DFPS Minimum Standards Exam Questions
With Correct Answers 2026
Who has the right to access children's records? - CORRECT ANSWER -(a) All children's records
must be immediately accessible to caregivers during your hours of operation for use in an
emergency.
(b) Parents have the right to access their own child's record during a parent conference with the
caregiver or director.
(c) All children's records are subject to review and/or reproduction by Licensing upon request
during your hours of operation.
What records must I have for children in my care and how long must I keep them? - CORRECT
ANSWER -(4) Tuberculosis screening and testing information, if required by your regional Texas
Department of State Health Services or local health authority;
(5) Licensing Incident/Illness Report form, if applicable;
(6) A daily tracking system for when a child's care begins and ends as specified in §744.627 of
this title (relating to Must I have a system for signing children in and out of my care?);
(7) Medication administration records, if applicable; and
(8) A copy of any health-care professional recommendations or orders for providing specialized
medical assistance to the child. In some instances, minimum standards allow for a deviation
from a minimum standard with written documentation from a health-care professional. You
must also maintain this written documentation in the child's record.
,Must I have a system for signing children in and out of my care? - CORRECT ANSWER -(a) Yes.
You must have a tracking system for each child coming and going from your operation
throughout the day. This tracking system must include the name of each child; the date, time of
arrival, and time of departure; and the employee or parent's initials or other unique identifiers.
(b) All caregivers must have access to the tracking system to determine which children are in
care during their work shift, changes in caregivers, and emergency evacuations.
Must I keep a written record of accidents and incidents that occur at my operation? - CORRECT
ANSWER -Yes. You must use a Licensing Incident/Illness Report form, or other form containing at
least the same information, to record information regarding:
(1) Injuries or illness that required medical attention by a health-care professional while the
child is in care; and
(2) Any other situation that placed a child at risk, such as forgetting a child in an operation's
vehicle or not preventing a child from wandering away from the operation unsupervised.
Must someone from my operation sign the Incident/Illness Report form? - CORRECT ANSWER -
Yes. After the caregiver completes the form, the director of the operation or, if the director is
not available, the person designated to be in charge of the operation must sign and date the
completed report.
Must I share a copy of the Incident/Illness Report form with the child's parent? - CORRECT
ANSWER -Yes. You must share a copy of the report with the child's parent and obtain the
parent's signature on the report indicating the parent has reviewed it or received a copy of the
report within 48 hours of when the incident occurred. Helpful Information
Where must I file the Incident/Illness Report form and how long must I keep it? - CORRECT
ANSWER -You must keep the Incident/Illness Report form with the child's record at the
, operation while the child is in care, and for at least three months after the child's last day in
care.
Must someone else be designated to be in charge of my operation in the director's absence? -
CORRECT ANSWER -(a) Yes. You or your director must designate a qualified caregiver to be in
charge of the operation anytime the director is away from the operation during your hours of
operation. If your operation has a program director and a site director, the written plan
designating their responsibilities must address whether either or both directors may designate a
qualified caregiver to be in charge of your operation in the site director's absence.
(b) Designated individuals must:
(1) Know they are in charge and for how long;
(2) Know their responsibilities while in charge;
(3) Have access to all essential information to communicate with parents and state and local
authorities as needed; and
(4) Have the authority to direct the operation in compliance with minimum standards.
(c) You or your director must ensure that all other employees know who is in charge in the
director's absence.
What general responsibilities do my employees have? - CORRECT ANSWER -All employees,
including persons not counted in the child/caregiver ratio, must:
(1) Demonstrate competency, good judgment, and self-control in the presence of children and
when performing assigned responsibilities;
(2) Relate to children with courtesy, respect, acceptance, and patience;
(3) Recognize and respect the uniqueness and potential of all children, their families, and their
cultures;
(4) Ensure that no child is abused, neglected, or exploited while in the care of the operation;
and
With Correct Answers 2026
Who has the right to access children's records? - CORRECT ANSWER -(a) All children's records
must be immediately accessible to caregivers during your hours of operation for use in an
emergency.
(b) Parents have the right to access their own child's record during a parent conference with the
caregiver or director.
(c) All children's records are subject to review and/or reproduction by Licensing upon request
during your hours of operation.
What records must I have for children in my care and how long must I keep them? - CORRECT
ANSWER -(4) Tuberculosis screening and testing information, if required by your regional Texas
Department of State Health Services or local health authority;
(5) Licensing Incident/Illness Report form, if applicable;
(6) A daily tracking system for when a child's care begins and ends as specified in §744.627 of
this title (relating to Must I have a system for signing children in and out of my care?);
(7) Medication administration records, if applicable; and
(8) A copy of any health-care professional recommendations or orders for providing specialized
medical assistance to the child. In some instances, minimum standards allow for a deviation
from a minimum standard with written documentation from a health-care professional. You
must also maintain this written documentation in the child's record.
,Must I have a system for signing children in and out of my care? - CORRECT ANSWER -(a) Yes.
You must have a tracking system for each child coming and going from your operation
throughout the day. This tracking system must include the name of each child; the date, time of
arrival, and time of departure; and the employee or parent's initials or other unique identifiers.
(b) All caregivers must have access to the tracking system to determine which children are in
care during their work shift, changes in caregivers, and emergency evacuations.
Must I keep a written record of accidents and incidents that occur at my operation? - CORRECT
ANSWER -Yes. You must use a Licensing Incident/Illness Report form, or other form containing at
least the same information, to record information regarding:
(1) Injuries or illness that required medical attention by a health-care professional while the
child is in care; and
(2) Any other situation that placed a child at risk, such as forgetting a child in an operation's
vehicle or not preventing a child from wandering away from the operation unsupervised.
Must someone from my operation sign the Incident/Illness Report form? - CORRECT ANSWER -
Yes. After the caregiver completes the form, the director of the operation or, if the director is
not available, the person designated to be in charge of the operation must sign and date the
completed report.
Must I share a copy of the Incident/Illness Report form with the child's parent? - CORRECT
ANSWER -Yes. You must share a copy of the report with the child's parent and obtain the
parent's signature on the report indicating the parent has reviewed it or received a copy of the
report within 48 hours of when the incident occurred. Helpful Information
Where must I file the Incident/Illness Report form and how long must I keep it? - CORRECT
ANSWER -You must keep the Incident/Illness Report form with the child's record at the
, operation while the child is in care, and for at least three months after the child's last day in
care.
Must someone else be designated to be in charge of my operation in the director's absence? -
CORRECT ANSWER -(a) Yes. You or your director must designate a qualified caregiver to be in
charge of the operation anytime the director is away from the operation during your hours of
operation. If your operation has a program director and a site director, the written plan
designating their responsibilities must address whether either or both directors may designate a
qualified caregiver to be in charge of your operation in the site director's absence.
(b) Designated individuals must:
(1) Know they are in charge and for how long;
(2) Know their responsibilities while in charge;
(3) Have access to all essential information to communicate with parents and state and local
authorities as needed; and
(4) Have the authority to direct the operation in compliance with minimum standards.
(c) You or your director must ensure that all other employees know who is in charge in the
director's absence.
What general responsibilities do my employees have? - CORRECT ANSWER -All employees,
including persons not counted in the child/caregiver ratio, must:
(1) Demonstrate competency, good judgment, and self-control in the presence of children and
when performing assigned responsibilities;
(2) Relate to children with courtesy, respect, acceptance, and patience;
(3) Recognize and respect the uniqueness and potential of all children, their families, and their
cultures;
(4) Ensure that no child is abused, neglected, or exploited while in the care of the operation;
and
