EPIC Training 2026: Comprehensive Guide, Terminology,
Workflow, and Certification Prep
1. Preadmission: Gathering patient info before hospital arrival.
2. Patient Workqueue: List of encounters requiring follow-up.
3. SWTD (System with Training Data)
4. iSWTD: Training environments outside class. Refresh Fri 10 PM (Mnemonic: Video
Game names)
5. Project Environments: Build certification projects (Mnemonic: Country names)
6. HOV (Hospital Outpatient Visit)
7. HOD (Hospital Outpatient Department) – e.g., radiology, dialysis, PT
8. RTE (Real Time Eligibility)
9. Patient Class: Type of encounter – inpatient/outpatient
10. Occurrence Code (Claim Info): Onset and timing
11. Admission Event: Patient admitted to specific room/bed
12. Transfer Event: Patient moves to a different bed
13. Patient Update Event: Change in time/date-sensitive info (not room/bed)
14. Discharge Event: Patient stay ends
15. HOV Event: Patient arrives for hospital outpatient visit
16. Hyperspace Activity Toolbar: Buttons for tasks related to current activity
17. F5: See values available for selection list
18. Tab: Move between fields on form
19. Employer Field – Other: Enter “Other” if employer not in Hyperspace
20. Guarantor: Person responsible for balance not covered by insurance
21. HAR (Hospital Account Record): Determines which coverage goes to claims and
which guarantor gets billed
22. Preauthorization: Approval for services/procedures
23. Today's Patients Report: Patients expected ±2 weeks
24. FO (Filing Order)
25. Terminate Coverage: Coverage no longer effective
26. Guarantor Account – Deactivate: Guarantor no longer valid
27. Guarantor Account – Remove: Wrong guarantor added by mistake
28. Reservation Workflow: Create pending admission; reserve bed for direct admit
29. Pre-Admission, Pending: Data partially entered in advance
30. Bed Planning Unit View: Hospital beds overview – sorted by unit, shows occupancy
31. Patient Type Field: Flags special patient (employee/celebrity)
32. Private Encounter Field: Hides admission from unauthorized staff
33. Pre-Admission, Confirmed: All info collected
34. Admission, Pending: Reservation in progress but not complete
35. MSPQ (Medicare as Secondary Payor Questionnaire)
36. Reports, Application: Targeted real-time reports from Production Server
37. Reports, Reporting Workbench: Template-based, real-time operational reports
Workflow, and Certification Prep
1. Preadmission: Gathering patient info before hospital arrival.
2. Patient Workqueue: List of encounters requiring follow-up.
3. SWTD (System with Training Data)
4. iSWTD: Training environments outside class. Refresh Fri 10 PM (Mnemonic: Video
Game names)
5. Project Environments: Build certification projects (Mnemonic: Country names)
6. HOV (Hospital Outpatient Visit)
7. HOD (Hospital Outpatient Department) – e.g., radiology, dialysis, PT
8. RTE (Real Time Eligibility)
9. Patient Class: Type of encounter – inpatient/outpatient
10. Occurrence Code (Claim Info): Onset and timing
11. Admission Event: Patient admitted to specific room/bed
12. Transfer Event: Patient moves to a different bed
13. Patient Update Event: Change in time/date-sensitive info (not room/bed)
14. Discharge Event: Patient stay ends
15. HOV Event: Patient arrives for hospital outpatient visit
16. Hyperspace Activity Toolbar: Buttons for tasks related to current activity
17. F5: See values available for selection list
18. Tab: Move between fields on form
19. Employer Field – Other: Enter “Other” if employer not in Hyperspace
20. Guarantor: Person responsible for balance not covered by insurance
21. HAR (Hospital Account Record): Determines which coverage goes to claims and
which guarantor gets billed
22. Preauthorization: Approval for services/procedures
23. Today's Patients Report: Patients expected ±2 weeks
24. FO (Filing Order)
25. Terminate Coverage: Coverage no longer effective
26. Guarantor Account – Deactivate: Guarantor no longer valid
27. Guarantor Account – Remove: Wrong guarantor added by mistake
28. Reservation Workflow: Create pending admission; reserve bed for direct admit
29. Pre-Admission, Pending: Data partially entered in advance
30. Bed Planning Unit View: Hospital beds overview – sorted by unit, shows occupancy
31. Patient Type Field: Flags special patient (employee/celebrity)
32. Private Encounter Field: Hides admission from unauthorized staff
33. Pre-Admission, Confirmed: All info collected
34. Admission, Pending: Reservation in progress but not complete
35. MSPQ (Medicare as Secondary Payor Questionnaire)
36. Reports, Application: Targeted real-time reports from Production Server
37. Reports, Reporting Workbench: Template-based, real-time operational reports
