AEMA ACTUAL EXAMS SCRIPT QUESTIONS AND
ANSWERS SET A+
✔✔In the purchasing process, which step is the available stock inventoried, identifying
the need for the equipment to fulfill, supplement or improve the program's inventory -
✔✔Intiation
✔✔In the purchasing process, which step will the proper admin personnel approve or
reject requests after careful consideration of the program's needs - ✔✔Review of
Requests
✔✔In the purchasing process, which step will consider the quality, customer service,
timely delivery and strong reputation's of suppliers be considered - ✔✔Review of
Purchasing decision and making priorities
✔✔In the purchasing process, which step will the specifications that provide exact
requirements be prepared and made available to prospective vendors - ✔✔Preparation
of Specifications and bids
✔✔In the purchasing process, which step are the bids evaluated and awarded -
✔✔Issue of purchase order to supplier
✔✔In the purchasing process, which step are vendors contacted for any questions
concerning goods purchased? i.e. have the items shipped yet? - ✔✔Tracking Purchase
Order
✔✔In the purchasing process, in which step are the goods received, signed for,
identified and recorded, reported receipt to purchasing, inventory control and quality
control personnel, and making prompt allocation to the right dept - ✔✔Central Receiving
✔✔In the purchasing process, which step is the entire purchasing process recorded -
✔✔Documentation of order
,✔✔Before buying anything, what should be established and justified - ✔✔need
✔✔What should be done before purchasing anything? - ✔✔Inventory
✔✔A detailed inventory should include - ✔✔quality and quantitiy
✔✔Comparing what should furnish accurate needs of items to be purchased -
✔✔inventory to needs
✔✔How should cloth items that cannot be hung be stored - ✔✔fold with fold facing out,
stack according to size and style
✔✔When should inventories always be conducted? - ✔✔End of season and prior to
ordering
✔✔The most common purchasing method uses - ✔✔designated person familiar with all
aspects of equipment management
✔✔Examples of equipment sources and product information to use when ordering are -
✔✔Websites
Catalogs
Trade Journals
Industrial Advertising Materials
Trade Shows
Sales Reps
✔✔What factors play a part in timely delivery - ✔✔overseas production, increased
demand on manufacturers, greater desire for customization
✔✔When should equipment be ordered for fall sports - ✔✔March 1
✔✔When should equipment be ordered for winter sports - ✔✔June 1
✔✔When should equipment be order for Spring Sports - ✔✔October 1
✔✔A major challenge in ordering in a timely manner is - ✔✔receiving pre fiscal year
budget approval
✔✔Examples of basic purchasing policies that apply to most buying decisions -
✔✔Standardization of Equipment
Quality Merchandise
Purchasing from Reputable Suppliers
Utilizing Discounts
,Bids and Specifications
✔✔When a school adopts a certain color, type and style of equipment that is maintained
over a period of time - ✔✔Standardization of Equipment (Travel bags, warmups,
practice sweats)
✔✔The best policy in purchasing is to buy - ✔✔quality
✔✔What attributes should be considered in a supplier? - ✔✔delivers on time
provides consistent quality
offers a good price
has a stable background
provides a good service back up
Is responsible to the team's needs
Keeps its promises
provides tech support
keeps the buyer informed on the process
✔✔What are some types of discounts that can be utilized? - ✔✔Quantity
Buying Early
Close out
Promotional
Blemish
Trade
✔✔For items at the end of year that haven't sold well, use this discount - ✔✔Close out
✔✔This type of discount is received for wearing certain items for a brand -
✔✔Promotional
✔✔This discount can be received for buying marred or slightly defective equipment -
✔✔blemish
✔✔The bid process will provide: - ✔✔highest quality, best service, best price
✔✔What are the two types of bids - ✔✔formal, informal
✔✔This type of bid requires public advertising and public opening and are awarded to
the lowest responsible bidder - ✔✔Formal
✔✔This type of bid can be made by phone or written quotation - ✔✔informal
✔✔When sending out bid requests, it is important to furnish: - ✔✔fair and clear specs
, ✔✔Send out bid requests as soon as: - ✔✔need can be established
✔✔What questions should be considered in the bidding process? - ✔✔Is it safe?
How is the quality?
Has it been tested in use?
Is it guaranteed?
Will replacements be available later?
Is it cut to fit properly?
Is it attractive?
When will the items be available for use?
Is it priced competitively?
Is it easy to maintain?
Is it a priority?
Are the funds available?
