CTCM Study Guide 2025-2026 Exam
Questions With Correct Answers
Contract |Value
Initial |value |of |the |contract, |plus |any |amendments, |renewals |and |extensions |for |the |contract's |
full |existence
State |Procurement |Division |(SPD)
The |entity |that |delegates |purchasing |authority |to |state |agencies |for |non-IT |goods |and |services
Statewide |Contract |Development |Team
Develops |and |administers |over |250 |statewide |contracts |representing |several |thousand-line |
items |of |products/services
Develops |Term, |Managed, |and |TXMAS |contracts
Processes |open |market |requisitions |on |behalf |of |state |agencies, |universities, |and |more |than |
1,600+ |Texas |SmartBuy |members
Statewide |Contract |Management |Team
Assists |with |day |to |day |contract |management, |managing |Term, |Managed |and |TXMAS |
Contracts, |contract |administration, |reporting |requirements, |and |vendor |performance |issues
Office |of |Vehicle |Fleet |Management
Assists |state |agencies |in |managing |their |vehicle |fleet
Statewide |Travel |Management |Program
Manages |travel |expenditures, |monitors |travel |activity, |and |provides |discounted |travel |services
Statewide |Mail |Operations
Provides |state |agencies |and |institutes |of |higher |education |a |variety |of |mail |operations |services
|including |delivery, |collection |and |metering |of |USPS |domestic |and |international |mail |as |well |as |
delivery |and |collection |of |state |warrants. |Processes |approx |14-17K |pieces |of |mail |per |day
Historically |Underutilized |Business |Program |(HUB)
,Promotes |full |and |equal |business |opportunities |in |an |effort |to |remedy |disparity |in |state |
procurement |and |contracting.
For |any |procurement |with |an |estimated |contract |value |of |$100,000 |or |greater, |including |all |
renewals |and |amendments, |the |agency |must |determine |whether |subcontracting |opportunities
|are |probable |under |the |contract.
Centralized |Master |Bidder's |List |(CMBL)
Online |directory |maintained |by |SPD |of |vendors |registered |to |receive |bidding |opportunities |
from |State |of |Texas |purchasing |entities
Statewide |Procurement |Policy |and |Outreach
Training |and |Development, |Outreach, |Procurement |oversight |and |Delegation |Team
Training |and |Policy |Development |Team
Conducts |policy |research |and |clarification |and |provides |training |courses, |certifications, |and |
continuing |education |courses |for |procurement |professionals.
Outreach |Team
Provides |customer |support |for |procurement |inquiries |for |the |following |programs: |Texas |
SmartBuy, |Texas |SmartBuy |Membership |program, |Texas |Purchasing |from |People |with |
Disabilities, |Electronic |State |Business |Daily |(ESBD) |Centralized |Master |Bidders |List |(CMBL), |and |
Vendor |Performace |Tracking |System |(VPTS)
Procurement |Oversight |and |Delegation |Portal |(POD)
Conducts |solicitation |reviews |and |delegates |purchasing |authority |to |state |agencies |for |service |
solicitations |valued |over |$100,000
"POD" |coordinates |with |the |"CAT"
Contract |Advisory |Team |(CAT)
Reviews |and |makes |recommendations |on |solicitations |with |an |estimated |value |of |at |least |$5 |
million |(5 |meow-llion)
Interagency |Oversight |Teams
Contract |Advisory |Team |(CAT) |& |Quality |Assurance |Team |(QAT)
Quality |Assurance |Team |(QAT)
Oversees |Major |Information |Resources |Projects |(MIRPs) |and |associated |contracts |over |$10 |
million
, Major |Information |Resources |Projects |(MIRPs)
A |large |multi-contract |IT |project. |Example |CAPPS. |Subject |to |Quality |Assurance |Team |(QAT) |
oversight.
VPTS, |ESDB, |Texas |Smart |Buy, |CMBL
Applications |supported |by |Statewide |Procurement |Division
Texas |SmartBuy |Online |Ordering |System
State |of |Texas |online |marketplace |for |non-IT |goods |and |services |including |Set-Aside, |Term |
Contracts, |Managed |Contracts, |and |TXMAS |contracts
Set-Aside |Contract
Prison |Made |Goods |(TCI) |or |State |Use |Program |goods |(WorkQuest)
Term |Contracts
A |contract |established |by |SPD |for |the |purchase |or |lease |of |goods |and |services |used |in |large |
quantities |by |several |agencies
Managed |Contract
A |SPD |Term |Contract |that |cannot |be |processed |through |Texas
SmartBuy. |The |purchase |order |is |prepared |by |the |agency, |referencing |the |contract |number |
and |pricing, |and |sent |directly |to |the |contractor.
