APM PMQ
1.1 Explain three difference between functional and matrix organisation
structures. - correct answer ✔1. Who to report to.
2. Individual skills/experience.
3. Progression for members.
1.1 Explain three difference between functional and project organisation
structures. - correct answer ✔1. Who to report to.
2. Duration of team.
3. Individual skills/experience.
1.2 Explain two ways in which a organisational breakdown structure is used to
create a responsibility assignment matrix. - correct answer ✔1. Highlighting
project hierarchy to discover accountability of tasks.
2. To link it to the WBS, to create a chart showing who is RACI.
1.3 Explain two key responsibilities of the project manager. - correct answer
✔1. Act as the single point of contact in the project.
2. Responsible for, and incorporates plans and processes from the PMP.
1.4 Explain two key differences between the roles of the sponsor and the
project manager in the transition and deployment phases of a lifecycle. -
correct answer ✔1. Deployment: Project manager will be focusing on
delivery of the outputs, where the sponsor supports the project manager.
2. Transition: Project manager will provide support and information for stage
reviews, where the sponsor will make decisions on behalf of the organisation.
,1.5 Describe responsibilities of the project roles during definition phase (users,
team members, steering group, product owner) - correct answer ✔1. Users:
provide requirements, wants and needs of the product.
2. Team members: will support the project manager in defining the scope.
Assist in the requirements management process.
3. Steering group: nominates the sponsor, ownership of the business case,
sign off the business case.
4. Product owner:
1.6 Describe two benefits of having an embedded PMO. - correct answer
✔1. Work closely to the project and are aware of the inner workings of the
project.
2. Can dedicate all their time to one project, efficient.
1.6 Describe three benefits of having a central PMO. - correct answer ✔1.
Consistency of documentation.
2. Most cost-effective.
3. Use lessons learnt from each project.
1.7 Explain three of the following aspects of project management governance
and why they're required (policies, regulations, functions). - correct answer
✔1. Policies: rules set at a corporate level.
2. Regulations: external set of guidelines for an industry.
3. Functions: organisation stipulates who can do what.
2.1 Explain three differences between linear and iterative project lifecycles. -
correct answer ✔1. Resistance to change.
2. Project flow and sequence.
3. Scope definition.
, 2.2 Explain two reasons why projects are structured in phases in a linear
project life cycle. - correct answer ✔1. Allows gate/phase reviews.
2. Easier to manage.
2.3 Explain two key differences between a linear project lifecycle and
extended linear project lifecycle. - correct answer ✔1. Linear deals with
output, extended with outputs and outcomes.
2. Benefit reviews and realisation.
2.4 Outline four ways in which outputs of knowledge management inform
decision making. - correct answer ✔1. Data from experts/peers contribute to
estimates/costs.
2. Lessons learned can indicate ways to decide resolutions to issues.
3. Data from previous projects can inform estimates.
4. QA and QC activities scheduled from knowledge management.
2.5 Explain the benefits of audits, decision gates, and benefit reviews (project
review). - correct answer ✔1. Audit: increases stakeholder confidence.
2. Decision Gates: Encourages structured frameworks for decisions to be
made.
3. Benefit reviews: project can be recognised for having made a difference.
2.6 Explain three reasons why a project may close early. - correct answer
✔1. Work is finished ahead of schedule.
2. Funding has ran out, no more available budget.
3. Project no longer aligns with expected benefits.
1.1 Explain three difference between functional and matrix organisation
structures. - correct answer ✔1. Who to report to.
2. Individual skills/experience.
3. Progression for members.
1.1 Explain three difference between functional and project organisation
structures. - correct answer ✔1. Who to report to.
2. Duration of team.
3. Individual skills/experience.
1.2 Explain two ways in which a organisational breakdown structure is used to
create a responsibility assignment matrix. - correct answer ✔1. Highlighting
project hierarchy to discover accountability of tasks.
2. To link it to the WBS, to create a chart showing who is RACI.
1.3 Explain two key responsibilities of the project manager. - correct answer
✔1. Act as the single point of contact in the project.
2. Responsible for, and incorporates plans and processes from the PMP.
1.4 Explain two key differences between the roles of the sponsor and the
project manager in the transition and deployment phases of a lifecycle. -
correct answer ✔1. Deployment: Project manager will be focusing on
delivery of the outputs, where the sponsor supports the project manager.
2. Transition: Project manager will provide support and information for stage
reviews, where the sponsor will make decisions on behalf of the organisation.
,1.5 Describe responsibilities of the project roles during definition phase (users,
team members, steering group, product owner) - correct answer ✔1. Users:
provide requirements, wants and needs of the product.
2. Team members: will support the project manager in defining the scope.
Assist in the requirements management process.
3. Steering group: nominates the sponsor, ownership of the business case,
sign off the business case.
4. Product owner:
1.6 Describe two benefits of having an embedded PMO. - correct answer
✔1. Work closely to the project and are aware of the inner workings of the
project.
2. Can dedicate all their time to one project, efficient.
1.6 Describe three benefits of having a central PMO. - correct answer ✔1.
Consistency of documentation.
2. Most cost-effective.
3. Use lessons learnt from each project.
1.7 Explain three of the following aspects of project management governance
and why they're required (policies, regulations, functions). - correct answer
✔1. Policies: rules set at a corporate level.
2. Regulations: external set of guidelines for an industry.
3. Functions: organisation stipulates who can do what.
2.1 Explain three differences between linear and iterative project lifecycles. -
correct answer ✔1. Resistance to change.
2. Project flow and sequence.
3. Scope definition.
, 2.2 Explain two reasons why projects are structured in phases in a linear
project life cycle. - correct answer ✔1. Allows gate/phase reviews.
2. Easier to manage.
2.3 Explain two key differences between a linear project lifecycle and
extended linear project lifecycle. - correct answer ✔1. Linear deals with
output, extended with outputs and outcomes.
2. Benefit reviews and realisation.
2.4 Outline four ways in which outputs of knowledge management inform
decision making. - correct answer ✔1. Data from experts/peers contribute to
estimates/costs.
2. Lessons learned can indicate ways to decide resolutions to issues.
3. Data from previous projects can inform estimates.
4. QA and QC activities scheduled from knowledge management.
2.5 Explain the benefits of audits, decision gates, and benefit reviews (project
review). - correct answer ✔1. Audit: increases stakeholder confidence.
2. Decision Gates: Encourages structured frameworks for decisions to be
made.
3. Benefit reviews: project can be recognised for having made a difference.
2.6 Explain three reasons why a project may close early. - correct answer
✔1. Work is finished ahead of schedule.
2. Funding has ran out, no more available budget.
3. Project no longer aligns with expected benefits.
