CPPB Full Prep EXAM 2025 QUESTIONS
AND ANSWERS
An entity purchases several different types of mobile phones to meet employees' preferences.
This is causing inefficiencies. What action can be taken to address and correct the
inefficiencies? A. creation of performance specifications B. sole sourcing C. benchmarking D.
standardization - ANS standardization
A buyer has been invited to join a supplier account rep for lunch to discuss the performance of
a contract. How should the buyer respond to the invitation? A. decline the supplier's offer and
suggest a meeting in the office B. join the supplier for lunch, but pay for himself C. ask the end
user to join the supplier and the buyer for lunch anc count it as a business meeting D. report
the supplier to the supervisor - ANS decline the supplier's offer and suggest a meeting in the
office
A buyer has been working on a solicitation for several days. Now the end users have requested
that the buyer mail the bid only to local suppliers. How should the buyer respond to this
request? Add language to the bid that only local suppliers can submit proposals B. explain that
agency procedures require that all bids be electronically posted to allow for open and fair
competition C. explain that he can only put "Buy America" language in bid specifications -
ANS explain that agency procedures require that all bids be electronically posted to allow for
open and fair competition
The ratio between inputs such as staff hours or salary and outputs is a way of measuring what
attribute? A. efficiency B. effectiveness C. contributions D. progress - ANS efficiency
1
Legislation enacting a sustainable procurement initiative was passed during this legislative
Page
session. The agency has a limited staff and resources with which to implement the legislation.
@COPYRIGHT BRAINBARTER 2025/2026
, What type of program would be most easily implemented? A. alternative fuel vehicles B. energy
efficient equipment C. recycled paper D. comprehensive recycling program - ANS recycled
paper
At an entity hosted small business educational and outreach workshop, the entity small
business program coordinator noticed that only a few suppliers are actively participating in
asking questions and discussion. In reaction, she works diligently to engage other suppliers who
are not contributing. What role is she assuming? A. encourager B. observer C. information
seeker D. gate keeper - ANS gate keeper
The city's IT dept has a need to purchase 20 copies of a how-to-use over-the-counter software
book for various user departments within the agency. The book is commonly available and it is
estimated that the total cost would be $900, which is below the established bid threshold. The
buyer has confirmed that the book is not currently on any agency contracts. Which type of
purchase is considered most economical in this case? A. emergency B. sole source C. pcard D.
invitation for bids - ANS pcard
A buyer wishes to enter into a cooperative purchase with a regional alliance that could save a
great deal of money. What is the buyer's first step? A. Determine if there is legal authority to do
this B. Determine if the cost is advantageous C. Determine if local suppliers are impacted D.
Determine if your terms and conditions are in compliance - ANS determine if there is legal
authority to do this
While on vacation the Chief Procurement Officer left a Procurement Manager in charge of
operations via an interoffice memo. The Procurement Manager was faced with an emergency
purchase that needed signature for $50K. What gives him the authority to sign for this
emergency purchase? A. apparent authority B. express authority C. the Procurement Manager
has authority to sign because it is an emergency purchase D. implied authority - ANS express
authority
An agency with a local small business preference program is accepting bids for a roofing
project. Only Company C is in the local jurisdiction. Businesses located outside the local
jurisdiction will have 5% of the bid amount added to their total bid amount. Company A bids
2
$49,300. Company B bids $49,150. Company C bids $51,650. Company D bids $51,640. Which
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company should receive the award based on total low bid? - ANS B $49,150
@COPYRIGHT BRAINBARTER 2025/2026
, When all mandatory requirements of a bid are met, what is the value of competitive quotes
and competitive sealed bids? A. drives a decision based on price B. provides evaluation
guidelines on which to base the award C. provides a reliable indicator of a robust supplier
market D. it has no value - ANS drives a decision based on price
What is the purpose of a cost analysis? A. compares each price quoted the entity as a result of
the bid process B. an attempt to protect reasonable cost in a cost benefit analysis C. helps
determine the supplier's costs actually incurred for the nonstandard items D. helps determine
functional requirements at the lowest possible cost without impacting need and suitability -
ANS helps determine the supplier's costs actually incurred for the nonstandard items
The Sherriff's Dept is planning on acquiring a scanner to be used on work release inmates
entering and leaving the jail. The scanner will have a lifespan of 10 years. The price for the
scanner is $11,000. Maintenance must be performed on this machine monthly to ensure
accuracy. Monthly maintenance will be $150. What is the life cycle cost for this entire
purchase? A. $11,000 B. $29,000 C. $18,000 D. $36,000 - ANS $29,000
Dept of Water Resources is preparing a bid document for a new and complex composite water
meter. What action should the buyer take to better ensure responsive bids? A. use brand name
or equivalent specifications B. determine the industry standards for meter suppliers C.
determine the life cycle cost of the meter D. schedule a pre-bid conference - ANS schedule a
pre-bid conference
An agency is deciding whether to purchase new or used riding mowers. What is the most
appropriate analysis method to use to make this decision? A. historical price analysis B. life
cycle cost analysis C. cost analysis D. price analysis - ANS life cycle cost analysis
Five entity owned buildings are under renovation and the parts of these renovations incude
replacing the flooring. Each building has an estimated 4400 sq ft of floor surface that will
require new flooring. 65% will be tile and 35% will be hardwood. If the tile is $8.00 per sq ft for
the supply and install, what is the estimated cost of this project? A. $39,820 B. $418,000 C.