Texas |Multiple |Award |Schedule |(TXMAS)
A |supplement |to |Term |Contracts, |this |program |adapts |existing |competitively |awarded |
government |contracts |to |service |the |procurement |needs |of |state |agencies |and |Texas |Smartbuy
|members
$25,000
Agencies |are |required |to |post |procurements |with |a |contract |value |of |more |than |
$____________ |to |the |Electronic |State |Business |Daily |(ESBD)
Electronic |State |Business |Daily |(ESBD)
The |state's |online |directory |used |for |posting |solicitations |for |the |purposes |of |informing |
vendors |of |procurement |opportunities |and |providing |public |notice |of |contract |awards
Three
Questions With Correct Answers
Contract |Value
Initial |value |of |the |contract, |plus |any |amendments, |renewals |and |extensions |for |the |contract's |
full |existence
State |Procurement |Division |(SPD)
The |entity |that |delegates |purchasing |authority |to |state |agencies |for |non-IT |goods |and |services
Statewide |Contract |Development |Team
Develops |and |administers |over |250 |statewide |contracts |representing |several |thousand-line |
items |of |products/services
Develops |Term, |Managed, |and |TXMAS |contracts
Processes |open |market |requisitions |on |behalf |of |state |agencies, |universities, |and |more |than |
1,600+ |Texas |SmartBuy |members
Statewide |Contract |Management |Team
Assists |with |day |to |day |contract |management, |managing |Term, |Managed |and |TXMAS |
Contracts, |contract |administration, |reporting |requirements, |and |vendor |performance |issues
Office |of |Vehicle |Fleet |Management
Assists |state |agencies |in |managing |their |vehicle |fleet
Statewide |Travel |Management |Program
Manages |travel |expenditures, |monitors |travel |activity, |and |provides |discounted |travel |services
Statewide |Mail |Operations
Provides |state |agencies |and |institutes |of |higher |education |a |variety |of |mail |operations |services
|including |delivery, |collection |and |metering |of |USPS |domestic |and |international |mail |as |well |as |
delivery |and |collection |of |state |warrants. |Processes |approx |14-17K |pieces |of |mail |per |day
Historically |Underutilized |Business |Program |(HUB)
,Promotes |full |and |equal |business |opportunities |in |an |effort |to |remedy |disparity |in |state |
procurement |and |contracting.
For |any |procurement |with |an |estimated |contract |value |of |$100,000 |or |greater, |including |all |
renewals |and |amendments, |the |agency |must |determine |whether |subcontracting |opportunities
|are |probable |under |the |contract.
Centralized |Master |Bidder's |List |(CMBL)
Online |directory |maintained |by |SPD |of |vendors |registered |to |receive |bidding |opportunities |
from |State |of |Texas |purchasing |entities
Statewide |Procurement |Policy |and |Outreach
Training |and |Development, |Outreach, |Procurement |oversight |and |Delegation |Team
Training |and |Policy |Development |Team
Conducts |policy |research |and |clarification |and |provides |training |courses, |certifications, |and |
continuing |education |courses |for |procurement |professionals.
Outreach |Team
Provides |customer |support |for |procurement |inquiries |for |the |following |programs: |Texas |
SmartBuy, |Texas |SmartBuy |Membership |program, |Texas |Purchasing |from |People |with |
Disabilities, |Electronic |State |Business |Daily |(ESBD) |Centralized |Master |Bidders |List |(CMBL), |and |
Vendor |Performace |Tracking |System |(VPTS)
Procurement |Oversight |and |Delegation |Portal |(POD)
Conducts |solicitation |reviews |and |delegates |purchasing |authority |to |state |agencies |for |service |
solicitations |valued |over |$100,000
"POD" |coordinates |with |the |"CAT"
Contract |Advisory |Team |(CAT)
Reviews |and |makes |recommendations |on |solicitations |with |an |estimated |value |of |at |least |$5 |
million |(5 |meow-llion)
Interagency |Oversight |Teams
Contract |Advisory |Team |(CAT) |& |Quality |Assurance |Team |(QAT)
Quality |Assurance |Team |(QAT)
Oversees |Major |Information |Resources |Projects |(MIRPs) |and |associated |contracts |over |$10 |
million
, Major |Information |Resources |Projects |(MIRPs)
A |large |multi-contract |IT |project. |Example |CAPPS. |Subject |to |Quality |Assurance |Team |(QAT) |
oversight.
VPTS, |ESDB, |Texas |Smart |Buy, |CMBL
Applications |supported |by |Statewide |Procurement |Division
Texas |SmartBuy |Online |Ordering |System
State |of |Texas |online |marketplace |for |non-IT |goods |and |services |including |Set-Aside, |Term |
Contracts, |Managed |Contracts, |and |TXMAS |contracts
Set-Aside |Contract
Prison |Made |Goods |(TCI) |or |State |Use |Program |goods |(WorkQuest)
Term |Contracts
A |contract |established |by |SPD |for |the |purchase |or |lease |of |goods |and |services |used |in |large |
quantities |by |several |agencies
Managed |Contract
A |SPD |Term |Contract |that |cannot |be |processed |through |Texas
SmartBuy. |The |purchase |order |is |prepared |by |the |agency, |referencing |the |contract |number |
and |pricing, |and |sent |directly |to |the |contractor.
Texas |Multiple |Award |Schedule |(TXMAS)
A |supplement |to |Term |Contracts, |this |program |adapts |existing |competitively |awarded |
government |contracts |to |service |the |procurement |needs |of |state |agencies |and |Texas |Smartbuy
|members
$25,000
Agencies |are |required |to |post |procurements |with |a |contract |value |of |more |than |
$____________ |to |the |Electronic |State |Business |Daily |(ESBD)
Electronic |State |Business |Daily |(ESBD)
The |state's |online |directory |used |for |posting |solicitations |for |the |purposes |of |informing |
vendors |of |procurement |opportunities |and |providing |public |notice |of |contract |awards
Three