✔✔What are the 3 ways to purchase goods? - ✔✔Purchase Order, Credit Card,
Manufacturer Contracts
✔✔What spells out exactly what the seller will provide and serves as a contract
between parties - ✔✔Purchase Order
✔✔What creates a streamlined purchasing process and eliminates many man hours of
paper works? - ✔✔Credit Card Purchases
✔✔What are the benefits of credit card purchases? - ✔✔Reduced Costs
Time savings and increased efficiencies
Improved supplier management
Improved access and communication
Creation of paper trail
✔✔What are the risks of credit card purchases - ✔✔security and fraud
✔✔Why do manufacturers prefer contracts with teams? - ✔✔Increased visibility
✔✔Who is responsible for ensuring a timely and proper delivery of goods? - ✔✔Person
who placed the order
✔✔What is the most common issue in terms of the delivery of godos - ✔✔Back ordered
items, shipping problems
✔✔What is a way for two parties to reach mutually agreeable terms - ✔✔negotiation
✔✔When is negotiation usually involved? - ✔✔Large purchases
ANSWERS SET A+
✔✔In the purchasing process, which step is the available stock inventoried, identifying
the need for the equipment to fulfill, supplement or improve the program's inventory -
✔✔Intiation
✔✔In the purchasing process, which step will the proper admin personnel approve or
reject requests after careful consideration of the program's needs - ✔✔Review of
Requests
✔✔In the purchasing process, which step will consider the quality, customer service,
timely delivery and strong reputation's of suppliers be considered - ✔✔Review of
Purchasing decision and making priorities
✔✔In the purchasing process, which step will the specifications that provide exact
requirements be prepared and made available to prospective vendors - ✔✔Preparation
of Specifications and bids
✔✔In the purchasing process, which step are the bids evaluated and awarded -
✔✔Issue of purchase order to supplier
✔✔In the purchasing process, which step are vendors contacted for any questions
concerning goods purchased? i.e. have the items shipped yet? - ✔✔Tracking Purchase
Order
✔✔In the purchasing process, in which step are the goods received, signed for,
identified and recorded, reported receipt to purchasing, inventory control and quality
control personnel, and making prompt allocation to the right dept - ✔✔Central Receiving
✔✔In the purchasing process, which step is the entire purchasing process recorded -
✔✔Documentation of order
,✔✔Before buying anything, what should be established and justified - ✔✔need
✔✔What should be done before purchasing anything? - ✔✔Inventory
✔✔A detailed inventory should include - ✔✔quality and quantitiy
✔✔Comparing what should furnish accurate needs of items to be purchased -
✔✔inventory to needs
✔✔How should cloth items that cannot be hung be stored - ✔✔fold with fold facing out,
stack according to size and style
✔✔When should inventories always be conducted? - ✔✔End of season and prior to
ordering
✔✔The most common purchasing method uses - ✔✔designated person familiar with all
aspects of equipment management
✔✔Examples of equipment sources and product information to use when ordering are -
✔✔Websites
Catalogs
Trade Journals
Industrial Advertising Materials
Trade Shows
Sales Reps
✔✔What factors play a part in timely delivery - ✔✔overseas production, increased
demand on manufacturers, greater desire for customization
✔✔When should equipment be ordered for fall sports - ✔✔March 1
✔✔When should equipment be ordered for winter sports - ✔✔June 1
✔✔When should equipment be order for Spring Sports - ✔✔October 1
✔✔A major challenge in ordering in a timely manner is - ✔✔receiving pre fiscal year
budget approval
✔✔Examples of basic purchasing policies that apply to most buying decisions -
✔✔Standardization of Equipment
Quality Merchandise
Purchasing from Reputable Suppliers
Utilizing Discounts
,Bids and Specifications
✔✔When a school adopts a certain color, type and style of equipment that is maintained
over a period of time - ✔✔Standardization of Equipment (Travel bags, warmups,
practice sweats)
✔✔The best policy in purchasing is to buy - ✔✔quality
✔✔What attributes should be considered in a supplier? - ✔✔delivers on time
provides consistent quality
offers a good price
has a stable background
provides a good service back up
Is responsible to the team's needs
Keeps its promises
provides tech support
keeps the buyer informed on the process
✔✔What are some types of discounts that can be utilized? - ✔✔Quantity
Buying Early
Close out
Promotional
Blemish
Trade
✔✔For items at the end of year that haven't sold well, use this discount - ✔✔Close out
✔✔This type of discount is received for wearing certain items for a brand -
✔✔Promotional
✔✔This discount can be received for buying marred or slightly defective equipment -
✔✔blemish
✔✔The bid process will provide: - ✔✔highest quality, best service, best price
✔✔What are the two types of bids - ✔✔formal, informal
✔✔This type of bid requires public advertising and public opening and are awarded to
the lowest responsible bidder - ✔✔Formal
✔✔This type of bid can be made by phone or written quotation - ✔✔informal
✔✔When sending out bid requests, it is important to furnish: - ✔✔fair and clear specs
, ✔✔Send out bid requests as soon as: - ✔✔need can be established
✔✔What questions should be considered in the bidding process? - ✔✔Is it safe?
How is the quality?
Has it been tested in use?
Is it guaranteed?
Will replacements be available later?
Is it cut to fit properly?
Is it attractive?
When will the items be available for use?
Is it priced competitively?
Is it easy to maintain?
Is it a priority?
Are the funds available?
✔✔What are the 3 ways to purchase goods? - ✔✔Purchase Order, Credit Card,
Manufacturer Contracts
✔✔What spells out exactly what the seller will provide and serves as a contract
between parties - ✔✔Purchase Order
✔✔What creates a streamlined purchasing process and eliminates many man hours of
paper works? - ✔✔Credit Card Purchases
✔✔What are the benefits of credit card purchases? - ✔✔Reduced Costs
Time savings and increased efficiencies
Improved supplier management
Improved access and communication
Creation of paper trail
✔✔What are the risks of credit card purchases - ✔✔security and fraud
✔✔Why do manufacturers prefer contracts with teams? - ✔✔Increased visibility
✔✔Who is responsible for ensuring a timely and proper delivery of goods? - ✔✔Person
who placed the order
✔✔What is the most common issue in terms of the delivery of godos - ✔✔Back ordered
items, shipping problems
✔✔What is a way for two parties to reach mutually agreeable terms - ✔✔negotiation
✔✔When is negotiation usually involved? - ✔✔Large purchases
