Quickbooks Desktop: Basic Certification
Study Set
What information is required before you set up a QuickBooks file? correct
answersYou need a start date for your company's fiscal year; account
balances and transactions (unless you begin using the software when you
start your business)
How to start a new company data file in QuickBooks (Easy Step
Interview)? correct answersLaunch the program and choose 'Create new
company' then 'Express Start'
1)You will need to enter your company information (Company name,
industry, company type-for type of tax form you will need, Tax ID #-federal
tax ID number that does not have to be entered now, do you have
employees)
2)Business Contact Information (legal name, contact info, features
selected, chart of accounts, company file location)
3) Enter the first month of your fiscal year
4)Enter an administrator password (if others are going to have access to
the company file; the administrator can do everything in the file)
How to keep the lists and preferences from an old file while removing old
transactions? correct answersIn your new company file, choose 'File' then
'Open and Restore Company'In the dialog box that opens, select the 'Open a
company file' option and click 'Next'
In the next dialog box that pops up double-click the company file you want
to update.
In the 'Update Company File for New Version' dialog box, turn on the 'I
understand that my company file will be updated to the new version of
QuickBooks' checkbox, then click 'Update Now'
Click 'OK' to create a backup file before you upgrade
When the 'Update Company' message box appears, click the 'Yes' to start
the update
How to customize the home page? correct answersThe Company
Preferences tab of the Desktop View category is where you can customize
what appears there.
-The home page has 3 horizontal panels for tasks related to vendors,
customers, and employees, and additional panels for other accounting
staples.
How to set up lists (customers, vendors, items, etc.). This includes
understanding which names and items should appear on which lists. correct
answersSales Rep List: used when you want to assign people as point of
contact for your customers, people you pay on commission or employees
who are dedicated contacts for customers
Customer Type List: help you analyze your income and expenses by
customer category
, Vendor Type List: you can filter reports or subtotal expenses by
different types of vendors
Job Type List: you can use this list to classify projects you perform for
customers
Terms List: includes both payment terms you require of your
customers and the payment terms your vendors ask of you
Customer Message List: When you create an invoice, you can add a short
message to it, use this list to help create messages you use often to
prevent typos
Payment Method List: categorizing payments by the method the customer
uses can be handy
Vehicle List: use if you want to track mileage
How to navigate or move around QuickBooks (use home page, menus, icon
bar, etc.) correct answers1. HOMEPAGE: easy way to access windows and
shows the workflow of common business transactions
- Click MY SHORTCUTS
- Click the HOME icon
2.ICON BAR: appears at the top or to the left of the window. To use an
icon, click the mouse.
-Display/hide the Icon Bar: select view: Top Icon Bar or Left Icon Bar from
the menu
3. MENUS: (3) types-Drop-down menus at the top of the screen
-Shortcut menu by clicking the right mouse button
-Menus on the bottom of most lists
How to back up and restore a data file? correct answers1. File menu and
select Open or Restore Company
4.Select restore a backup copy and then Next
5. Select local backup and then Next
6. Browse computer for backup company file
7. Select folder to save restored company file
8. Select Save
How to determine the release number and how to update
QuickBooks? correct answersPress F2 (or Ctrl+1) to open product
Info.
Check Release
Go to the Help menu and select Update QuickBooks
Desktop. Go to the Update Now tab.
Study Set
What information is required before you set up a QuickBooks file? correct
answersYou need a start date for your company's fiscal year; account
balances and transactions (unless you begin using the software when you
start your business)
How to start a new company data file in QuickBooks (Easy Step
Interview)? correct answersLaunch the program and choose 'Create new
company' then 'Express Start'
1)You will need to enter your company information (Company name,
industry, company type-for type of tax form you will need, Tax ID #-federal
tax ID number that does not have to be entered now, do you have
employees)
2)Business Contact Information (legal name, contact info, features
selected, chart of accounts, company file location)
3) Enter the first month of your fiscal year
4)Enter an administrator password (if others are going to have access to
the company file; the administrator can do everything in the file)
How to keep the lists and preferences from an old file while removing old
transactions? correct answersIn your new company file, choose 'File' then
'Open and Restore Company'In the dialog box that opens, select the 'Open a
company file' option and click 'Next'
In the next dialog box that pops up double-click the company file you want
to update.
In the 'Update Company File for New Version' dialog box, turn on the 'I
understand that my company file will be updated to the new version of
QuickBooks' checkbox, then click 'Update Now'
Click 'OK' to create a backup file before you upgrade
When the 'Update Company' message box appears, click the 'Yes' to start
the update
How to customize the home page? correct answersThe Company
Preferences tab of the Desktop View category is where you can customize
what appears there.
-The home page has 3 horizontal panels for tasks related to vendors,
customers, and employees, and additional panels for other accounting
staples.
How to set up lists (customers, vendors, items, etc.). This includes
understanding which names and items should appear on which lists. correct
answersSales Rep List: used when you want to assign people as point of
contact for your customers, people you pay on commission or employees
who are dedicated contacts for customers
Customer Type List: help you analyze your income and expenses by
customer category
, Vendor Type List: you can filter reports or subtotal expenses by
different types of vendors
Job Type List: you can use this list to classify projects you perform for
customers
Terms List: includes both payment terms you require of your
customers and the payment terms your vendors ask of you
Customer Message List: When you create an invoice, you can add a short
message to it, use this list to help create messages you use often to
prevent typos
Payment Method List: categorizing payments by the method the customer
uses can be handy
Vehicle List: use if you want to track mileage
How to navigate or move around QuickBooks (use home page, menus, icon
bar, etc.) correct answers1. HOMEPAGE: easy way to access windows and
shows the workflow of common business transactions
- Click MY SHORTCUTS
- Click the HOME icon
2.ICON BAR: appears at the top or to the left of the window. To use an
icon, click the mouse.
-Display/hide the Icon Bar: select view: Top Icon Bar or Left Icon Bar from
the menu
3. MENUS: (3) types-Drop-down menus at the top of the screen
-Shortcut menu by clicking the right mouse button
-Menus on the bottom of most lists
How to back up and restore a data file? correct answers1. File menu and
select Open or Restore Company
4.Select restore a backup copy and then Next
5. Select local backup and then Next
6. Browse computer for backup company file
7. Select folder to save restored company file
8. Select Save
How to determine the release number and how to update
QuickBooks? correct answersPress F2 (or Ctrl+1) to open product
Info.
Check Release
Go to the Help menu and select Update QuickBooks
Desktop. Go to the Update Now tab.
