Annual OSD Records and Information Management Training (Pre-Test)

Annual OSD Records and Information Management Training (Pre-Test) 1. Non-records may only be removed from DHA custody when proper autho- rization has been received: True 2. It is a good idea to maintain duplicate records in different locations for ease of access.: False 3. Non-record materials can be comingled with official Agency records.: - False 4. Record removal authorization must be coordinated with:: All of the above 5. Records stored in a form that only a computer can process are called .: Electronic Records 6. Permanent records are destroyed after a fixed period of time or the occur- rence of an event.: False 7. Vital records are: (Check all that apply): (All of them) Needed to meet operational responsibilities under an emergency and part of an agency's Records Disaster Mitigation and Recovery Program Needed to protect the legal and financial rights of the government and those affected by government activities Accessible within 12 hours after a disaster, regardless of media or format of records 8. An effective Records and Information Management (RIM) program ensures which of the following? (Check all that apply).: (All of them) Procedures are established for organizing, storing, handling, protecting, referenc- ing, and retrieving of records Responsibilities are assigned for maintenance of records Record, non-record, and personal material are maintained separately 9. DHA's SharePoint must be configured to comply with recordkeeping re- quirements to be approved to manage official agency records.: True 10. Records must be destroyed in accordance with the OSD Records Dispo- sition Schedule.: True 11. File Plans must be updated annually or more frequently if necessary.: - True 12. An Office File Plan is not required if the office's records are organized.: - False 13. File Plan elements include, but are not limited to: (Check all that apply): - (All of them) Physical location of records Media format File number, file title, and file description Vital Record designation Record disposition instructions 14. Record Freezes/Litigation Holds are court or agency imposed require- ment suspending the destruction of all affected record information until all litigation or disputes are resolved or lifted.: True 15. Penalties for unlawful or accidental removal, defacing, alteration, or de- struction of Federal records or the attempt to do so, include a fine, impris- onment, or both.: True 16. The OSD Records Disposition Schedule provides records disposition instructions for temporary and permanent records.: True 17. Personal papers are documentary materials of a private or nonpublic character that do not relate to, or have an effect on, the conduct of agency business.: True 18. DHA Form "Notice of Destruction" is ONLY required for records contain- ing sensi