ARM1505 Assignment 1 (ANSWERS) Semester 1 2025 (687886) - DUE 14 April 2025

ARM1505
ASSIGNMENT 1 SEMESTER 1 2025
UNIQUE NO. 687886
DUE DATE: 14 APRIL 2025

,Title Page

Table of Contents

1. Question 1
o 1.1 Definition of "Data", "Record", and "Electronic Record"
o 1.2 Attributes, Characteristics, and Metadata of Records
2. Question 2
o Advantages and Disadvantages of Electronic Records
3. Question 3
o Importance of Records Management Policy
o Legislative Requirements for South African Private Companies
4. Question 4
o Technological Obsolescence and Strategies to Address It
5. References

Signed Declaration
(Refer to Tutorial Letter 101 and INKALLE Tutorial Letter 302 for format)




Question 1

1.1 Definition of "Data", "Record", and "Electronic Record"

Data: Data refers to raw facts, figures, and symbols that, when processed, provide
meaningful information. Example: A list of names and birth dates.

Record: A record is documented evidence of transactions or activities maintained for
legal, operational, or historical purposes. Example: A student’s academic transcript.

, Electronic Record: An electronic record is digital information created, stored, or
transmitted via electronic means, preserving its authenticity and integrity. Example: An
email confirming a financial transaction.

1.2 Attributes, Characteristics, and Metadata of Records

Attributes:

 Authenticity
 Reliability
 Integrity
 Usability

Characteristics:

 Fixed content
 Context
 Structure

Metadata: Metadata provides contextual details about a record, such as:

 Title
 Author
 Creation date
 Version history




Question 2

Advantages and Disadvantages of Electronic Records

Advantages:

 Efficiency: Quick access and retrieval.