LAYOUT TABS
Layout Tabs: File, Home, Insert, Design, Page Layout, References, Mailings,
Review, View
WORD ART
With WordArt you can do more with ordinary character formatting. Insert
WordArt by:
Insert. WordArt (in text group)
When you have chosen a WordArt style, a text box appears in which you can
type your own text.
In the Font group on the Home tab you can change the font type and text size,
and format WordArt here as you would normal text.
WordArt can be formatted in the same way as shapes. You will see that the
same Drawing Tools Format tab appears when you click on WordArt. Look
carefully at the options under Text Effects and in the WordArt Styles Group
DROP CAPS
A normal piece of writing can be made to look more interesting by enlarging
the first letter or word of a paragraph. This is called a drop cap and is inserted
as follows:
Click anywhere in the paragraph (or to enlarge the 1st word, select the first
word)
Insert, Drop Cap (in the Text Group)
Select the required option
If Drop Cap Options… is selected, the drop cap dialog box will appear
If you click on a Drop Cap, a frame is shown around it to indicate it has been
selected. Right-click on this frame in order to bring up the pop-up menu.
Borders and shading can be used to place a border around the drop cap, and
also to colour the background.
TABLES
First you insert the table:
Insert, Table
Indicate with the mouse how many rows and columns the table should have
The table has now been inserted and the table extends from the left to the
right and all the columns have the same width.
Text or graphics can be inserted into the table and the table can be formatted.
Text is typed into a table as follows:
Click on the cell in which you want to type the text
Type in the text
Move to another cell b using the <Tab> or arrow keys
As with any text, the text in the table must be selected before it can be
formatted. Basic character formatting (font, size, and style) can be applied as
with any other text. When you click on a table in a document, two additional
tabs appear in the Ribbon with instructions and tools relating to the formatting
and editing of tables.
Heights and widths can be changed in different ways:
Adjust the row height/ column width with your mouse
o Hover the mouse over the vertical column border/ horizontal row border
, o The shape of the cursor changes
o Click and drag to the required size
If you want to adjust the height or width of adjacent row or columns, it is
easier to use the options available on the Ribbon, than to adjust them one by
one
o The Cell Size group on the Layout tab of Table Tools provides a number of
instructions for adjusting row heights and column widths
There are various ways in which the alignments of the contents of the tables
can be changed. One way is to:
Select the cell/s
Select an option in the Alignment group in the Layout tab
Rows and columns can be easily inserted or deleted anywhere in an existing
table. The Rows & Columns group in the Layout tab provides instructions for
inserting and deleting rows and columns. Insert a row/ column as follows:
Click anywhere in the row/ column above, below or next to where you want
to insert another row/ column
Select the applicable option in the Rows & Columns group in the Layout tab
OR you can also right-click, select Insert from the pop-up menu and make a
choice
If you want to add a row at the bottom of the table, click the bottom right
cell and press <Tab>
To insert more than one row/ column:
Select the number of rows/ columns that are needed
Select the applicable Insert option and the required number of rows/
columns will be inserted
Selecting the content of a row/ column only deletes its content and not the row/
column itself. To remove a row/ column entirely:
Ensure that the cells in each row or column you want to delete are selected
Select one of the options that appear when you click delete
You can also right-click and use the pop-up menu for this
Cells can be merged or spilt. Merging cells:
Select the cells you want to merge
Right-click and select Merge Cells
OR click on Merge Cells in Layout tab
Splitting cells:
Select the cells you want to split
Right-click and select Split Cells
OR click on Split Cells in Layout tab
Specify the number of rows/ columns you want the cell to split into
When you create a table, there are borders all around the cells. If you want,
you can remove these borders or change their style. You can do this as follows:
Select the cell/s for which the borders must be changed
Work on the Design tab in the Borders group. Select the style, width and
colour of the border that you want and then indicate which side if the
selection it should be applied to
To change the shading of cells, use the Shading option in the Table Styles
group on the Design tab
The difference between gridlines and borders: when you want a borders to be
removed from a table, you can use View Gridlines in the Table group in the
Layout Tabs: File, Home, Insert, Design, Page Layout, References, Mailings,
Review, View
WORD ART
With WordArt you can do more with ordinary character formatting. Insert
WordArt by:
Insert. WordArt (in text group)
When you have chosen a WordArt style, a text box appears in which you can
type your own text.
