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When a participant in a vote either does not go to vote (on Election Day)
or, in parliamentary procedure, is preset during the vote, but does not
cast a ballot. An abstention may be used to indicate the voting
individual's ambivalence about the measure or mild disapproval that
does not rise to the level of active opposition. Abstentions do not count
in tallying the vote; when members abstain they are in effect only
attending the meeting to aid in constituting a quorum. - ANSWER
✔✔Abstention
,An action item is a documented event, task, activity or action that needs
to take place. Action items are usually documented in the meeting
minutes and are recorded in the task list of the group. At the next
meeting the action item list is reviewed by the group and at that meeting
the facilitator will check the status of these items. - ANSWER
✔✔Action Item List
An agenda is a list of meting activities in the order in which they are to
be taken up, beginning with the call to order and ending with
adjournment. - ANSWER ✔✔Agenda
Amend a motion is used to modify another motion. The motion to amend
takes three basic forms:
- Inserting or adding words or paragraphs
- Striking out words or paragraphs
- Striking out words and inserting or adding others, or substituting an
entire paragraph or complete resolution for another - ANSWER
✔✔Amend a motion
A ballot is a device used to record choices made by voters. Each voter
uses one ballot, which are not shared. - ANSWER ✔✔Ballot
, These reports should highlight matters to be decided and
recommendations by the committee.
Supporting research should be included in the reports. Committees need
to clearly state the actions they are asking the Board to take and you
should provide your committees with a suggested format for their reports
and a sample. - ANSWER ✔✔Committee Report
During an election, a formal discussion involving opposing candidates
vying for the same position. - ANSWER ✔✔Debate
When a Board must hold a discussion or make decisions of a sensitive
nature. The topics that commonly require an executive session and are
allowable by law usually include personnel issues, contract negotiations
and discussions, lawsuits and other legal matters, and governing
document violations. - ANSWER ✔✔Executive Session
This is a report on the community's financial condition and activities,
including a general ledger, variance, accounts payable, income
statement, and balance sheet - ANSWER ✔✔Financial Report
Over 50% of the votes needed to win an election. The majority vote can
come from those owners who attend the meeting, in person or by proxy,
to decide all matters except special issues. - ANSWER ✔✔Majority
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