$218,900 D. $199,100 - ANS $199,100
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Page
@COPYRIGHT BRAINBARTER 2025/2026
, The Sherriff's Dept is requesting that a solicitation be put out for commissary items for the
county jail. To assist in maintaining order and for the safety of county employees and the
inmates, the dept is providing the buyer with a list of specific items to be procured. Little to no
deviation from this list will be allowed. Under the circumstances, what is the most appropriate
type of specifications taht the buyer should use? A. combination B. design C. brand name or
approved equal D. performance - ANS brand name or approved
A Dept Manager has requested that the Procurement Dept issue a request for bids for their
yearly supply of pipe and fittings. The buyer researched the market and found pricing for pipe
and fittings remained relatively stable. What type of contract should the buyer recommend? A.
definite quantity term contract B. spot purchase C. time and materials contract D. term contract
- ANS definite quantity term contract
The Corrections Dept has a budget of $1,000,000 annually for the purchase of frozen
vegetables. The buyer will issue an invitation for bids. How should the budget value be handled
in the solicitation? A. should be included to help the bidders understand their effort or quality
B. should be included to create a level playing field which enhances the quality and
competitiveness of responses C. it is nonessential information for formulating a bid for this type
of procurement D. including the budget will tend to push up the bid values - ANS should be
included to create a level playing field which enhances the quality and competitiveness of
responses
An agency issued an invitation to tender with the lowest responsive and responsible bidder as
criteria for award. Four contractors submitted bids. The low bidder was a contractor with whom
the entity had documented performance issues in the past. The last contract had ended with a
show cause letter for poor performance when the contract term ended. What would be the
most appropriate step for the entity to take to ensure the project will be completed on time
and within budget? A. bypass the low bid and award to the next responsive and responsible
bidder B. conduct a post award startup and conference C. conduct a briefing D. issue a
conditional award subject to contractor submitting a larger performance bond than originally
requested - ANS conduct a post award startup and conference
The procurement professional was tasked with organizing a negotiation with a new contractor
for a long term contract for the supply of widgets. Neither side will budge on some moderate
issues. What planning activity could the official have put more effort into to avoid this impasse?
4
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@COPYRIGHT BRAINBARTER 2025/2026
AND ANSWERS
An entity purchases several different types of mobile phones to meet employees' preferences.
This is causing inefficiencies. What action can be taken to address and correct the
inefficiencies? A. creation of performance specifications B. sole sourcing C. benchmarking D.
standardization - ANS standardization
A buyer has been invited to join a supplier account rep for lunch to discuss the performance of
a contract. How should the buyer respond to the invitation? A. decline the supplier's offer and
suggest a meeting in the office B. join the supplier for lunch, but pay for himself C. ask the end
user to join the supplier and the buyer for lunch anc count it as a business meeting D. report
the supplier to the supervisor - ANS decline the supplier's offer and suggest a meeting in the
office
A buyer has been working on a solicitation for several days. Now the end users have requested
that the buyer mail the bid only to local suppliers. How should the buyer respond to this
request? Add language to the bid that only local suppliers can submit proposals B. explain that
agency procedures require that all bids be electronically posted to allow for open and fair
competition C. explain that he can only put "Buy America" language in bid specifications -
ANS explain that agency procedures require that all bids be electronically posted to allow for
open and fair competition
The ratio between inputs such as staff hours or salary and outputs is a way of measuring what
attribute? A. efficiency B. effectiveness C. contributions D. progress - ANS efficiency
1
Legislation enacting a sustainable procurement initiative was passed during this legislative
Page
session. The agency has a limited staff and resources with which to implement the legislation.
@COPYRIGHT BRAINBARTER 2025/2026
, What type of program would be most easily implemented? A. alternative fuel vehicles B. energy
efficient equipment C. recycled paper D. comprehensive recycling program - ANS recycled
paper
At an entity hosted small business educational and outreach workshop, the entity small
business program coordinator noticed that only a few suppliers are actively participating in
asking questions and discussion. In reaction, she works diligently to engage other suppliers who
are not contributing. What role is she assuming? A. encourager B. observer C. information
seeker D. gate keeper - ANS gate keeper
The city's IT dept has a need to purchase 20 copies of a how-to-use over-the-counter software
book for various user departments within the agency. The book is commonly available and it is
estimated that the total cost would be $900, which is below the established bid threshold. The
buyer has confirmed that the book is not currently on any agency contracts. Which type of
purchase is considered most economical in this case? A. emergency B. sole source C. pcard D.
invitation for bids - ANS pcard
A buyer wishes to enter into a cooperative purchase with a regional alliance that could save a
great deal of money. What is the buyer's first step? A. Determine if there is legal authority to do
this B. Determine if the cost is advantageous C. Determine if local suppliers are impacted D.