In the Font group on the Home tab you can change the font type and text size,
and format WordArt here as you would normal text.
WordArt can be formatted in the same way as shapes. You will see that the
same Drawing Tools Format tab appears when you click on WordArt. Look
carefully at the options under Text Effects and in the WordArt Styles Group
DROP CAPS
A normal piece of writing can be made to look more interesting by enlarging
the first letter or word of a paragraph. This is called a drop cap and is inserted
as follows:
Click anywhere in the paragraph (or to enlarge the 1st word, select the first
word)
Insert, Drop Cap (in the Text Group)
Select the required option
If Drop Cap Options… is selected, the drop cap dialog box will appear
If you click on a Drop Cap, a frame is shown around it to indicate it has been
selected. Right-click on this frame in order to bring up the pop-up menu.
Borders and shading can be used to place a border around the drop cap, and
also to colour the background.
TABLES
First you insert the table:
Insert, Table
Indicate with the mouse how many rows and columns the table should have
The table has now been inserted and the table extends from the left to the
right and all the columns have the same width.
Text or graphics can be inserted into the table and the table can be formatted.
Text is typed into a table as follows:
Click on the cell in which you want to type the text
Type in the text
Move to another cell b using the <Tab> or arrow keys
As with any text, the text in the table must be selected before it can be
formatted. Basic character formatting (font, size, and style) can be applied as
with any other text. When you click on a table in a document, two additional
tabs appear in the Ribbon with instructions and tools relating to the formatting
and editing of tables.
Heights and widths can be changed in different ways:
Adjust the row height/ column width with your mouse
o Hover the mouse over the vertical column border/ horizontal row border
, o The shape of the cursor changes
o Click and drag to the required size
If you want to adjust the height or width of adjacent row or columns, it is
easier to use the options available on the Ribbon, than to adjust them one by
one
o The Cell Size group on the Layout tab of Table Tools provides a number of
instructions for adjusting row heights and column widths
There are various ways in which the alignments of the contents of the tables
can be changed. One way is to:
Select the cell/s
Select an option in the Alignment group in the Layout tab
Rows and columns can be easily inserted or deleted anywhere in an existing
table. The Rows & Columns group in the Layout tab provides instructions for
inserting and deleting rows and columns. Insert a row/ column as follows:
Click anywhere in the row/ column above, below or next to where you want
to insert another row/ column
Select the applicable option in the Rows & Columns group in the Layout tab
OR you can also right-click, select Insert from the pop-up menu and make a
choice
If you want to add a row at the bottom of the table, click the bottom right
cell and press <Tab>
To insert more than one row/ column:
Select the number of rows/ columns that are needed
Select the applicable Insert option and the required number of rows/
columns will be inserted
Selecting the content of a row/ column only deletes its content and not the row/
column itself. To remove a row/ column entirely:
Ensure that the cells in each row or column you want to delete are selected
Select one of the options that appear when you click delete
You can also right-click and use the pop-up menu for this
Cells can be merged or spilt. Merging cells:
Select the cells you want to merge
Right-click and select Merge Cells
OR click on Merge Cells in Layout tab
Splitting cells:
Select the cells you want to split
Right-click and select Split Cells
OR click on Split Cells in Layout tab
Specify the number of rows/ columns you want the cell to split into
When you create a table, there are borders all around the cells. If you want,
you can remove these borders or change their style. You can do this as follows:
Select the cell/s for which the borders must be changed
Work on the Design tab in the Borders group. Select the style, width and
colour of the border that you want and then indicate which side if the
selection it should be applied to
To change the shading of cells, use the Shading option in the Table Styles
group on the Design tab
The difference between gridlines and borders: when you want a borders to be
removed from a table, you can use View Gridlines in the Table group in the
