GFEBS L250E Acquisition
Process Overview Exam
Questions and Answers 100%
PASS
Spending Chain Process—ANSWER--The Acquisition process:
Material Master Data
Vendor Master Data
Procurement with Logistics
The Accounts Payable process
Material Master Data—ANSWER--sub-process encompasses the creation and maintenance
of material master data. The main activity associated with this sub-process is:
Perform Material Configuration: Source, maintain, and apply material master data.
Vendor Master Data—ANSWER--sub-process encompasses the creation and maintenance of
vendor master data. The activities associated with this sub-process are:
Create Vendor Master Data: Manually create or receive vendor master data from the Army
Enterprise System Integration Program (AESIP).
Process Vendor Master Data: Manage and maintain vendor master data.
,Procurement with Logistics—ANSWER--sub-process includes all the steps necessary to
purchase goods and services. The activities associated with this sub-process are:
Create/Change Purchase Requisition (PR): Create a PR for goods or services that results in a
commitment of funds.
PR Approval: After a PR is approved, its status is changed from "Blocked" to "Unblocked". If
the PR is:
An Standard Procurement System (SPS) PR document type, it is transmitted to the SPS
contract writing system.
A Military Interdepartmental Purchase Request (MIPR), once approved, the Department of
Defense (DD) Form 448 can be printed using GFEBS and sent to the performing agency.
A Miscellaneous Pay PR, it will not be subject to PR approval work flow.
Create/Change Purchase Order (PO): Create, process, and change obligations.
Accounts Payable—ANSWER--The Accounts Payable process contains two main activities
post invoice and payment program
Post Invoice—ANSWER--The Post Invoice activity addresses the processing of all invoices
whether or not they are subject to Prompt Payment Act (PPA).
Invoices subject to PPA reference an obligation in the form of a PO and a GR/acceptance.
Miscellaneous payment invoices not subject to PPA usually only reference an obligation in
the form of a funds commitment document
Payment Program—ANSWER--The Payment Program activity involves the processing of
payments. The steps associated with this activity are:
© 2026 Copyright. All Rights Reserved. This document is
protected by copyright law, Copyrighted By Brittie Donald
, Set Payment Parameters - The Payment Processor sets the payment parameters and
schedules the Payment Proposal.
Run Payment Proposal Listing - Payment Proposal matches all invoices that are eligible for
payment and is performed systematically by GFEBS.
Review and Certify Payments - Payments are reviewed and certified by a certification officer
(Payment Certifier). For the ARNG, the 105 ARNG Movement Type Goods Acceptance
Processor will certify the invoice and designate it as ready for payment by manually creating
a 105 Movement Type Goods Acceptance
Spending Chain Integration—ANSWER--The Spending Chain Process interacts with other
GFEBS business process areas including:
Financials
Cost Management
Funds Management
Financials—ANSWER--when prs are certified, the correct acct entries are made in the ussgl
to reflect commitments
Cost Management—ANSWER--GR is processed the cost is immediately applied to the
appropriate cost center
Funds Management—ANSWER--a funds check is made prior to saving a pr to ensure funds
are avialable for the purposed acquisition
Advantages of GFEBS for the Spending Chain Process—ANSWER--The Spending Chain
process in GFEBS has many advantages over legacy systems including:
Process Overview Exam
Questions and Answers 100%
PASS
Spending Chain Process—ANSWER--The Acquisition process:
Material Master Data
Vendor Master Data
Procurement with Logistics
The Accounts Payable process
Material Master Data—ANSWER--sub-process encompasses the creation and maintenance
of material master data. The main activity associated with this sub-process is:
Perform Material Configuration: Source, maintain, and apply material master data.
Vendor Master Data—ANSWER--sub-process encompasses the creation and maintenance of
vendor master data. The activities associated with this sub-process are:
Create Vendor Master Data: Manually create or receive vendor master data from the Army
Enterprise System Integration Program (AESIP).
Process Vendor Master Data: Manage and maintain vendor master data.
,Procurement with Logistics—ANSWER--sub-process includes all the steps necessary to
purchase goods and services. The activities associated with this sub-process are:
Create/Change Purchase Requisition (PR): Create a PR for goods or services that results in a
commitment of funds.
PR Approval: After a PR is approved, its status is changed from "Blocked" to "Unblocked". If
the PR is:
An Standard Procurement System (SPS) PR document type, it is transmitted to the SPS
contract writing system.
A Military Interdepartmental Purchase Request (MIPR), once approved, the Department of
Defense (DD) Form 448 can be printed using GFEBS and sent to the performing agency.
A Miscellaneous Pay PR, it will not be subject to PR approval work flow.
Create/Change Purchase Order (PO): Create, process, and change obligations.
Accounts Payable—ANSWER--The Accounts Payable process contains two main activities
post invoice and payment program
Post Invoice—ANSWER--The Post Invoice activity addresses the processing of all invoices
whether or not they are subject to Prompt Payment Act (PPA).
Invoices subject to PPA reference an obligation in the form of a PO and a GR/acceptance.
Miscellaneous payment invoices not subject to PPA usually only reference an obligation in
the form of a funds commitment document
Payment Program—ANSWER--The Payment Program activity involves the processing of
payments. The steps associated with this activity are:
© 2026 Copyright. All Rights Reserved. This document is
protected by copyright law, Copyrighted By Brittie Donald
, Set Payment Parameters - The Payment Processor sets the payment parameters and
schedules the Payment Proposal.
Run Payment Proposal Listing - Payment Proposal matches all invoices that are eligible for
payment and is performed systematically by GFEBS.
Review and Certify Payments - Payments are reviewed and certified by a certification officer
(Payment Certifier). For the ARNG, the 105 ARNG Movement Type Goods Acceptance
Processor will certify the invoice and designate it as ready for payment by manually creating
a 105 Movement Type Goods Acceptance
Spending Chain Integration—ANSWER--The Spending Chain Process interacts with other
GFEBS business process areas including:
Financials
Cost Management
Funds Management
Financials—ANSWER--when prs are certified, the correct acct entries are made in the ussgl
to reflect commitments
Cost Management—ANSWER--GR is processed the cost is immediately applied to the
appropriate cost center
Funds Management—ANSWER--a funds check is made prior to saving a pr to ensure funds
are avialable for the purposed acquisition
Advantages of GFEBS for the Spending Chain Process—ANSWER--The Spending Chain
process in GFEBS has many advantages over legacy systems including:
