Project Resource and Procurement
Management
Assignment / Answer sheet that may answer the following questions,
with usable references, tables and diagrams.
Procurement Planning
Scope Statement
Solicitation Planning
Source Selection
Contract Administration
Contract Close Out
Project Resource and Procurement Management Page 1 of 25
,Table of Contents
Figures...................................................................................................................................................4
Question 1.1 Procurement Planning: determining what to procure and when.....................................5
Introduction.......................................................................................................................................5
1.1.1 Inputs: Scope statement...........................................................................................................5
1.1.2 Tools and Techniques: Expert judgement.................................................................................6
1.1.3 Outputs: Statements of work (SOW)........................................................................................8
Introduction.......................................................................................................................................8
Summary of developing the procurement plan process is as follows:.............................................11
Question 1.2 Solicitation Planning : documenting product requirements and identifying potential
sources.................................................................................................................................................12
1.2.1 Inputs: Procurement management plan, Statements of work (SOW), Other planning outputs
.........................................................................................................................................................13
1.2.2 Tools and Techniques: Standard forms, Expert judgement....................................................13
1.2.3 Outputs: Procurement documents, Evaluation criteria, Statement of Work updates............13
Question 1.3 Solicitation: obtaining quotations, bids, offers, or proposals as appropriate.................16
1.3.1 Inputs: Procurement documents, Qualified seller lists...........................................................16
1.3.2 Tools and Techniques: Bidder conferences, Advertising.........................................................16
1.3.3 Outputs: Proposals..................................................................................................................16
Question 1.4 Source Selection: choosing from among potential sellers..............................................18
1.4.1 Inputs: Proposals, Evaluation criteria, Organisational policies................................................18
1.4.2 Tools and Techniques: Contract negotiation, Weighting system, Screening system,
independent estimates....................................................................................................................18
1.4.3 Outputs: Contract...................................................................................................................18
FIXED PRICE CONTRACT.......................................................................................................................19
And......................................................................................................................................................19
The Zrda Activity in Georgia AID-114-A-16-00004...............................................................................19
Question 1.5 Contract Administration: managing the relationship with the seller..............................20
1.5.1 Inputs: Contract, Work results, Change requests, Seller invoices...........................................20
1.5.2 Tools and Techniques: Contract change control system, Performance reporting, Payment
system..............................................................................................................................................20
1.5.3 Outputs: Correspondence, Contract changes, Payment requests..........................................20
Question 1.6 Contract Close-out—completion and settlement of the contract..................................22
1.6.1 Inputs: Contract documentation.............................................................................................22
Project Resource and Procurement Management Page 2 of 25
, 1.6.2 Tools and Techniques: Procurement audits............................................................................22
1.6.3 Outputs: Contract files, Formal acceptance & closure............................................................22
Conclusion...........................................................................................................................................23
References...........................................................................................................................................25
Question 1.1 Procurement Planning: determining what to procure and when........................4
1.1.1 Inputs: Scope statement............................................................................................4
1.1.2 Tools and Techniques: Expert Judgement.................................................................5
1.1.3 Outputs: Statements of work (SOW)..........................................................................7
Question 1.2 Solicitation Planning: documenting product requirements and identifying
potential sources.................................................................................................................. 11
1.2.1 Inputs: Procurement management plan, Statements of work (SOW), Other planning
outputs.............................................................................................................................. 11
1.2.2 Tools and Techniques: Standard forms, Expert judgment........................................12
1.2.3 Outputs: Procurement documents, Evaluation criteria, Statement of Work updates 12
Question 1.3 Solicitation: obtaining quotations, bids, offers, or proposals as appropriate.. . .14
1.3.1 Inputs: Procurement documents, Qualified seller lists..............................................14
1.3.2 Tools and Techniques: Bidder conferences, Advertising..........................................14
1.3.3 Outputs: Proposals..................................................................................................14
Question 1.4 Source Selection: choosing from among potential sellers...............................16
1.4.1 Inputs: Proposals, Evaluation criteria, Organisational Policies................................16
1.4.2 Tools and Techniques: Contract negotiation, Weighting system, Screening system,
independent estimates......................................................................................................16
1.4.3 Outputs: Contract.....................................................................................................16
Question 1.5 Contract Administration: managing the relationship with the seller..................18
1.5.1 Inputs: Contract, Work results, Change requests, Seller invoices............................18
1.5.2 Tools and Techniques: Contract change control system, Performance reporting,
Payment system............................................................................................................... 18
1.5.3 Outputs: Correspondence, Contract changes, Payment requests............................18
Question 1.6 Contract Close-out—completion and settlement of the contract......................20
1.6.1 Inputs: Contract documentation...............................................................................20
1.6.2 Tools and Techniques: Procurement audits.............................................................20
1.6.3 Outputs: Contract files, Formal acceptance & closure..............................................20
Conclusion........................................................................................................................... 21
References........................................................................................................................... 22
Tables
Table 1: Scope Statement......................................................................................................................6
Table 2: Expert Judgement Report........................................................................................................8
Project Resource and Procurement Management Page 3 of 25
Management
Assignment / Answer sheet that may answer the following questions,
with usable references, tables and diagrams.
