FLORIDA NOTARY UPDATED FINAL EXAM
QUESTIONS AND ANSWERS SURE A+
✔✔can you do a deposition over the phone? - ✔✔no. the lawyer can be over the phone
but the notary has to be in the same physical location as the witness.
✔✔rules for attesting to the validity of a photocopy - ✔✔the document must be an
original document. A notary public cannot make an attested photocopy from another
photocopy, or from another certified copy - the document cannot be a public record,
certified copies of where are available from another public official. If a certified copy can
be obtained from the official source, then the notary publish should decline the request -
the making of the photocopy must be supervised by the notary public. It is not sufficient
for the notary public to compare the photocopy with the original document. The notary
public must actually make the photocopy or supervise another person while they make
the photocopy.
✔✔things that CANNOT be photocopied by a notary - ✔✔birth certificate - marriage
certificate - death certificate - cert. of citizenship or naturalization - documents filed in a
court proceeding - documents recorded by the Clerk of the court - public records
maintained in government offices - student records kept in public education offices -
federal or state income tax forms, already filed - professional licenses issued by the
state of FL - any doc for which photocopying is prohibited.
, ✔✔things that CAN be photocopied by a notary - ✔✔FL DL - FL vehicle title - SS card -
diploma - medical record - us passport - bill of sale - contract - lease - resident alien
card - personal letter
✔✔verifying VIN - ✔✔notary certify that they have physically inspected the vehicle and
found the VIN to be identical to the form.
✔✔certifying the contents of safe-deposit box - ✔✔notary present for the opening of an
unpaid safety deposit box to inventory the content. (not required to estimate worth)
✔✔when may the notary NOT notarize a doc? - ✔✔if the person is not present - the
document is incomplete - the notary knows the signer the doc has been adjudicated
mentally incapacitated - signer is immediate family - the notary has a finical interest
✔✔can you notarize photos? - ✔✔No. If the signer wishes to sign it and state something
about the photo, you can notarize THAT, but not the contents of the photo itself
✔✔A Notary Public may not notarize a signature on a document if the person whose
signature is being notarized is not in the presence of the notary at the time the signature
is notarized. - ✔✔true
✔✔A Notary Public may notarize the signature of their spouse - ✔✔False
✔✔A Notary Public may notarize a document that is incomplete. - ✔✔False
✔✔A Notary Public may not give legal advice unless the notary public is a licensed
attorney. - ✔✔true
✔✔A Notary Public may use a name or initial in signing certificates other than that by
which the notary public is commissioned. - ✔✔false
✔✔A Notary Public may not change anything in a written statement after it has been
signed by anyone. - ✔✔true
✔✔although the government agency pays for the commission, it is the employee who is
appointed Notary Public, not the agency - ✔✔true
✔✔a government agency is liable for notarial acts performed by the employee-notary
outside his or her normal employment responsibilities - ✔✔false
✔✔Certain law enforcement officers or correctional officers may act as notaries in some
instances. They are only authorized to: - ✔✔administer oaths
QUESTIONS AND ANSWERS SURE A+
✔✔can you do a deposition over the phone? - ✔✔no. the lawyer can be over the phone
but the notary has to be in the same physical location as the witness.
✔✔rules for attesting to the validity of a photocopy - ✔✔the document must be an
original document. A notary public cannot make an attested photocopy from another
photocopy, or from another certified copy - the document cannot be a public record,
certified copies of where are available from another public official. If a certified copy can
be obtained from the official source, then the notary publish should decline the request -
the making of the photocopy must be supervised by the notary public. It is not sufficient
for the notary public to compare the photocopy with the original document. The notary
public must actually make the photocopy or supervise another person while they make
the photocopy.
✔✔things that CANNOT be photocopied by a notary - ✔✔birth certificate - marriage
certificate - death certificate - cert. of citizenship or naturalization - documents filed in a
court proceeding - documents recorded by the Clerk of the court - public records
maintained in government offices - student records kept in public education offices -
federal or state income tax forms, already filed - professional licenses issued by the
state of FL - any doc for which photocopying is prohibited.
, ✔✔things that CAN be photocopied by a notary - ✔✔FL DL - FL vehicle title - SS card -
diploma - medical record - us passport - bill of sale - contract - lease - resident alien
card - personal letter
✔✔verifying VIN - ✔✔notary certify that they have physically inspected the vehicle and
found the VIN to be identical to the form.
✔✔certifying the contents of safe-deposit box - ✔✔notary present for the opening of an
unpaid safety deposit box to inventory the content. (not required to estimate worth)
✔✔when may the notary NOT notarize a doc? - ✔✔if the person is not present - the
document is incomplete - the notary knows the signer the doc has been adjudicated
mentally incapacitated - signer is immediate family - the notary has a finical interest
✔✔can you notarize photos? - ✔✔No. If the signer wishes to sign it and state something
about the photo, you can notarize THAT, but not the contents of the photo itself
✔✔A Notary Public may not notarize a signature on a document if the person whose
signature is being notarized is not in the presence of the notary at the time the signature
is notarized. - ✔✔true
✔✔A Notary Public may notarize the signature of their spouse - ✔✔False
✔✔A Notary Public may notarize a document that is incomplete. - ✔✔False
✔✔A Notary Public may not give legal advice unless the notary public is a licensed
attorney. - ✔✔true
✔✔A Notary Public may use a name or initial in signing certificates other than that by
which the notary public is commissioned. - ✔✔false
✔✔A Notary Public may not change anything in a written statement after it has been
signed by anyone. - ✔✔true
✔✔although the government agency pays for the commission, it is the employee who is
appointed Notary Public, not the agency - ✔✔true
✔✔a government agency is liable for notarial acts performed by the employee-notary
outside his or her normal employment responsibilities - ✔✔false
✔✔Certain law enforcement officers or correctional officers may act as notaries in some
instances. They are only authorized to: - ✔✔administer oaths
