,ARM1502 Assignment 2 (COMPLETE ANSWERS) 2025 - DUE
April 2025;100% CORRECT AND TRUSTED SOLUTIONS
1. Define the following concepts with citation of at least three
different and recent sources:
1.1. Archives (5)
1.2. Records (5)
1.3. Appraisal (5)
1.4. Life cycle concept (5)
1.5. Continuum concept (5)
1.1 Archives (5 marks)
Definition:
Archives refer to documents, regardless of form or medium, that are
preserved permanently for their enduring value. These documents are
created or received by an individual, organization, or government in the
course of activities and are kept for long-term preservation due to their
administrative, legal, fiscal, or historical importance.
Explanation:
Archives are not just old records, but rather those that have been
appraised and determined to have permanent value. They can be in
paper, digital, audiovisual, or other formats. The primary purpose of
archiving is to safeguard records that document decisions, transactions,
and activities of value to an institution or society. They serve as a critical
resource for governance, historical research, accountability, and cultural
identity.
, According to the International Council on Archives (ICA), archives
are "documents created or received and accumulated by a person or
organization in the course of life or work and selected for permanent
preservation" (ICA, 2022).
Recent Sources:
1. International Council on Archives (ICA). (2022). Principles of
Access to Archives. https://www.ica.org/
2. South African National Archives and Records Service Act 43 of
1996. (as amended).
3. Gilliland, A. J. (2021). Conceptualizing Twenty-First-Century
Archives. Society of American Archivists.
1.2 Records (5 marks)
Definition:
Records are defined as any information created, received, and
maintained as evidence and information by an organization or person, in
pursuance of legal obligations or in the transaction of business, and
stored in any format or medium.
Explanation:
Records are essential components of information systems because they
provide evidence of activities and decisions. Unlike data or information,
records are contextualized, reliable, and authentic. They are governed
through records management processes from creation through to final
disposition (destruction or archiving).
According to ISO 15489-1:2016, records are "information created,
received, and maintained as evidence and as an asset by an organization
or person, in pursuit of legal obligations or in the transaction of
business."
April 2025;100% CORRECT AND TRUSTED SOLUTIONS
1. Define the following concepts with citation of at least three
different and recent sources:
1.1. Archives (5)
1.2. Records (5)
1.3. Appraisal (5)
1.4. Life cycle concept (5)
1.5. Continuum concept (5)
1.1 Archives (5 marks)
Definition:
Archives refer to documents, regardless of form or medium, that are
preserved permanently for their enduring value. These documents are
created or received by an individual, organization, or government in the
course of activities and are kept for long-term preservation due to their
administrative, legal, fiscal, or historical importance.
Explanation:
Archives are not just old records, but rather those that have been
appraised and determined to have permanent value. They can be in
paper, digital, audiovisual, or other formats. The primary purpose of
archiving is to safeguard records that document decisions, transactions,
and activities of value to an institution or society. They serve as a critical
resource for governance, historical research, accountability, and cultural
identity.
, According to the International Council on Archives (ICA), archives
are "documents created or received and accumulated by a person or
organization in the course of life or work and selected for permanent
preservation" (ICA, 2022).
Recent Sources:
1. International Council on Archives (ICA). (2022). Principles of
Access to Archives. https://www.ica.org/
2. South African National Archives and Records Service Act 43 of
1996. (as amended).
3. Gilliland, A. J. (2021). Conceptualizing Twenty-First-Century
Archives. Society of American Archivists.
1.2 Records (5 marks)
Definition:
Records are defined as any information created, received, and
maintained as evidence and information by an organization or person, in
pursuance of legal obligations or in the transaction of business, and
stored in any format or medium.
Explanation:
Records are essential components of information systems because they
provide evidence of activities and decisions. Unlike data or information,
records are contextualized, reliable, and authentic. They are governed
through records management processes from creation through to final
disposition (destruction or archiving).
According to ISO 15489-1:2016, records are "information created,
received, and maintained as evidence and as an asset by an organization
or person, in pursuit of legal obligations or in the transaction of
business."
