CTCD Exam Prep: Questions With Step-by-Step
Solutions
Vendor Communication Agency - Initiated {Evaluation and Negotiation}
Right Ans - Clarify vendor can meet requirements
Negotiations
Exchange of info to facilitate contract award
{G8-9, A3}
When must responses be received by? Right Ans - On or before the due
date and established time in the solicitation
{G64}
Solicitation Process: Advertisement (ESBD) Right Ans - Solicitations over
$25k must be posted to ESBD as well as the notice of award
Entire Solicitation posted: 14 days min.
If not posting the entire solicitation: 21 days min.
SPD recommends 30 days or longer
{G68-69, A6}
Texas Multiple Award Schedule (TXMAS) Right Ans - Adopts existing gov.
contracts to the law of the state to service the procurement needs of state
agencies and SmartBuy members
{G34-35}
Vendor Response Submission Requirements Right Ans - Due date and time
Delivery address
Acceptable delivery method
Format of response (email, fax, etc.)
{G64}
Vendor Communication Agency - Initiated {Prior to Contract Awarded}
Right Ans - Gather facts
Communication with vendor community is important
May issue Request For Information (RFI)
{G8, A3}
Negotiations NOT Permitted Right Ans - IFB unless only one qualified bid
, TXMAS Thresholds Right Ans - $0-$50k - directly awarded a PO to a chosen
TXMAS vendor
over $50k - obtain a price quote from at least 3 TXMAS vendors in the proper
category
Negotiations Permitted Right Ans - RFP - non-IT
RFO - IT
TXMAS
Sole Source and Proprietary
Emergency Purchases
Solicitation Process Right Ans - 1 prep, drafting
2 review and approval
3 advertising
4 communication with respondents
5 receipt and control of responses
Negotiation Team Right Ans - Team leader
and team members with decision making authority
Minimum Vendor Qualifications Right Ans - Skill, licensing, or certification
requirements
Years of experience
Worked on projects similar in size and scope
Financial capability to perform
Pass/Fail basis
Committee Members Right Ans - No independent research
Evaluation based on personal review
Only discuss when all parties are present
Outside communication prohibited
Evaluation Factors Examples Right Ans - Respondent qualifications
Respondent experience
Financial capability
Solutions
Vendor Communication Agency - Initiated {Evaluation and Negotiation}
Right Ans - Clarify vendor can meet requirements
Negotiations
Exchange of info to facilitate contract award
{G8-9, A3}
When must responses be received by? Right Ans - On or before the due
date and established time in the solicitation
{G64}
Solicitation Process: Advertisement (ESBD) Right Ans - Solicitations over
$25k must be posted to ESBD as well as the notice of award
Entire Solicitation posted: 14 days min.
If not posting the entire solicitation: 21 days min.
SPD recommends 30 days or longer
{G68-69, A6}
Texas Multiple Award Schedule (TXMAS) Right Ans - Adopts existing gov.
contracts to the law of the state to service the procurement needs of state
agencies and SmartBuy members
{G34-35}
Vendor Response Submission Requirements Right Ans - Due date and time
Delivery address
Acceptable delivery method
Format of response (email, fax, etc.)
{G64}
Vendor Communication Agency - Initiated {Prior to Contract Awarded}
Right Ans - Gather facts
Communication with vendor community is important
May issue Request For Information (RFI)
{G8, A3}
Negotiations NOT Permitted Right Ans - IFB unless only one qualified bid
, TXMAS Thresholds Right Ans - $0-$50k - directly awarded a PO to a chosen
TXMAS vendor
over $50k - obtain a price quote from at least 3 TXMAS vendors in the proper
category
Negotiations Permitted Right Ans - RFP - non-IT
RFO - IT
TXMAS
Sole Source and Proprietary
Emergency Purchases
Solicitation Process Right Ans - 1 prep, drafting
2 review and approval
3 advertising
4 communication with respondents
5 receipt and control of responses
Negotiation Team Right Ans - Team leader
and team members with decision making authority
Minimum Vendor Qualifications Right Ans - Skill, licensing, or certification
requirements
Years of experience
Worked on projects similar in size and scope
Financial capability to perform
Pass/Fail basis
Committee Members Right Ans - No independent research
Evaluation based on personal review
Only discuss when all parties are present
Outside communication prohibited
Evaluation Factors Examples Right Ans - Respondent qualifications
Respondent experience
Financial capability
