Explore the role and skills of an event organizer
Introduction
In this report I will be gathering and using comprehensive research on the roles and skills of an
event organizer. My research that I will be putting into this report will include tasks and
procedures that need to be completed and set up by an event organizer, a skills audit to be
taken out where I will be investigating my own skills and how they match with an event
organizers skill, and I will be investigating the legal requirements that are currently in place for
an event organization. All this research will assist me in measuring my skills and how suitable
my skills are in comparison to an event organizers skill, highlighting my strengths and
weaknesses.
What tasks does an event organizer needs to consider in setting up an event.
-Venue and location
Choice of venue is the one factor that can have the biggest impact on an event. The date of the
event, the menu, and attendee's enjoyment is all partly affected by the choice of venue.
Location of the venue is also important. For example, for a local event you may be looking for a
venue reasonably close to most attendees' homes or workplaces. Taking a wedding for
example, location will be very important, if most attendees are local you will be looking for a
venue within a reasonable distance from most attendee's home, suitable parking facilities, and
a capacity which is big enough for the number of people who might attend. Services such as a
kitchen, eating, tables, chairs, dance area need to be considered as does the layout of the
venue. These factors must be considered very early in the planning process because finding a
venue has a knock-on effect with regard to nearly all of the tasks that need to be considered.
Very important too for a wedding is the ambiance of the venue such as the décor inside, style
of architecture-basically the impression the building interior convey. For example, a wedding
needs a different venue than for a business exposition.
-Catering
Every event involving a wedding requires careful planning with regard to catering. The first
question that should be asked is what equipment will be needed for the event. For example,
where guests are served, sturdy treys and other equipment will be needed, while buffets
require a different set of guest equipment. A menu must be prepared in advance and many
guests may have their own menu preferences. For example, some guests may be vegetarians
and some guests might have food allergies. Table setting design and layout for a wedding is also
important. An event organizer will need to identify such things as the correct titles and names
of the guests, seating arrangements, how many plates and cutlery will be required for each
Introduction
In this report I will be gathering and using comprehensive research on the roles and skills of an
event organizer. My research that I will be putting into this report will include tasks and
procedures that need to be completed and set up by an event organizer, a skills audit to be
taken out where I will be investigating my own skills and how they match with an event
organizers skill, and I will be investigating the legal requirements that are currently in place for
an event organization. All this research will assist me in measuring my skills and how suitable
my skills are in comparison to an event organizers skill, highlighting my strengths and
weaknesses.
What tasks does an event organizer needs to consider in setting up an event.
-Venue and location
Choice of venue is the one factor that can have the biggest impact on an event. The date of the
event, the menu, and attendee's enjoyment is all partly affected by the choice of venue.
Location of the venue is also important. For example, for a local event you may be looking for a
venue reasonably close to most attendees' homes or workplaces. Taking a wedding for
example, location will be very important, if most attendees are local you will be looking for a
venue within a reasonable distance from most attendee's home, suitable parking facilities, and
a capacity which is big enough for the number of people who might attend. Services such as a
kitchen, eating, tables, chairs, dance area need to be considered as does the layout of the
venue. These factors must be considered very early in the planning process because finding a
venue has a knock-on effect with regard to nearly all of the tasks that need to be considered.
Very important too for a wedding is the ambiance of the venue such as the décor inside, style
of architecture-basically the impression the building interior convey. For example, a wedding
needs a different venue than for a business exposition.
-Catering
Every event involving a wedding requires careful planning with regard to catering. The first
question that should be asked is what equipment will be needed for the event. For example,
where guests are served, sturdy treys and other equipment will be needed, while buffets
require a different set of guest equipment. A menu must be prepared in advance and many
guests may have their own menu preferences. For example, some guests may be vegetarians
and some guests might have food allergies. Table setting design and layout for a wedding is also
important. An event organizer will need to identify such things as the correct titles and names
of the guests, seating arrangements, how many plates and cutlery will be required for each
