HTM 162 Exam 2 UPDATED QUESTIONS
AND CORRECT ANSWERS
Which of the following is NOT considered an indirect cost?
- Administrative cost
- Attendee-related cost
- Overhead cost
- Organizational cost not related to the meeting - CORRECT ANSWER Attendee-
related cost
Which of the following is a variable cost?
- Food and beverage
- Gift bags
- Name badges
- All of the above are variable costs - CORRECT ANSWER All of the above are
variable costs
In regards to a production supplier, the advantage of a specialized supplier over a "one-stop-
shop" is that they are more focused experts on their one component of production (e.g.
sound). - CORRECT ANSWER True
Program planning for associations usually begins: - CORRECT ANSWER months and
sometimes years before the event
What is the first step in a needs analysis? - CORRECT ANSWER Know who your
attendees are
You typically want to finalize an upcoming gathering with a client (event planner) 10 to 12
months in advance - CORRECT ANSWER False
, A needs analysis is a method of determining the expectations for a particular meeting. -
CORRECT ANSWER True
Expenses incurred regardless of the number of attendees are called? - CORRECT
ANSWER Fixed costs
Why should you allow enough time in between sessions of a program? - CORRECT
ANSWER restroom breaks AND networking opportunities
An event's goals, objectives, or purpose dictates almost all event/meeting planning decisions -
CORRECT ANSWER True
Which of the following should take place before the RFP? - CORRECT
ANSWER Meeting objectives are clearly defined
As a venue event coordinator, why is it important for you to know the purpose/goals of the
gathering you're working with? - CORRECT ANSWER Provides context when
coordinating the details so that you know what gathering details are MOST important
What is the purpose of a general session? - CORRECT ANSWER To communicate
with all conference attendees at one time in one location
The purpose of workshop or breakout sessions is to offer an interactive learning experience in
smaller groups. - CORRECT ANSWER True
If there is plenty of space available in the room for a business meeting, and the attendees will
be having a lot of things on the table such as a laptop, notebook, beverage, a program book,
and other materials, which of the following tables should be used for the set-up?
Imagine as if any of the table set-ups you select will fit in the room. You also want the table
set-up to be the most conducive for a 5 hour sit-down meeting where they'll be facing
forward towards the speaker the entire time. - CORRECT ANSWER 8 foot banquet
table (8' x 30")
AND CORRECT ANSWERS
Which of the following is NOT considered an indirect cost?
- Administrative cost
- Attendee-related cost
- Overhead cost
- Organizational cost not related to the meeting - CORRECT ANSWER Attendee-
related cost
Which of the following is a variable cost?
- Food and beverage
- Gift bags
- Name badges
- All of the above are variable costs - CORRECT ANSWER All of the above are
variable costs
In regards to a production supplier, the advantage of a specialized supplier over a "one-stop-
shop" is that they are more focused experts on their one component of production (e.g.
sound). - CORRECT ANSWER True
Program planning for associations usually begins: - CORRECT ANSWER months and
sometimes years before the event
What is the first step in a needs analysis? - CORRECT ANSWER Know who your
attendees are
You typically want to finalize an upcoming gathering with a client (event planner) 10 to 12
months in advance - CORRECT ANSWER False
, A needs analysis is a method of determining the expectations for a particular meeting. -
CORRECT ANSWER True
Expenses incurred regardless of the number of attendees are called? - CORRECT
ANSWER Fixed costs
Why should you allow enough time in between sessions of a program? - CORRECT
ANSWER restroom breaks AND networking opportunities
An event's goals, objectives, or purpose dictates almost all event/meeting planning decisions -
CORRECT ANSWER True
Which of the following should take place before the RFP? - CORRECT
ANSWER Meeting objectives are clearly defined
As a venue event coordinator, why is it important for you to know the purpose/goals of the
gathering you're working with? - CORRECT ANSWER Provides context when
coordinating the details so that you know what gathering details are MOST important
What is the purpose of a general session? - CORRECT ANSWER To communicate
with all conference attendees at one time in one location
The purpose of workshop or breakout sessions is to offer an interactive learning experience in
smaller groups. - CORRECT ANSWER True
If there is plenty of space available in the room for a business meeting, and the attendees will
be having a lot of things on the table such as a laptop, notebook, beverage, a program book,
and other materials, which of the following tables should be used for the set-up?
Imagine as if any of the table set-ups you select will fit in the room. You also want the table
set-up to be the most conducive for a 5 hour sit-down meeting where they'll be facing
forward towards the speaker the entire time. - CORRECT ANSWER 8 foot banquet
table (8' x 30")
