FCCM MAIN EXAMINATION SET QUESTIONS AND
SOLUTIONS GRADED A+
✔✔Contract Manager vs. Contact Admin - ✔✔Contract Admin
- Liaison between contractor manager and department
- maintain financial info on all contracts
- create and maintain contract file
Contract Manager
- Manage and doc changes to contract
- Monitor contractor's progress and performance
- Oversee contract budget to ensure funds are available
✔✔Why does a contract manager participate in solicitation development? - ✔✔A
contract manager's involvement ensures alignment with contract requirements,
compliance, and effective management of the contract. Helps optimize the contract's
success by addressing key considerations and potential challenges early on.
✔✔Contract manager role in solicitation development. - ✔✔1. Conversation points with
procurement
2. Deliverable discussion
3. Compliance and regulation
4. Financial considerations and consequences.
5. risk management
6. Scope of work
7. procurement staff relationships.
8. Continuous improvement culture.
✔✔Contract - ✔✔A mutually binding legal relationship evidenced by written agreement
obligating a contractor to furnish commodities or services to the Department an agency
an eligible user or another state. A contract requires signatures of all parties.
✔✔Required contract documents - ✔✔Procurement docs
original contract / grant
,amendments
renewals
Contract bonds
insurance
performance doc
correspondence
payment doc
monitoring
deliverable
contract file checklist
✔✔Nice to have in contract file - ✔✔Activity record and correspondence
other supporting doc related to contract or grant
payment activity ledger
state college or university contracting
monitoring performance management oversight activities
emergency procurement
✔✔PUR Forms for Contract File - ✔✔PUR 1000 - General Contract Conditions
PUR 1355 Foreign Country of Concern Attestation
PUR 1808 Common Carrier or Contracted Carrier Attestation
PUR 7801 Vendor Certification Form
✔✔How long to accept deliverables? - ✔✔No more than 5 days.
✔✔Levels of risk - ✔✔Low, medium, high
✔✔Why is risk assessment done? - ✔✔Will determine type and frequency of your
monitoring.
✔✔Risk assessment factors - ✔✔Total amount of the contract
type of service provided
contractor Past performance
fiscal requirements of the contract
, ✔✔How often should inspector general complete risk based compliance audit of
contracts executed by agency? - ✔✔do audit of past 3 fiscal years
✔✔what must the risk based compliance contract audit include? - ✔✔evaluation of
vendor preference and audit findings must be submitted to the agency head, Secretary
of DMS, and Governor.
✔✔What are the parts of a contract that need to be reviewed? - ✔✔terms and
conditions
commodities and services
deliverables
deliverable due date
financial impacts
✔✔What are terms and conditions? - ✔✔parties involved
scope of work
financial terms
duration and termination
amendments and modifications
✔✔commodities vs. services - ✔✔commodities are physical items, services are not
tangible.
✔✔what are deliverables? - ✔✔documents, products, services, software, designs, data
✔✔what is included in deliverable timeline? - ✔✔project schedule, contract terms,
milestones, client or stakeholder agreements
✔✔what are some financial impacts in a contract - ✔✔penalties and fines
liquidated damages
financial consequences
loss of revenue
cost remediation
legal fees
damage to reputation
✔✔Difference in requirements between 5 million dollar contracts+, 10 million dollar
contracts+, and 20 million dollar contracts+ - ✔✔5 mil - 4 person oversight team,
including certified contract manager; required to meet quarterly.
10 mil - 5 mil req + 1 person must have at least 5 years experience in managing
contracts of similar size/scope; must meet at least monthly.
20 mil- same as 5 & 10 mil + 5 person oversight team, 1 must be from agency other
than agencies participating in the contract; must meet at least monthly.
SOLUTIONS GRADED A+
✔✔Contract Manager vs. Contact Admin - ✔✔Contract Admin
- Liaison between contractor manager and department
- maintain financial info on all contracts
- create and maintain contract file
Contract Manager
- Manage and doc changes to contract
- Monitor contractor's progress and performance
- Oversee contract budget to ensure funds are available
✔✔Why does a contract manager participate in solicitation development? - ✔✔A
contract manager's involvement ensures alignment with contract requirements,
compliance, and effective management of the contract. Helps optimize the contract's
success by addressing key considerations and potential challenges early on.
✔✔Contract manager role in solicitation development. - ✔✔1. Conversation points with
procurement
2. Deliverable discussion
3. Compliance and regulation
4. Financial considerations and consequences.
5. risk management
6. Scope of work
7. procurement staff relationships.
8. Continuous improvement culture.
✔✔Contract - ✔✔A mutually binding legal relationship evidenced by written agreement
obligating a contractor to furnish commodities or services to the Department an agency
an eligible user or another state. A contract requires signatures of all parties.
✔✔Required contract documents - ✔✔Procurement docs
original contract / grant
,amendments
renewals
Contract bonds
insurance
performance doc
correspondence
payment doc
monitoring
deliverable
contract file checklist
✔✔Nice to have in contract file - ✔✔Activity record and correspondence
other supporting doc related to contract or grant
payment activity ledger
state college or university contracting
monitoring performance management oversight activities
emergency procurement
✔✔PUR Forms for Contract File - ✔✔PUR 1000 - General Contract Conditions
PUR 1355 Foreign Country of Concern Attestation
PUR 1808 Common Carrier or Contracted Carrier Attestation
PUR 7801 Vendor Certification Form
✔✔How long to accept deliverables? - ✔✔No more than 5 days.
✔✔Levels of risk - ✔✔Low, medium, high
✔✔Why is risk assessment done? - ✔✔Will determine type and frequency of your
monitoring.
✔✔Risk assessment factors - ✔✔Total amount of the contract
type of service provided
contractor Past performance
fiscal requirements of the contract
, ✔✔How often should inspector general complete risk based compliance audit of
contracts executed by agency? - ✔✔do audit of past 3 fiscal years
✔✔what must the risk based compliance contract audit include? - ✔✔evaluation of
vendor preference and audit findings must be submitted to the agency head, Secretary
of DMS, and Governor.
✔✔What are the parts of a contract that need to be reviewed? - ✔✔terms and
conditions
commodities and services
deliverables
deliverable due date
financial impacts
✔✔What are terms and conditions? - ✔✔parties involved
scope of work
financial terms
duration and termination
amendments and modifications
✔✔commodities vs. services - ✔✔commodities are physical items, services are not
tangible.
✔✔what are deliverables? - ✔✔documents, products, services, software, designs, data
✔✔what is included in deliverable timeline? - ✔✔project schedule, contract terms,
milestones, client or stakeholder agreements
✔✔what are some financial impacts in a contract - ✔✔penalties and fines
liquidated damages
financial consequences
loss of revenue
cost remediation
legal fees
damage to reputation
✔✔Difference in requirements between 5 million dollar contracts+, 10 million dollar
contracts+, and 20 million dollar contracts+ - ✔✔5 mil - 4 person oversight team,
including certified contract manager; required to meet quarterly.
10 mil - 5 mil req + 1 person must have at least 5 years experience in managing
contracts of similar size/scope; must meet at least monthly.
20 mil- same as 5 & 10 mil + 5 person oversight team, 1 must be from agency other
than agencies participating in the contract; must meet at least monthly.
