingen)
5. Mail Received
6. Investment in new computers and software
= non-standard items (the main
7. Budget next year
8. Company reorganisation business of the meeting)
9. Appointment new member of the management team
10. Any other business
11. Unscheduled questions (=ongeplande vragen)
12. Date next meeting
13. End of meeting
- a quorum = the smallest number of people that must be present for decision making purposes
(=doeleinden) minimaal aantal mensen dat aanwezig moet zijn om een beslissing te maken (60%).
Samenvatting boek: ‘Meetings’
Auteur: Maarten Schrevel. ISBN = 978-90-01-79491-0
, Samenvatting gemaakt door Joost Krijns. Student Sportmarketing Saxion Hogeschool, te Deventer.
Useful phrases:
1. Welcome
Chair:
Ladies en gentlemen, welcome. I open the 10th meeting of our Department.
I’d like to extend a special word of welcome to Ms Fiora from the Board, who has kindly
agreed (vriendelijk afgesproken) to inform us about management’s restructuring plans.
I see that we have quorum, so I propose we wait for another couple of minutes.
I see that we don’t yet have a quorum, and so we can’t proceed (voortgaan). We’ll have to
convene (bijeenkomen) next Friday at 2pm to discuss the items.
Ms Anita en Mr Joey cannot be present at this meeting and have asked me to apologise. I
have received no message from Mr Angelo.
2. Confirming the agenda
Chair:
I’d like to confirm the agenda for this meeting.
I don’t have any items to add to the agenda.
The following items should be added (worden toegevoegd) to the agenda. I suggest we insert it
between items 7 and 8, as it may influence our discussion of item 8.
I would like to propose (voorstellen) a change to the agenda: since we have to decide today on
whether to invest in the new machine (we moeten vandaag beslissen over de vraag om te investeren in
de nieuwe machine), I suggest we discuss it after item 8, and deal with items 6, 7 and 8 as quickly
as possible.
I suggest we drop item 7, as the information relating to is has not arrived yet. 2
I propose that we discuss hiring temporary staff (het inhuren van tijdelijk personeel) for the
summer months under ‘Any Other Business’.
3. Minutes/proceedings of the last meeting (notulen)
The minutes are written down by the secretary and usually sent to all participants before the
meeting. Every participant should read them carefully.
Chair:
I would now like to bring the minutes of the meeting of 10 February to your attention.
Is there anyone who would like to comment on page 1 of the minutes? Page 2? Page 3?
The minutes, with the changes proposed (voorgestelde wijzigingen) by Mr Roots, are approved.
The minutes are confirmed.
For other participants:
There’s a spelling mistake on page 2, item 4, in line 3.
I’m afraid my words have been slightly misinterpreted in relation to item 7.
Can the secretary please tell us about possible new developments in relation to item 9.
- tactful = gevoel voor de situatie en aanpassen aan de gewoontes.
- meeting adjourned = stilgelegd (na de pauze verder of de volgende dag).
- elaborate = uitwerken/verdiepen/er langer over praten.
4. Announcements
- production (figures = feiten):van de resultaten/productiecijfers
aankondigingen
Samenvatting boek: ‘Meetings’
Auteur: Maarten Schrevel. ISBN = 978-90-01-79491-0
