GFEBS CERTIFICATION EVALUATION
QUESTIONS AND CORRECT ANSWERS
PRACTICE PACK
●● What is a Project Definition? (2 of 2)
Answer: In the project definition, default values are maintained for a
project, such as the settlement rule, Person Responsible, or Plant. The
default values can then be copied for a new WBS elements created for
this project.
The default values will be copied into new WBS elements created for the
project, but may be changed with the exception of Project Profile.
●● What is a Work Breakdown Structure?
Answer: The WBS forms the basis for all subsequent planning tasks in
the project.
The emphasis is placed on:
Planning
Description
Funding and Availability Control
Costs and Fund Consumption Reporting
,Monitoring of costs, basic dates, and the statuses
●● Work Breakdown Structure (WBS)
Answer: In a WBS, the groupings of work are described in the project as
individual elements in a hierarchy. The work is broken down in the
project, step-by-step, until the level of detail is reached necessary to
carry it out. These groupings of works are WBS Elements.
So in GFEBS, a Work Breakdown Structure is a hierarchical
arrangement of WBS elements under a project definition.
In GFEBS, there can only be one WBS directly below the Project
Definition. This is known as the Level 1 WBS, and will have the same
number (and usually name) as the Project Definition.
●● WBS Elements
Answer: WBS elements are arranged hierarchically so that the most
atomic work that can be described and funded with a single LOA (line of
accounting) are at the bottom. Typically, execution (accrual of expenses)
only occurs at this lowest level, though that does not have to be the case.
Since the WBS is structured hierarchically, we're able to summarize and
display the data for the corresponding higher-level WBS elements, or all
the way up to the Project Definition level.
,Click on the note icon below for more information
●● WBS Elements - Operative Indicators
Answer: GFEBS uses Operative Indicators to define characteristics that
control functionality of a WBS - they define whether a given WBS can
or cannot be used in some very important processes.
Click on each image for each process.
Click on the note icon for more information.
●● Planning Element
Answer: WBS's that can have planned costs entered against them must
be marked by checking the Planning Element operative indicator.
●● Account Assignment Element
Answer: WBS's that can have actual costs accrued (executed) against
them must be marked by checking the Account Assignment Element
Operative Indicator.
●● Billing Element
Answer: WBS's that can be referenced on a Sales order for a
reimbursable must be marked by checking the Billing Element Operative
Indicator.
, ●● Which of the following is used to define the characteristics of a WBS
element?
Answer: Operative Indicators
●● A good project structures supports which of the following?
Answer: Cost Reporting
Funding / Funded Program Design
Execution
All of the above
●● True or False: In PS, the terms "Project" and "Project Definition" are
synonymous
Answer: False
●● True or False: A WBS element can have multiple lines of accounting
(LOA).
Answer: False
●● Project Systems Text and Documents
Answer: PS text and documents are objects that can be assigned to WBS
elements. PS text are user-definable texts that are managed in a PS text
catalog. The texts are classified into different text types. You can assign
one or more WBS elements to PS text. Also, External documents in
QUESTIONS AND CORRECT ANSWERS
PRACTICE PACK
●● What is a Project Definition? (2 of 2)
Answer: In the project definition, default values are maintained for a
project, such as the settlement rule, Person Responsible, or Plant. The
default values can then be copied for a new WBS elements created for
this project.
The default values will be copied into new WBS elements created for the
project, but may be changed with the exception of Project Profile.
●● What is a Work Breakdown Structure?
Answer: The WBS forms the basis for all subsequent planning tasks in
the project.
The emphasis is placed on:
Planning
Description
Funding and Availability Control
Costs and Fund Consumption Reporting
,Monitoring of costs, basic dates, and the statuses
●● Work Breakdown Structure (WBS)
Answer: In a WBS, the groupings of work are described in the project as
individual elements in a hierarchy. The work is broken down in the
project, step-by-step, until the level of detail is reached necessary to
carry it out. These groupings of works are WBS Elements.
So in GFEBS, a Work Breakdown Structure is a hierarchical
arrangement of WBS elements under a project definition.
In GFEBS, there can only be one WBS directly below the Project
Definition. This is known as the Level 1 WBS, and will have the same
number (and usually name) as the Project Definition.
●● WBS Elements
Answer: WBS elements are arranged hierarchically so that the most
atomic work that can be described and funded with a single LOA (line of
accounting) are at the bottom. Typically, execution (accrual of expenses)
only occurs at this lowest level, though that does not have to be the case.
Since the WBS is structured hierarchically, we're able to summarize and
display the data for the corresponding higher-level WBS elements, or all
the way up to the Project Definition level.
,Click on the note icon below for more information
●● WBS Elements - Operative Indicators
Answer: GFEBS uses Operative Indicators to define characteristics that
control functionality of a WBS - they define whether a given WBS can
or cannot be used in some very important processes.
Click on each image for each process.
Click on the note icon for more information.
●● Planning Element
Answer: WBS's that can have planned costs entered against them must
be marked by checking the Planning Element operative indicator.
●● Account Assignment Element
Answer: WBS's that can have actual costs accrued (executed) against
them must be marked by checking the Account Assignment Element
Operative Indicator.
●● Billing Element
Answer: WBS's that can be referenced on a Sales order for a
reimbursable must be marked by checking the Billing Element Operative
Indicator.
, ●● Which of the following is used to define the characteristics of a WBS
element?
Answer: Operative Indicators
●● A good project structures supports which of the following?
Answer: Cost Reporting
Funding / Funded Program Design
Execution
All of the above
●● True or False: In PS, the terms "Project" and "Project Definition" are
synonymous
Answer: False
●● True or False: A WBS element can have multiple lines of accounting
(LOA).
Answer: False
●● Project Systems Text and Documents
Answer: PS text and documents are objects that can be assigned to WBS
elements. PS text are user-definable texts that are managed in a PS text
catalog. The texts are classified into different text types. You can assign
one or more WBS elements to PS text. Also, External documents in
