PRO4801 Assignment 3 2025 (Answer Guide) - Due 8 September 2025

PRO4801 Assignment 3 2025 (Answer Guide) - Due 8 September 2025 3.1: Distinguish Between the Different Steps in the Project Planning Process and Explain the Purpose of Typical Questions to Be Answered in Each Step Project planning is a critical part of project management, especially for new or growing organizations, such as the one in the scenario provided. Effective planning ensures that the project stays on track, within budget, and delivers value to the customer. Below is a breakdown of the steps involved in the project planning process: Step 1: Project Initiation • Purpose: This is the first step in planning, where the scope, objectives, and key stakeholders of the project are identified. It sets the foundation for all subsequent activities. • Typical Questions to Answer: o What is the overall goal of the project? o Who are the stakeholders, and what are their expectations? o What are the initial deliverables, and how will success be measured? o What are the major constraints (budget, time, resources)? Step 2: Defining the Scope • Purpose: Clearly outlining what is included and excluded from the project scope is crucial to prevent scope creep (uncontrolled changes in the project's scope). • Typical Questions to Answer: o What will be delivered by the end of the project? o What are the specific requirements or features of the product/service? o What are the limitations and boundaries of the project? o How will changes to the scope be handled? Step 3: Setting Objectives and Goals • Purpose: Objectives and goals provide clear direction and measurable outcomes for the project.