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NPMA CPPS Certification Questions
and Answers Latest 2026
Property Management Ans: The exercise of a retaining or
governing influence over the acquisition, use, and
disposition of personal property
Property Control Variety of Names Ans: Property
Accounting, Fixed Asset Accounting, Inventory Control,
Material, Property Control, Asset Management.
Property Management Office PMO Ans: Department
within an org that is responsible for controlling or
managing property
Property Manager Ans: PMO is headed by
Property Manager is responsible for: Ans: establishing,
guiding, managing, and maintaining an efficient property
system, communicating effectively with other
departments and functions, and developing and
presenting training in property related subjects
Property Control System is comprised of Ans: Property
Management Personnel, processes, and mgmt info.
systems (MIS). (Written policies, procedures, operational
guidelines, and related records, and MIS that facilitates
these functions).
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If org contracts with the government, property manager
must Ans: have a working relationship with all sponsor
reps
Ownership Ans: Having legal or rightful title to property
either owned by the org or is provided by a sponsor
under some kind of agreement (sponsor has ownership).
Ans: Property is either owned by or provided.
Ownership of property allows the owner to Ans: make
any and all decisions regarding the property
It is the property professional job to support the
property owner in Ans: making and implementing
effective decisions regarding the property
Duties, responsibilities, and potential penalties should be
Ans: documented in a formal agreement between the
provider and the recipient (contract, grant)
Accountability Ans: means to posses and have use of the
property of another with delegated duties and
responsibilities, subject to penalty in case of default.
Those accountable Ans: do not have legal or rightful title
to the property
Key elements of property accountability Ans: provider,
recipient, specific duties and responsibilities, and
penalties in case of default
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Who is accountable to who for property? Ans: Contractor
is accountable to government. If gov. provides funding to
acquire the property, NASA is accountable to
government.
Transfer of accountability Ans: When accountability
shifts from one entity to another.... may or may not
include physical relocation of assets, but will always
include a change in accountability for the property
Approvals for giving and accepting orgs Ans: both must
have appropriate levels of mgmt authority approval, and
both contracting officers need to approve
Approvals for transfers Ans: must be obtain before the
transfer occurs, in writing, either within award doc, a
letter, or email, and made part of the file for audit trail
transfer doc must include Ans: date of transfer, the
purpose of the transfer, description of property, contract
numbers
Interdepartmental transfers Ans: These occur routinely
within orgs, usually result of org changes, shift of work
between departments, or excess assets are needed by
another department
Interdepartmental transfer occurs when Ans: property
and accountability shift from one org to another
confusion results when accountability rests above the
department level. This is still sometimes called
© 2025 All rights reserved
NPMA CPPS Certification Questions
and Answers Latest 2026
Property Management Ans: The exercise of a retaining or
governing influence over the acquisition, use, and
disposition of personal property
Property Control Variety of Names Ans: Property
Accounting, Fixed Asset Accounting, Inventory Control,
Material, Property Control, Asset Management.
Property Management Office PMO Ans: Department
within an org that is responsible for controlling or
managing property
Property Manager Ans: PMO is headed by
Property Manager is responsible for: Ans: establishing,
guiding, managing, and maintaining an efficient property
system, communicating effectively with other
departments and functions, and developing and
presenting training in property related subjects
Property Control System is comprised of Ans: Property
Management Personnel, processes, and mgmt info.
systems (MIS). (Written policies, procedures, operational
guidelines, and related records, and MIS that facilitates
these functions).
© 2025 All rights reserved
, 2 | Page
If org contracts with the government, property manager
must Ans: have a working relationship with all sponsor
reps
Ownership Ans: Having legal or rightful title to property
either owned by the org or is provided by a sponsor
under some kind of agreement (sponsor has ownership).
Ans: Property is either owned by or provided.
Ownership of property allows the owner to Ans: make
any and all decisions regarding the property
It is the property professional job to support the
property owner in Ans: making and implementing
effective decisions regarding the property
Duties, responsibilities, and potential penalties should be
Ans: documented in a formal agreement between the
provider and the recipient (contract, grant)
Accountability Ans: means to posses and have use of the
property of another with delegated duties and
responsibilities, subject to penalty in case of default.
Those accountable Ans: do not have legal or rightful title
to the property
Key elements of property accountability Ans: provider,
recipient, specific duties and responsibilities, and
penalties in case of default
© 2025 All rights reserved
, 3 | Page
Who is accountable to who for property? Ans: Contractor
is accountable to government. If gov. provides funding to
acquire the property, NASA is accountable to
government.
Transfer of accountability Ans: When accountability
shifts from one entity to another.... may or may not
include physical relocation of assets, but will always
include a change in accountability for the property
Approvals for giving and accepting orgs Ans: both must
have appropriate levels of mgmt authority approval, and
both contracting officers need to approve
Approvals for transfers Ans: must be obtain before the
transfer occurs, in writing, either within award doc, a
letter, or email, and made part of the file for audit trail
transfer doc must include Ans: date of transfer, the
purpose of the transfer, description of property, contract
numbers
Interdepartmental transfers Ans: These occur routinely
within orgs, usually result of org changes, shift of work
between departments, or excess assets are needed by
another department
Interdepartmental transfer occurs when Ans: property
and accountability shift from one org to another
confusion results when accountability rests above the
department level. This is still sometimes called
© 2025 All rights reserved
