PRO4801 ASSIGNMENT 4 GUIDE 2023

0717513144 PRO4801 ASSESSMENT 4 2023




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The PRO4801 assignment 4 2023 is a guide that help students to answer their
4th assessment. Therefore, students can use as the document contains different
pools of questions. Those who need further assistance may contact the given
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PRO4801 ASSIGNMENT 4 2023 0717513144

,0717513144 PRO4801 ASSESSMENT 4 2023

Table of Contents
DISCLAIMER ...................................................................................................................................... 1
Question 4.1 ............................................................................................................................................ 3
Liaison roles ........................................................................................................................................ 3
Project expeditors and coordinators ................................................................................................... 4
Question 4.2 ............................................................................................................................................ 4
Stage A: Conception ........................................................................................................................... 5
Stage B: Definition .............................................................................................................................. 5
Stage C: Execution ............................................................................................................................. 6
Stage D: Operation ............................................................................................................................. 6
Question 4.3 ............................................................................................................................................ 7
Task Organisational format ................................................................................................................. 7
Matrix/ Multidisciplinary project format ................................................................................................ 8
Advantages ......................................................................................................................................... 9
Question 4.4 .......................................................................................................................................... 11
Informal organisational structure ....................................................................................................... 12
Question 4.5 .......................................................................................................................................... 13
Responsibilities of a Project Manager- ............................................................................................. 14
Planning ........................................................................................................................................ 14
Organizing ..................................................................................................................................... 14
Leading.......................................................................................................................................... 14
Observation ................................................................................................................................... 15
Communication ............................................................................................................................. 15
Managing Risk............................................................................................................................... 15
Question 4.6 .......................................................................................................................................... 16
References ............................................................................................................................................ 19




PRO4801 ASSIGNMENT 4 2023 0717513144

, 0717513144 PRO4801 ASSESSMENT 4 2023

Question 4.1

Projects go through many uncertainties. Therefore, projects must be able to
adjust. Traditional organisations are ineffective in the face of rapid change. In
contrast, project organisations should be organic. Explain what is meant by
'organic' and distinguish how the different kinds of integrators can enhance
interaction, coordination and mutual adjustments. (20)

Project organization refers to the style of coordination, communication and
management a team uses throughout a project’s life cycle (Steyn, 2002). Project
organization encourages participation by each team member and embraces diverse
talents and skills. Team involvement is laid out in an organizational structure chart that
graphically shows where each person is placed in the project structure. Project
organizational charts are useful tools for clarifying who does what, securing buy-in and
setting expectations for the group. By applying project organization, a project team
optimizes resources, provides clear communication about roles and responsibilities
and reduces potential roadblocks. To maintain a strong project organization, the team
needs proper direction and training from colleagues and supervisors. Each company
has its own approach to project organization, depending on how many employees they
have and what the project entails.

The following are some of the different kinds of integrators:

➢ Liaison roles
➢ Task forces and teams
➢ Project expeditors and coordinators
➢ Pure project managers
➢ Matrix managers

Liaison roles

The liaison role is not always effective. Although the inventory controller expedites
parts ordering, the reason for part shortages still goes unresolved (Rand, 2000). To
unravel that problem, it might be necessary to involve people from elsewhere in the



PRO4801 ASSIGNMENT 4 2023 0717513144