Determine if your terms and conditions are in compliance - ANS determine if there is legal
authority to do this
While on vacation the Chief Procurement Officer left a Procurement Manager in charge of
operations via an interoffice memo. The Procurement Manager was faced with an emergency
purchase that needed signature for $50K. What gives him the authority to sign for this
emergency purchase? A. apparent authority B. express authority C. the Procurement Manager
has authority to sign because it is an emergency purchase D. implied authority - ANS express
authority
An agency with a local small business preference program is accepting bids for a roofing
project. Only Company C is in the local jurisdiction. Businesses located outside the local
jurisdiction will have 5% of the bid amount added to their total bid amount. Company A bids
2
$49,300. Company B bids $49,150. Company C bids $51,650. Company D bids $51,640. Which
Page
company should receive the award based on total low bid? - ANS B $49,150
@COPYRIGHT BRAINBARTER 2025/2026
, When all mandatory requirements of a bid are met, what is the value of competitive quotes
and competitive sealed bids? A. drives a decision based on price B. provides evaluation
guidelines on which to base the award C. provides a reliable indicator of a robust supplier
market D. it has no value - ANS drives a decision based on price
What is the purpose of a cost analysis? A. compares each price quoted the entity as a result of
the bid process B. an attempt to protect reasonable cost in a cost benefit analysis C. helps
determine the supplier's costs actually incurred for the nonstandard items D. helps determine
functional requirements at the lowest possible cost without impacting need and suitability -
ANS helps determine the supplier's costs actually incurred for the nonstandard items
The Sherriff's Dept is planning on acquiring a scanner to be used on work release inmates
entering and leaving the jail. The scanner will have a lifespan of 10 years. The price for the
scanner is $11,000. Maintenance must be performed on this machine monthly to ensure
accuracy. Monthly maintenance will be $150. What is the life cycle cost for this entire
purchase? A. $11,000 B. $29,000 C. $18,000 D. $36,000 - ANS $29,000
Dept of Water Resources is preparing a bid document for a new and complex composite water
meter. What action should the buyer take to better ensure responsive bids? A. use brand name
or equivalent specifications B. determine the industry standards for meter suppliers C.
determine the life cycle cost of the meter D. schedule a pre-bid conference - ANS schedule a
pre-bid conference
An agency is deciding whether to purchase new or used riding mowers. What is the most
appropriate analysis method to use to make this decision? A. historical price analysis B. life
cycle cost analysis C. cost analysis D. price analysis - ANS life cycle cost analysis
Five entity owned buildings are under renovation and the parts of these renovations incude
replacing the flooring. Each building has an estimated 4400 sq ft of floor surface that will
require new flooring. 65% will be tile and 35% will be hardwood. If the tile is $8.00 per sq ft for
the supply and install, what is the estimated cost of this project? A. $39,820 B. $418,000 C.
$218,900 D. $199,100 - ANS $199,100
3
Page
@COPYRIGHT BRAINBARTER 2025/2026
, The Sherriff's Dept is requesting that a solicitation be put out for commissary items for the
county jail. To assist in maintaining order and for the safety of county employees and the
inmates, the dept is providing the buyer with a list of specific items to be procured. Little to no
deviation from this list will be allowed. Under the circumstances, what is the most appropriate
type of specifications taht the buyer should use? A. combination B. design C. brand name or
approved equal D. performance - ANS brand name or approved
A Dept Manager has requested that the Procurement Dept issue a request for bids for their
yearly supply of pipe and fittings. The buyer researched the market and found pricing for pipe
and fittings remained relatively stable. What type of contract should the buyer recommend? A.
definite quantity term contract B. spot purchase C. time and materials contract D. term contract
- ANS definite quantity term contract
The Corrections Dept has a budget of $1,000,000 annually for the purchase of frozen
vegetables. The buyer will issue an invitation for bids. How should the budget value be handled
in the solicitation? A. should be included to help the bidders understand their effort or quality
B. should be included to create a level playing field which enhances the quality and
competitiveness of responses C. it is nonessential information for formulating a bid for this type
of procurement D. including the budget will tend to push up the bid values - ANS should be
included to create a level playing field which enhances the quality and competitiveness of
responses
An agency issued an invitation to tender with the lowest responsive and responsible bidder as
criteria for award. Four contractors submitted bids. The low bidder was a contractor with whom
the entity had documented performance issues in the past. The last contract had ended with a
show cause letter for poor performance when the contract term ended. What would be the
most appropriate step for the entity to take to ensure the project will be completed on time
and within budget? A. bypass the low bid and award to the next responsive and responsible
bidder B. conduct a post award startup and conference C. conduct a briefing D. issue a
conditional award subject to contractor submitting a larger performance bond than originally
requested - ANS conduct a post award startup and conference
The procurement professional was tasked with organizing a negotiation with a new contractor
for a long term contract for the supply of widgets. Neither side will budge on some moderate
issues. What planning activity could the official have put more effort into to avoid this impasse?
4
Page
@COPYRIGHT BRAINBARTER 2025/2026
