CTCD COMPREHENSIVE TEST PAPER
WITH SOLVED QUESTIONS
◉ Vendor Communication Drafting the Solicitation
Answer: -May communicate with vendors for the limited purpose
of clarifying questions that arise during the drafting process.
◉ Vendor Communication After Solicitation is Posted
Answer: -Pre-bid conference option
-Written questions and answers (Q&A) periods, where the agency
benefit from vendors' input to make any necessary corrections to
the solicitation through the addendum process
◉ Vendor Communication Evaluation and Negotiation
Answer: -Clarification of respondents' ability to meet
requirements
-Negotiations
-Exchange of information as necessary to facilitate a contract
award
◉ Determining Contract Value
Answer: Contract Value is the estimated dollar value that an
agency may be obligated to pay, including
-the initial value of the contract, plus all associated renewals,
extensions, and
,- amendments, for the contract's full existence
◉ Needs Assessment- Market Research
Answer: -Size of vendor pool
-Pricing
-Industry standards
-Market trends
◉ Needs Assessment-Request for Information (RFI)
Answer: -Formal research method used to gather information
directly from the industry
-Not a procurement method
◉ Needs Assessment- Benchmarking
Answer: -Comparison with other entities or an established
industry standard
-The objective is to obtain a "measure" to identify opportunities
for improvement.
◉ Needs Assessment- Historical Spend Analysis
Answer: -Studying agency purchasing data
◉ Cost Estimate
Answer: May be developed from:
,-Vendor's advertised price list
-Online search
-Standardized estimation methods
-Historical spend analysis
-Informal Budget Quotes (not a formal solicitation)
-Determine the Funding Source
◉ Acquisition Plan
Answer: -The Acquisition Plan tracks all the procurement
activities that take place throughout the Procurement Cycle.
-Document the solicitation process
-Assign roles and responsibilities
-Create a Calendar of events
-Identify high risk items
◉ Purchases of Non-It Goods
Answer: -Supplies
-Materials
-Equipment
◉ Purchases of Non-It Services
Answer: -Furnishing skilled or unskilled labor or professional
work
, ◉ Procurement Method Identification process
Answer: -The importance of selecting the proper procurement
method cannot be overstated.
-Selecting the correct procurement method results in best value to
the State.
-Selecting the incorrect method may result in a void contract that
must be re-solicited
◉ Best Value for the State
Answer: -Purchase Price & meeting specifications are principal
factors
Balanced with other factors:
- Installation cost
-Quality & reliability
-Vendor's experience, past performance, financial resources,
capability & responsibility
◉ Prohibited Uses of Appropriated Funds
Answer: Agencies may not use appropriated funds for the
following goods and services unless the procurement falls within
a statutorily authorized exemption:
-Alcoholic beverages
-An agency audit of financial records or accounts
-Live or artificial indoor plants
-Private facilities for meetings, conferences or exams
WITH SOLVED QUESTIONS
◉ Vendor Communication Drafting the Solicitation
Answer: -May communicate with vendors for the limited purpose
of clarifying questions that arise during the drafting process.
◉ Vendor Communication After Solicitation is Posted
Answer: -Pre-bid conference option
-Written questions and answers (Q&A) periods, where the agency
benefit from vendors' input to make any necessary corrections to
the solicitation through the addendum process
◉ Vendor Communication Evaluation and Negotiation
Answer: -Clarification of respondents' ability to meet
requirements
-Negotiations
-Exchange of information as necessary to facilitate a contract
award
◉ Determining Contract Value
Answer: Contract Value is the estimated dollar value that an
agency may be obligated to pay, including
-the initial value of the contract, plus all associated renewals,
extensions, and
,- amendments, for the contract's full existence
◉ Needs Assessment- Market Research
Answer: -Size of vendor pool
-Pricing
-Industry standards
-Market trends
◉ Needs Assessment-Request for Information (RFI)
Answer: -Formal research method used to gather information
directly from the industry
-Not a procurement method
◉ Needs Assessment- Benchmarking
Answer: -Comparison with other entities or an established
industry standard
-The objective is to obtain a "measure" to identify opportunities
for improvement.
◉ Needs Assessment- Historical Spend Analysis
Answer: -Studying agency purchasing data
◉ Cost Estimate
Answer: May be developed from:
,-Vendor's advertised price list
-Online search
-Standardized estimation methods
-Historical spend analysis
-Informal Budget Quotes (not a formal solicitation)
-Determine the Funding Source
◉ Acquisition Plan
Answer: -The Acquisition Plan tracks all the procurement
activities that take place throughout the Procurement Cycle.
-Document the solicitation process
-Assign roles and responsibilities
-Create a Calendar of events
-Identify high risk items
◉ Purchases of Non-It Goods
Answer: -Supplies
-Materials
-Equipment
◉ Purchases of Non-It Services
Answer: -Furnishing skilled or unskilled labor or professional
work
, ◉ Procurement Method Identification process
Answer: -The importance of selecting the proper procurement
method cannot be overstated.
-Selecting the correct procurement method results in best value to
the State.
-Selecting the incorrect method may result in a void contract that
must be re-solicited
◉ Best Value for the State
Answer: -Purchase Price & meeting specifications are principal
factors
Balanced with other factors:
- Installation cost
-Quality & reliability
-Vendor's experience, past performance, financial resources,
capability & responsibility
◉ Prohibited Uses of Appropriated Funds
Answer: Agencies may not use appropriated funds for the
following goods and services unless the procurement falls within
a statutorily authorized exemption:
-Alcoholic beverages
-An agency audit of financial records or accounts
-Live or artificial indoor plants
-Private facilities for meetings, conferences or exams
