NPMA CPPS Practice Test Exam
QUESTIONS AND ANSWERS 100%
RATED CORRECT WITH 100% SURE
PASS|GRADED A+
What is the document most organizations use that describes and conveys the process steps taken to
produce a desired result? - CORRECT ANSWERS Procedure
Which of the following terms means "to possess and have use of property of another with delegated
responsibilities"? - CORRECT ANSWERS Accountability
What element is crucial to the entire process of the property control system? - CORRECT ANSWERS
Records
When does the Acquisition begin? - CORRECT ANSWERS Needs have been defined
What is the first step of the approval process when making a purchase? - CORRECT ANSWERS
Obtaining approval to spend budgeted organizational funds
3. When a decision has been made to buy new equipment, considerations should be decided, such as:
immediate availability, extended service warranties, and _________. - CORRECT ANSWERS
Advanced technology
When a Purchase Order has been completed, Purchasing should provide a copy of the Purchase Order to
property management, the originator, accounts payable, and what other department? - CORRECT
ANSWERS Receiving
What establishes delegation of authority for signature approval thresholds and types of property for
those signature levels? - CORRECT ANSWERS Organization procedure
, In organizations having online financial systems, documentation is created electronically and is retained
in the system's transaction history. It is often used as part of a three-way match of transactions prior to
payment: the PO, the receiving documentation, and the ___________. - CORRECT ANSWERS
Invoice
A ________________________ provides receiving activity information as well as a way to trace items
that are lost or misappropriated during the receiving process or during delivery from the receiving area.
- CORRECT ANSWERS Receiving voucher log
What is a disadvantage of centralized receiving? - CORRECT ANSWERS Slower turn-around
time for deliveries
What information is NOT typically recorded in a receiving voucher log? - CORRECT ANSWERS
Purchasing department order date and cost
Why is it important that the Receiving department inspect for damage? - CORRECT ANSWERS
Provide information for a potential return of the item to the vendor
What is one accomplishment by tagging of new, incoming property? - CORRECT ANSWERS
Establishes the official record for that item
Types of property that generally require serialized tags are: - CORRECT ANSWERS
Government property sensitive property
Reasons accountable property is tagged because of its sensitivity, requirement for control and what? -
CORRECT ANSWERS Dollar value
What does the accuracy of bar-code technology depend on? - CORRECT ANSWERS The
accuracy of the data capturing process
QUESTIONS AND ANSWERS 100%
RATED CORRECT WITH 100% SURE
PASS|GRADED A+
What is the document most organizations use that describes and conveys the process steps taken to
produce a desired result? - CORRECT ANSWERS Procedure
Which of the following terms means "to possess and have use of property of another with delegated
responsibilities"? - CORRECT ANSWERS Accountability
What element is crucial to the entire process of the property control system? - CORRECT ANSWERS
Records
When does the Acquisition begin? - CORRECT ANSWERS Needs have been defined
What is the first step of the approval process when making a purchase? - CORRECT ANSWERS
Obtaining approval to spend budgeted organizational funds
3. When a decision has been made to buy new equipment, considerations should be decided, such as:
immediate availability, extended service warranties, and _________. - CORRECT ANSWERS
Advanced technology
When a Purchase Order has been completed, Purchasing should provide a copy of the Purchase Order to
property management, the originator, accounts payable, and what other department? - CORRECT
ANSWERS Receiving
What establishes delegation of authority for signature approval thresholds and types of property for
those signature levels? - CORRECT ANSWERS Organization procedure
, In organizations having online financial systems, documentation is created electronically and is retained
in the system's transaction history. It is often used as part of a three-way match of transactions prior to
payment: the PO, the receiving documentation, and the ___________. - CORRECT ANSWERS
Invoice
A ________________________ provides receiving activity information as well as a way to trace items
that are lost or misappropriated during the receiving process or during delivery from the receiving area.
- CORRECT ANSWERS Receiving voucher log
What is a disadvantage of centralized receiving? - CORRECT ANSWERS Slower turn-around
time for deliveries
What information is NOT typically recorded in a receiving voucher log? - CORRECT ANSWERS
Purchasing department order date and cost
Why is it important that the Receiving department inspect for damage? - CORRECT ANSWERS
Provide information for a potential return of the item to the vendor
What is one accomplishment by tagging of new, incoming property? - CORRECT ANSWERS
Establishes the official record for that item
Types of property that generally require serialized tags are: - CORRECT ANSWERS
Government property sensitive property
Reasons accountable property is tagged because of its sensitivity, requirement for control and what? -
CORRECT ANSWERS Dollar value
What does the accuracy of bar-code technology depend on? - CORRECT ANSWERS The
accuracy of the data capturing process