Procurement Planning
Scope Statement
Solicitation Planning
Source Selection
Contract Administration
Contract Close Out
Project Resource and Procurement Management Page 1 of 25
,Table of Contents
Figures...................................................................................................................................................4
Question 1.1 Procurement Planning: determining what to procure and when.....................................5
Introduction.......................................................................................................................................5
1.1.1 Inputs: Scope statement...........................................................................................................5
1.1.2 Tools and Techniques: Expert judgement.................................................................................6
1.1.3 Outputs: Statements of work (SOW)........................................................................................8
Introduction.......................................................................................................................................8
Summary of developing the procurement plan process is as follows:.............................................11
Question 1.2 Solicitation Planning : documenting product requirements and identifying potential
sources.................................................................................................................................................12
1.2.1 Inputs: Procurement management plan, Statements of work (SOW), Other planning outputs
.........................................................................................................................................................13
1.2.2 Tools and Techniques: Standard forms, Expert judgement....................................................13
1.2.3 Outputs: Procurement documents, Evaluation criteria, Statement of Work updates............13
Question 1.3 Solicitation: obtaining quotations, bids, offers, or proposals as appropriate.................16
1.3.1 Inputs: Procurement documents, Qualified seller lists...........................................................16
1.3.2 Tools and Techniques: Bidder conferences, Advertising.........................................................16
1.3.3 Outputs: Proposals..................................................................................................................16
Question 1.4 Source Selection: choosing from among potential sellers..............................................18
1.4.1 Inputs: Proposals, Evaluation criteria, Organisational policies................................................18
1.4.2 Tools and Techniques: Contract negotiation, Weighting system, Screening system,
independent estimates....................................................................................................................18
1.4.3 Outputs: Contract...................................................................................................................18
FIXED PRICE CONTRACT.......................................................................................................................19
And......................................................................................................................................................19
The Zrda Activity in Georgia AID-114-A-16-00004...............................................................................19
Question 1.5 Contract Administration: managing the relationship with the seller..............................20
1.5.1 Inputs: Contract, Work results, Change requests, Seller invoices...........................................20
1.5.2 Tools and Techniques: Contract change control system, Performance reporting, Payment
system..............................................................................................................................................20
1.5.3 Outputs: Correspondence, Contract changes, Payment requests..........................................20
Question 1.6 Contract Close-out—completion and settlement of the contract..................................22
1.6.1 Inputs: Contract documentation.............................................................................................22
Project Resource and Procurement Management Page 2 of 25
, 1.6.2 Tools and Techniques: Procurement audits............................................................................22
1.6.3 Outputs: Contract files, Formal acceptance & closure............................................................22
Conclusion...........................................................................................................................................23
References...........................................................................................................................................25
Question 1.1 Procurement Planning: determining what to procure and when........................4
1.1.1 Inputs: Scope statement............................................................................................4
1.1.2 Tools and Techniques: Expert Judgement.................................................................5
1.1.3 Outputs: Statements of work (SOW)..........................................................................7
Question 1.2 Solicitation Planning: documenting product requirements and identifying
potential sources.................................................................................................................. 11
1.2.1 Inputs: Procurement management plan, Statements of work (SOW), Other planning
outputs.............................................................................................................................. 11
1.2.2 Tools and Techniques: Standard forms, Expert judgment........................................12
1.2.3 Outputs: Procurement documents, Evaluation criteria, Statement of Work updates 12
Question 1.3 Solicitation: obtaining quotations, bids, offers, or proposals as appropriate.. . .14
1.3.1 Inputs: Procurement documents, Qualified seller lists..............................................14
1.3.2 Tools and Techniques: Bidder conferences, Advertising..........................................14
1.3.3 Outputs: Proposals..................................................................................................14
Question 1.4 Source Selection: choosing from among potential sellers...............................16
1.4.1 Inputs: Proposals, Evaluation criteria, Organisational Policies................................16
1.4.2 Tools and Techniques: Contract negotiation, Weighting system, Screening system,
independent estimates......................................................................................................16
1.4.3 Outputs: Contract.....................................................................................................16
Question 1.5 Contract Administration: managing the relationship with the seller..................18
1.5.1 Inputs: Contract, Work results, Change requests, Seller invoices............................18
1.5.2 Tools and Techniques: Contract change control system, Performance reporting,
Payment system............................................................................................................... 18
1.5.3 Outputs: Correspondence, Contract changes, Payment requests............................18
Question 1.6 Contract Close-out—completion and settlement of the contract......................20
1.6.1 Inputs: Contract documentation...............................................................................20
1.6.2 Tools and Techniques: Procurement audits.............................................................20
1.6.3 Outputs: Contract files, Formal acceptance & closure..............................................20
Conclusion........................................................................................................................... 21
References........................................................................................................................... 22
Tables
Table 1: Scope Statement......................................................................................................................6
Table 2: Expert Judgement Report........................................................................................................8
Project Resource and Procurement Management Page 3 of 25
