HRM3703 Assignment 2 (COMPLETE ANSWERS) Semester 1 2025 - DUE April 2025

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HRM3703 Assignment 2
(COMPLETE ANSWERS)
Semester 1 2025 - DUE April
2025
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NO PLAGIARISM
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, )
Book 
 Human Resource Information Systems

HRM3703 Assignment 2 (COMPLETE ANSWERS) Semester 1 2025 - DUE April
2025; 100% TRUSTED Complete, trusted solutions and explanations. Ensure
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Question 1 Jonathan and Sizzile work in the HR Department at Ultimate
ScrubsHub, a company that supplies hospital and theatre clothing for the
medical industry. The company has expanded over the last two years, and
they now employ more than 350 staff members. They want to lighten the
burden on the HR Department and streamline HR processes and they have
decided to move away from Excel Spreadsheets and other mechanisms for
manual record-keeping and they are aiming to implement an HRIS. The
Board of Directors recognises that needs analysis will have to be done. They
ask Jonathan and Sizzile to prepare a presentation to explain what the needs
analysis and needs analysis planning would entail as the first phase.
Jonathan and Sizzile ask your help to prepare a draft presentation outlining
needs analysis planning (4 marks – ½ marks are awarded) and the key role
players in the needs analysis for Ultimate ScrubsHub. When identifying the
key role players, use the information in Table 3.1 in the 5th edition of the
prescribed book. Identify four role players for each activity in the needs
analysis planning (8 marks – ½ marks are awarded). [12]
________________________________________

Title: Needs Analysis Planning for Implementing an HRIS at Ultimate ScrubsHub




Slide 1: Introduction
 Brief overview of Ultimate ScrubsHub’s expansion and HR challenges.
 Importance of implementing an HRIS to streamline HR processes.
 Introduction to Needs Analysis as the first step in the implementation process.




Slide 2: What is Needs Analysis?
 Needs Analysis is the process of assessing the current HR systems, identifying gaps, and
determining HRIS requirements.
 It ensures that the new system aligns with the company’s needs and objectives.

, Slide 3: Needs Analysis Planning
 Definition: Needs analysis planning involves structuring the assessment process to
ensure all necessary information is gathered systematically.
 Key steps:
1. Identifying HRIS objectives.
2. Assessing current HR processes and limitations.
3. Engaging key role players.
4. Gathering data through surveys, interviews, and system evaluations.
5. Documenting and analyzing findings to develop HRIS requirements.




Slide 4: Key Role Players in Needs Analysis
 The successful execution of needs analysis requires input from various stakeholders.
 Based on Table 3.1 of the prescribed book, the following are the key role players for each
planning activity:

Activity 1: Identifying HRIS Objectives

 HR Manager
 IT Manager
 Senior Management (Board of Directors)
 Departmental Managers

Activity 2: Assessing Current HR Processes and Limitations

 HR Officers
 Payroll Department
 Employee Representatives
 IT Support Staff

Activity 3: Engaging Key Role Players

 Project Manager
 HR Consultant
 System Vendors
 Legal & Compliance Officer

Activity 4: Gathering Data and Analyzing Findings

 HR Analysts