GFEBS SPENDING CHAIN: PURCHASE REQUISITIONS EXAM STUDY GUIDE WITH COMPLETE SOLUTIONS

GFEBS SPENDING CHAIN: PURCHASE REQUISITIONS EXAM STUDY GUIDE WITH COMPLETE SOLUTIONS Purchase Requisition Processor - Correct Answer️️ -•Serves as the PR initiator, receiving and validating requirements and entering the PR. •The Purchase Requisition Processor also makes changes and corrections to PRs as required. •They coordinate with the Purchase Requisition Interface Processing Monitor in the event of interface errors. Purchase Requisition Interface Processing Monitor - Correct Answer️️ -Validates inbound and outbound interfaces between GFEBS and partner systems and resolves issues as necessary. Purchase Requisition Approval Maintainer - Correct Answer️️ -•Maintains a table of all Purchase Requisition Approvers. TITLE: EMILLYCHARLOTTE 2024/2025 ACADEMIC PERIOD OWNER: EMILLYCHARLOTTE COPYRIGHT STATEMENT: ©2024 EMILLYCHARLOTTE. ALL RIGHTS RESERVED FIRST PUBLISHED: SEPTEMBER 2024 2/14 •The table helps ensure that the PR workflow sends the PR to the appropriate Purchase Requisition Approvers within an organization. Purchase Requisition Approver - Correct Answer️️ -Reviews, validates, and approves PRs. the PR approval workflow carries the PR through a sequence of approvers that always end with the Purchase Requisition Funds Certifier. Purchase Requisition Funds Certifier - Correct Answer️️ -•This role is normally assigned to the Resource Manager (RM). PR Fund Certifiers ensure the proper funds are cited on the purchase requisition. Fund Certification is always the last step in the approval process and results in a commitment of funds. •Carries the PR through a sequence of approvers that always end with the Purchase Requisition Funds Certifier. Contract Number - Correct Answer️️ -(provide an example of the contract number W91YTZ-12-C-0001) Contract number only required on PRs interfacing to contracting. This must be in the header text and will better assist contracting when awarding option years on a contract. Purchase Group - Correct Answer️️ -Last 3 digits of the Contracting Offices DoDAAC i.e. W91QV1. TITLE: EMILLYCHARLOTTE 2024/2025 ACADEMIC PERIOD OWNER: EMILLYCHARLOTTE COPYRIGHT STATEMENT: ©2024 EMILLYCHARLOTTE. ALL RIGHTS RESERVED FIRST PUBLISHED: SEPTEMBER 2024 3/14 The purchase group determines the contracting agency to which the PR is routed to for award. This is a mandatory field which will be used on all PR types. The purpose of the purchase group on a outbound MIPR is different and will be covered in the approval section of this lesson. Desired Vendor - Correct Answer️️ -Cage Code for PRs going to contracting. If it is a new requirement the cage code can be left blank. Vendor Code for Misc Pay PRs. This is a mandatory field as information is derived from the Vendor code to include the payment information. DoDAAC of performing activity for MIPRs Material Group - Correct Answer️️ -Commitment Item where cost will be captured. This is also commonly referred to as the Element of Resource. Account Assignment - Correct Answer️️ -Commonly known as the line of accounting and always includes a cost object which collects costs or revenue for a particular purpose. Examples of cost objects include a Cost Center (K), Internal Order (F) and a Work Breakdown Structure (P) TITLE: EMILLYCHARLOTTE 2024/2025 ACADEMIC PERIOD OWNER: EMILLYCHARLOTTE COPYRIGHT STATEMENT: ©2024 EMILLYCHARLOTTE. ALL RIGHTS RESERVED FIRST PUBLISHED: SEPTEMBER 2024 4/14 Plant - Correct Answer️️ -4 Alpha / Numeric Code which determines your location for example JCK1 = Fort Jackson. Requestor DoDAAC - Correct Answer️️ -The requestors DoDAAC is the activity who is requesting the procurement of goods or services. This DoDAAC also determines the approval. Specific for SPS PRs - Correct Answer️️ -North American Industry Classification System (NAICS) determines what is being purchased. It can be found on the existing contract. Use the link provided to look up NAICS codes. Product Service Code - A mandatory field which allows contracting to determine the type of purchase. A link to the list of codes is provided below: