QPA EXAM PREP-QUESTIONS AND ANSWERS
LATEST UPDATE 2025/2026
Mandatory Bid Items
1. Bid Guarantee
2. Cert. of Surety
3. Statement of Corporate Ownership
4. List of Sub Contractors
5. Addendum of Acknowledgement
6. Iran Disclosure
Reason to Reject Bid (6)
1. Lowest Bid Exceeds Estimate
2. Lowest Bid Exceeds Appropriations
3. Govern'g Body Abandons Project by Passing a Resolution
4. A Substantial Revision Needs to be Made to the Bid Spec.
5. It Violates a Law
6. Contracting Unit has Decided to Use State Contract
Examples of Multi-year Contract
1. Data Processing
2. Insurance
3. Food Service
4. Water Supply Service
5. Lighting Public Streets
,6. Towing and Storage
7. Basic Life Support Services
8. Laundry Services
9. Electricity
10. Collection & Disposal of Solid Waste, Recycable Materials or Sludge
Bid Public Notice Required Items
1. Manner in which to Submit
2. Method in which Bids will be Received
3. Date to Submit
4. Time to Submit
5. Place to Submit
Six R's of Purchasing
1. Right Quantity
2. Right Quality
3. Right Time
4. Right Price
5. Right Source
6. Right Manner
Evaluation of Competitive Contracting
1. Price
2. Other (Technical & Managerial)
, Green Purchasing
Refers to the practice of specifying products w/environmental attributes, such as reduced
packaging, toxicity, reusability, energy efficiency, recycled content, and rebuilt or
remanufactured products, in your local units bids and contracts.
Green Products
Any commodity or service that has a lesser or reduced negative effect on human health and the
environment when compared w/competing commodities or services. Items considered are: raw
material acquisition, production, manufacturing, packaging, distribution, etc.
Advantages of Green Purchasing
1. Increase Worker Safety
2. Increased Awareness of Environmental Issues
3. Enhanced Communications between and Among Local Units
4. Opportunities for Resource Conservation
5. Long Term Reductions in Purchasing and Labor Costs
6. Providing a Safer Environment for the Public
Green Purchasing encourages
1. Prevent Waste
2. Reduce Toxicity to employees, the Public, and the Environment
3. Contain Recycled Material
4. Conserve Energy
5. Reduce Cost
LATEST UPDATE 2025/2026
Mandatory Bid Items
1. Bid Guarantee
2. Cert. of Surety
3. Statement of Corporate Ownership
4. List of Sub Contractors
5. Addendum of Acknowledgement
6. Iran Disclosure
Reason to Reject Bid (6)
1. Lowest Bid Exceeds Estimate
2. Lowest Bid Exceeds Appropriations
3. Govern'g Body Abandons Project by Passing a Resolution
4. A Substantial Revision Needs to be Made to the Bid Spec.
5. It Violates a Law
6. Contracting Unit has Decided to Use State Contract
Examples of Multi-year Contract
1. Data Processing
2. Insurance
3. Food Service
4. Water Supply Service
5. Lighting Public Streets
,6. Towing and Storage
7. Basic Life Support Services
8. Laundry Services
9. Electricity
10. Collection & Disposal of Solid Waste, Recycable Materials or Sludge
Bid Public Notice Required Items
1. Manner in which to Submit
2. Method in which Bids will be Received
3. Date to Submit
4. Time to Submit
5. Place to Submit
Six R's of Purchasing
1. Right Quantity
2. Right Quality
3. Right Time
4. Right Price
5. Right Source
6. Right Manner
Evaluation of Competitive Contracting
1. Price
2. Other (Technical & Managerial)
, Green Purchasing
Refers to the practice of specifying products w/environmental attributes, such as reduced
packaging, toxicity, reusability, energy efficiency, recycled content, and rebuilt or
remanufactured products, in your local units bids and contracts.
Green Products
Any commodity or service that has a lesser or reduced negative effect on human health and the
environment when compared w/competing commodities or services. Items considered are: raw
material acquisition, production, manufacturing, packaging, distribution, etc.
Advantages of Green Purchasing
1. Increase Worker Safety
2. Increased Awareness of Environmental Issues
3. Enhanced Communications between and Among Local Units
4. Opportunities for Resource Conservation
5. Long Term Reductions in Purchasing and Labor Costs
6. Providing a Safer Environment for the Public
Green Purchasing encourages
1. Prevent Waste
2. Reduce Toxicity to employees, the Public, and the Environment
3. Contain Recycled Material
4. Conserve Energy
5. Reduce Cost
