DLA Records and Information Management

Which of the following are records? - Answer-Financial statements, surveys, and audit reports An employee transferring to another agency may take all their email records with them. - Answer-False What are the approved methods to destroy physical records with sensitive or PII? - Answer-Burn bag, Shredding, and Locked Bin for burning/shredding Which of the following are not official records repositories for DLA records? - Answer-H: drive and Desk drawer Non records do not have what kind of value? - Answer-All of the above What are the benefits of a Records Management Program? - Answer-Ensures compliance, Preserves the history of DLA, Reduces storage costs and excessive search time, and Prepares the agency for audits The acronym ROT is a method for determining non-records. What does ROT stand for? - Answer-Redundant, obsolete/outdated, trivial Which of the following directives does not drive DLA's Records Management Program - Answer-Federal Acquisition Regulations Mr. Jones is a Safety Specialist who asked to conduct an environmental impact study on the use of a new flame-retardant chemical for facility fires. The study requires him to write a recommendation report that will assist senior leadership to approve the use of the new chemical or not. Is the report a record? If so, who does the report belong to? - Answer-Yes, it is a record. The record belongs to the government agency. Ms. Mina is the supervisor for several DLA offices. At the end of the month, she is retiring from the agency. What must Ms. Mina do before she leaves the agency? - Answer-Complete all actionable items on the DLA Form 1937-Records Management Checklist for Employee Transfer or Departure. All records created and/or maintained by DLA are considered vital records. - Answer-F