GFEBS SPENDING CHAIN: PURCHASE
REQUISITIONS
Purchase Requisition Processor Ans- •Serves as the PR initiator, receiving and validating requirements
and entering the PR.
•The Purchase Requisition Processor also makes changes and corrections to PRs as required.
•They coordinate with the Purchase Requisition Interface Processing Monitor in the event of interface
errors.
Purchase Requisition Interface Processing Monitor Ans- Validates inbound and outbound interfaces
between GFEBS and partner systems and resolves issues as necessary.
Purchase Requisition Approval Maintainer Ans- •Maintains a table of all Purchase Requisition Approvers.
•The table helps ensure that the PR workflow sends the PR to the appropriate Purchase Requisition
Approvers within an organization.
Purchase Requisition Approver Ans- Reviews, validates, and approves PRs. the PR approval workflow
carries the PR through a sequence of approvers that always end with the Purchase Requisition Funds
Certifier.
Purchase Requisition Funds Certifier Ans- •This role is normally assigned to the Resource Manager (RM).
PR Fund Certifiers ensure the proper funds are cited on the purchase requisition. Fund Certification is
always the last step in the approval process and results in a commitment of funds.
•Carries the PR through a sequence of approvers that always end with the Purchase Requisition Funds
Certifier.
Contract Number Ans- (provide an example of the contract number W91YTZ-12-C-0001) Contract
number only required on PRs interfacing to contracting. This must be in the header text and will better
assist contracting when awarding option years on a contract.
, Purchase Group Ans- Last 3 digits of the Contracting Offices DoDAAC i.e. W91QV1.
The purchase group determines the contracting agency to which the PR is routed to for award. This is a
mandatory field which will be used on all PR types.
The purpose of the purchase group on a outbound MIPR is different and will be covered in the approval
section of this lesson.
Desired Vendor Ans- Cage Code for PRs going to contracting. If it is a new requirement the cage code
can be left blank.
Vendor Code for Misc Pay PRs. This is a mandatory field as information is derived from the Vendor code
to include the payment information.
DoDAAC of performing activity for MIPRs
Material Group Ans- Commitment Item where cost will be captured. This is also commonly referred to
as the Element of Resource.
Account Assignment Ans- Commonly known as the line of accounting and always includes a cost object
which collects costs or revenue for a particular purpose.
Examples of cost objects include a Cost Center (K), Internal Order (F) and a Work Breakdown Structure
(P)
Plant Ans- 4 Alpha / Numeric Code which determines your location for example JCK1 = Fort Jackson.
Requestor DoDAAC Ans- The requestors DoDAAC is the activity who is requesting the procurement of
goods or services. This DoDAAC also determines the approval.
REQUISITIONS
Purchase Requisition Processor Ans- •Serves as the PR initiator, receiving and validating requirements
and entering the PR.
•The Purchase Requisition Processor also makes changes and corrections to PRs as required.
•They coordinate with the Purchase Requisition Interface Processing Monitor in the event of interface
errors.
Purchase Requisition Interface Processing Monitor Ans- Validates inbound and outbound interfaces
between GFEBS and partner systems and resolves issues as necessary.
Purchase Requisition Approval Maintainer Ans- •Maintains a table of all Purchase Requisition Approvers.
•The table helps ensure that the PR workflow sends the PR to the appropriate Purchase Requisition
Approvers within an organization.
Purchase Requisition Approver Ans- Reviews, validates, and approves PRs. the PR approval workflow
carries the PR through a sequence of approvers that always end with the Purchase Requisition Funds
Certifier.
Purchase Requisition Funds Certifier Ans- •This role is normally assigned to the Resource Manager (RM).
PR Fund Certifiers ensure the proper funds are cited on the purchase requisition. Fund Certification is
always the last step in the approval process and results in a commitment of funds.
•Carries the PR through a sequence of approvers that always end with the Purchase Requisition Funds
Certifier.
Contract Number Ans- (provide an example of the contract number W91YTZ-12-C-0001) Contract
number only required on PRs interfacing to contracting. This must be in the header text and will better
assist contracting when awarding option years on a contract.
, Purchase Group Ans- Last 3 digits of the Contracting Offices DoDAAC i.e. W91QV1.
The purchase group determines the contracting agency to which the PR is routed to for award. This is a
mandatory field which will be used on all PR types.
The purpose of the purchase group on a outbound MIPR is different and will be covered in the approval
section of this lesson.
Desired Vendor Ans- Cage Code for PRs going to contracting. If it is a new requirement the cage code
can be left blank.
Vendor Code for Misc Pay PRs. This is a mandatory field as information is derived from the Vendor code
to include the payment information.
DoDAAC of performing activity for MIPRs
Material Group Ans- Commitment Item where cost will be captured. This is also commonly referred to
as the Element of Resource.
Account Assignment Ans- Commonly known as the line of accounting and always includes a cost object
which collects costs or revenue for a particular purpose.
Examples of cost objects include a Cost Center (K), Internal Order (F) and a Work Breakdown Structure
(P)
Plant Ans- 4 Alpha / Numeric Code which determines your location for example JCK1 = Fort Jackson.
Requestor DoDAAC Ans- The requestors DoDAAC is the activity who is requesting the procurement of
goods or services. This DoDAAC also determines the approval.
