Exam (elaborations) HRM3703 Assignment 2 (COMPLETE ANSWERS) Semester 1 2025 - DUE April 2025

HRM3703
Assignment 2
(COMPLETE
ANSWERS) Semester
1 2025 - DUE April
2025
[Pick the date]

NO PLAGIARISM

, )
Book 
 Human Resource Information Systems

HRM3703 Assignment 2 (COMPLETE ANSWERS) Semester 1 2025 - DUE April
2025; 100% TRUSTED Complete, trusted solutions and explanations. Ensure
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Question 1 Jonathan and Sizzile work in the HR Department at Ultimate
ScrubsHub, a company that supplies hospital and theatre clothing for the
medical industry. The company has expanded over the last two years, and
they now employ more than 350 staff members. They want to lighten the
burden on the HR Department and streamline HR processes and they have
decided to move away from Excel Spreadsheets and other mechanisms for
manual record-keeping and they are aiming to implement an HRIS. The
Board of Directors recognises that needs analysis will have to be done. They
ask Jonathan and Sizzile to prepare a presentation to explain what the needs
analysis and needs analysis planning would entail as the first phase.
Jonathan and Sizzile ask your help to prepare a draft presentation outlining
needs analysis planning (4 marks – ½ marks are awarded) and the key role
players in the needs analysis for Ultimate ScrubsHub. When identifying the
key role players, use the information in Table 3.1 in the 5th edition of the
prescribed book. Identify four role players for each activity in the needs
analysis planning (8 marks – ½ marks are awarded). [12]
________________________________________

Slide 1: Title Slide

 Title: Needs Analysis Planning for HRIS Implementation at Ultimate ScrubsHub
 Presented by: Jonathan and Sizzile
 Date: [Insert Date]

Slide 2: Introduction

 Ultimate ScrubsHub has grown to 350+ employees, requiring an efficient HR system.
 Current HR processes rely on manual record-keeping, leading to inefficiencies.
 The company plans to implement an HR Information System (HRIS) to streamline HR
functions.
 First phase: Conducting a thorough needs analysis to ensure the system meets business
requirements.

Slide 3: What is Needs Analysis?

,  A systematic process to determine the HRIS requirements of Ultimate ScrubsHub.
 Identifies gaps in current HR processes and assesses how HRIS can improve efficiency.
 Ensures that the HRIS aligns with business goals and user needs.

Slide 4: Steps in Needs Analysis Planning

1. Define the objectives: Establish what the HRIS must achieve.
2. Identify HR functions to automate: Payroll, employee records, recruitment,
performance management, etc.
3. Evaluate current HR processes and challenges.
4. Assess technological readiness: IT infrastructure, budget, and training requirements.
5. Engage key stakeholders: HR, IT, management, and employees.
6. Develop a requirements document for HRIS selection.

Slide 5: Key Role Players in Needs Analysis

 Using Table 3.1 from the prescribed textbook, we identify four key role players for each
activity in needs analysis planning:

Activity Key Role Players
Define objectives HR Director, CEO, Senior Managers, IT Specialist
Identify HR functions to HR Manager, Payroll Specialist, Recruitment Officer,
automate Department Heads
Evaluate current HR processes HR Staff, Employees, Compliance Officer, Finance Manager
IT Manager, System Analyst, Software Vendors, Training
Assess technological readiness
Coordinator

Slide 6: Conclusion

 Conducting a comprehensive needs analysis ensures HRIS success.
 Involvement of key stakeholders leads to a system that meets company needs.
 Next steps: Gathering input, documenting requirements, and selecting the right HRIS.

Slide 7: Q&A

 Open floor for questions and discussions.




Title: Needs Analysis Planning for Implementing an HRIS at Ultimate ScrubsHub