TITLE PAGE
Course Code: PUB2614
Course Title: Local Government Management II
Assessment: Portfolio Examination (May/June 2026)
Total Marks: 100
1
,TABLE OF CONTENTS
Introduction
Question 1
1.1 Job Analysis and Time Management as Core Components of Formulating Rules
of Procedure
1.1.1 Job Analysis
1.1.2 Time Management
1.1.3 Practical Examples
1.2 The Aim and Functions of a Budget in Financial Management
1.2.1 Aims of Public Budgets
1.2.2 Functions of a Budget
1.2.3 Practical Examples
Question 2
2.1 Importance of Ward Committees
2.2 Terms of Office of Ward Committees
2.3 Election of Ward Committees
2.4 Functions of Ward Committees
Conclusion
List of Sources
2
,INTRODUCTION
Local government in South Africa is the sphere of government closest to the people. It is
responsible for promoting democracy, improving service delivery, and supporting social
and economic development in communities. Effective local government management
depends on proper administration, good financial management, and active community
participation. Job analysis and time management help municipalities create proper rules
and procedures that improve efficiency in the workplace. Budgets are important in
financial management because they help municipalities plan, control spending, and use
resources effectively. Ward committees also play an important role in encouraging
community participation and strengthening democracy at local government level. The
information is based on the PUB2614 study guide (2018), the Local Government:
Municipal Finance Management Act 56 of 2003, and examples from South African
municipalities.
3
, Question 1
1.1 Job Analysis and Time Management as Core Components of Formulating
Rules of Procedure
Rules of procedure are one of the six generic management functions at local
government level. They serve as detailed guidelines that operationalise broader
policies, ensuring consistency, accountability, and efficiency. Two essential components
in formulating these rules are job analysis and time management.
1.1.1 Job Analysis
Job analysis is defined as “a process of investigation into the activities of work and the
demands made upon workers, irrespective of the type or level of employment”
(Craythorne, 1994, cited in PUB2614, 2018, p. 25). It focuses on the content of a job,
not the person performing it. The purpose is to understand tasks, responsibilities, and
required competencies, which then inform recruitment, training, performance evaluation,
and work design.
Methods of job analysis include observation, individual and group interviews, structured
questionnaires, diary methods, activity sampling, and critical incidents. For example,
observing a refuse removal worker can reveal safety hazards and inefficiencies, while
interviewing a clinic nurse can identify training needs. Combining methods is
recommended for a comprehensive understanding.
4
Course Code: PUB2614
Course Title: Local Government Management II
Assessment: Portfolio Examination (May/June 2026)
Total Marks: 100
1
,TABLE OF CONTENTS
Introduction
Question 1
1.1 Job Analysis and Time Management as Core Components of Formulating Rules
of Procedure
1.1.1 Job Analysis
1.1.2 Time Management
1.1.3 Practical Examples
1.2 The Aim and Functions of a Budget in Financial Management
1.2.1 Aims of Public Budgets
1.2.2 Functions of a Budget
1.2.3 Practical Examples
Question 2
2.1 Importance of Ward Committees
2.2 Terms of Office of Ward Committees
2.3 Election of Ward Committees
2.4 Functions of Ward Committees
Conclusion
List of Sources
2
,INTRODUCTION
Local government in South Africa is the sphere of government closest to the people. It is
responsible for promoting democracy, improving service delivery, and supporting social
and economic development in communities. Effective local government management
depends on proper administration, good financial management, and active community
participation. Job analysis and time management help municipalities create proper rules
and procedures that improve efficiency in the workplace. Budgets are important in
financial management because they help municipalities plan, control spending, and use
resources effectively. Ward committees also play an important role in encouraging
community participation and strengthening democracy at local government level. The
information is based on the PUB2614 study guide (2018), the Local Government:
Municipal Finance Management Act 56 of 2003, and examples from South African
municipalities.
3
, Question 1
1.1 Job Analysis and Time Management as Core Components of Formulating
Rules of Procedure
Rules of procedure are one of the six generic management functions at local
government level. They serve as detailed guidelines that operationalise broader
policies, ensuring consistency, accountability, and efficiency. Two essential components
in formulating these rules are job analysis and time management.
1.1.1 Job Analysis
Job analysis is defined as “a process of investigation into the activities of work and the
demands made upon workers, irrespective of the type or level of employment”
(Craythorne, 1994, cited in PUB2614, 2018, p. 25). It focuses on the content of a job,
not the person performing it. The purpose is to understand tasks, responsibilities, and
required competencies, which then inform recruitment, training, performance evaluation,
and work design.
Methods of job analysis include observation, individual and group interviews, structured
questionnaires, diary methods, activity sampling, and critical incidents. For example,
observing a refuse removal worker can reveal safety hazards and inefficiencies, while
interviewing a clinic nurse can identify training needs. Combining methods is
recommended for a comprehensive understanding.
4
