PRO4801 Assignment 3 |COMPLETE ANSWERS| 2025

PRO4801
ASSIGNMENT 3 2025

Due July 2025

,Question 3.1: Steps in the Project Planning Process and the Purpose of Guiding
Questions

[20 Marks]

Introduction
Project planning is a structured process that outlines how a project will be executed,
monitored, and completed. It plays a crucial role in aligning team efforts, managing time
and resources efficiently, and ensuring that project goals are met. Each step in the
planning process is guided by specific questions that help clarify the project’s
objectives, scope, and execution strategy.

Body
Here are the main steps in project planning, with explanations and examples of guiding
questions:

1. Defining the Project Scope
Purpose: Establishes clear boundaries for what the project entails.
Guiding Questions:

 What are the expected outputs or deliverables?

 What aspects fall outside the scope of this project?

 What are the goals and limitations?

, 2. Identifying Stakeholders and Roles
Purpose: Ensures that all parties involved are recognised, and their responsibilities are
clearly outlined.
Guiding Questions:

 Who are the key stakeholders?

 What roles will each person or group play?

 Who is responsible for decision-making?

3. Setting Project Objectives and Milestones
Purpose: Defines specific and measurable goals to track progress.
Guiding Questions:

 What are the short-term and long-term goals?

 When should each milestone be completed?

 How will success be measured?

4. Developing a Work Breakdown Structure (WBS)
Purpose: Breaks the project into manageable tasks.
Guiding Questions:

 What tasks need to be completed?

 How can the work be divided logically?

 What is the sequence of tasks?