Records Management Exam Questions
and Answers
Place the stages of the information life cycle in the correct order. - Answers -Creation or
Receipt
Distribution and Use
Storage and Maintenance
Retention and Disposition
Archival Preservation or Destruction
True or False: Records management is a specialized business discipline. It is
concerned with the systematic analysis and control of recorded information, which
includes any and all information created, received, maintained, or used by an
organization pursuant to its mission, operations, and activities. - Answers -True
True or False: All records contain information, but not all information-bearing objects are
considered records. - Answers -True
As the owner of its records, an organization is solely empowered to make decisions
about which of the following? - Answers -storage, distribution, control, protection,
retention, destruction, use
According to Franks, who was the primary driver for records management in the United
States? - Answers -federal government
True or False: Email systems are communication systems, not management systems. -
Answers -True
According to the U.S. Federal Definition of a Records, which of these is not a record?
Choose all that apply. - Answers -library or museum material collected for information or
exhibition purposes, duplicate copies of documents maintained in the same file
True or False: Human beings began documenting their experiences with the creation of
the Gutenberg Press. - Answers -False
Records management is closely aligned with which of the following disciplines. Choose
all that apply. - Answers -Information technology, Knowledge management, Library
science, Archival administration
, Which of the following are non-records? Select all that apply. - Answers -a newspaper
article about the organization, company-wide bulletin received via email blast, reference
copy of annual report, drafts of letters
A retention-focused data collection initiative involves the following work steps: -
Answers -The records manager must develop a data collection plan and timetable
The records manager must prepare a data collection instrument, either an interview
script or a questionnaire
The records manager must tabulate the results
The importance of identifying various records series is - Answers -it is used in the
development of the retention schedule.
True or False: The data collection process gathers and evaluates information about the
nature, quantity, storage conditions, business use, and perceived value of an
organization's records. - Answers -True
True or False: When an organization receives a discovery notice, it is the responsibility
of the records manager to issue a litigation hold. - Answers -False
True or False: In conducting a records inventory, records management staff work
directly with department coordinators to identify and describe records series. - Answers
-True
A/an _____ is a significant, vital, or important record of continuing value to be protected,
managed, and retained according to established retention schedules - Answers -official
record
When preparing an electronic records inventory, one should consider using - Answers -
a data map.
True or False: The best records survey instrument is the questionnaire. - Answers -
False
True or False: Staffing is one of the chief expenses in the records inventory process. -
Answers –True
Records retrieval - Answers -the process of finding or locating old data, documents,
files, or records
Records security measures - Answers -Locked Storage Areas. Using locks in storage
areas like filing cabinets is the first and easiest method for securing paper files.
Fire and Flood Protection.
Secure Storage Facilities.
Document Redaction.
Access Control Lists (ACL)
and Answers
Place the stages of the information life cycle in the correct order. - Answers -Creation or
Receipt
Distribution and Use
Storage and Maintenance
Retention and Disposition
Archival Preservation or Destruction
True or False: Records management is a specialized business discipline. It is
concerned with the systematic analysis and control of recorded information, which
includes any and all information created, received, maintained, or used by an
organization pursuant to its mission, operations, and activities. - Answers -True
True or False: All records contain information, but not all information-bearing objects are
considered records. - Answers -True
As the owner of its records, an organization is solely empowered to make decisions
about which of the following? - Answers -storage, distribution, control, protection,
retention, destruction, use
According to Franks, who was the primary driver for records management in the United
States? - Answers -federal government
True or False: Email systems are communication systems, not management systems. -
Answers -True
According to the U.S. Federal Definition of a Records, which of these is not a record?
Choose all that apply. - Answers -library or museum material collected for information or
exhibition purposes, duplicate copies of documents maintained in the same file
True or False: Human beings began documenting their experiences with the creation of
the Gutenberg Press. - Answers -False
Records management is closely aligned with which of the following disciplines. Choose
all that apply. - Answers -Information technology, Knowledge management, Library
science, Archival administration
, Which of the following are non-records? Select all that apply. - Answers -a newspaper
article about the organization, company-wide bulletin received via email blast, reference
copy of annual report, drafts of letters
A retention-focused data collection initiative involves the following work steps: -
Answers -The records manager must develop a data collection plan and timetable
The records manager must prepare a data collection instrument, either an interview
script or a questionnaire
The records manager must tabulate the results
The importance of identifying various records series is - Answers -it is used in the
development of the retention schedule.
True or False: The data collection process gathers and evaluates information about the
nature, quantity, storage conditions, business use, and perceived value of an
organization's records. - Answers -True
True or False: When an organization receives a discovery notice, it is the responsibility
of the records manager to issue a litigation hold. - Answers -False
True or False: In conducting a records inventory, records management staff work
directly with department coordinators to identify and describe records series. - Answers
-True
A/an _____ is a significant, vital, or important record of continuing value to be protected,
managed, and retained according to established retention schedules - Answers -official
record
When preparing an electronic records inventory, one should consider using - Answers -
a data map.
True or False: The best records survey instrument is the questionnaire. - Answers -
False
True or False: Staffing is one of the chief expenses in the records inventory process. -
Answers –True
Records retrieval - Answers -the process of finding or locating old data, documents,
files, or records
Records security measures - Answers -Locked Storage Areas. Using locks in storage
areas like filing cabinets is the first and easiest method for securing paper files.
Fire and Flood Protection.
Secure Storage Facilities.
Document Redaction.
Access Control Lists (ACL)
