,ARM1505 Assignment 1 (COMPLETE ANSWERS)
Semester 1 2025 (687886) - DUE 14 April 2025; 100%
correct solutions and explanations.
QUESTION 1
1.1 Define the terms “data”, “record” and “electronic record”.
Relevant examples should be included in your discussion. (10)
1.2 Explain what is regarded as the attributes, characteristics,
and metadata that is associated with records. (15)
QUESTION 1
1.1 Definitions of "Data", "Record", and "Electronic
Record" with Examples
1. Data:
Data refers to raw, unprocessed facts, numbers, symbols, or
characters that have not yet been organized or interpreted.
It represents discrete elements that, when processed or
analyzed, can provide meaningful information.
o Example: A list of student names, their test scores,
and attendance records in a spreadsheet.
2. Record:
A record is a collection of related data that has been
structured, categorized, and stored in a way that enables
retrieval and reference. It provides evidence of a
, transaction, activity, or event. A record has meaning and
serves a legal, administrative, or historical purpose.
o Example: A birth certificate that contains a person’s
name, date of birth, place of birth, and parents' names.
3. Electronic Record:
An electronic record is a digitally stored record that is
created, received, and maintained in electronic form. It is
used as evidence of activities or transactions and can be
retrieved electronically.
o Example: An email confirmation of an online
purchase, which contains order details, transaction
date, and payment information.
1.2 Attributes, Characteristics, and Metadata of Records
1. Attributes of Records
o Authenticity: A record should be genuine, verifiable,
and created by the stated author.
o Reliability: It should accurately reflect the
transaction, activity, or event it documents.
o Integrity: The record must be complete and free from
unauthorized alterations.
o Usability: The record must be accessible and readable
for as long as needed.
2. Characteristics of Records
o Fixed Content: A record must maintain its original
content and context without unauthorized changes.
o Contextuality: Records should be linked to their
creation circumstances (e.g., who created them, when,
and why).
Semester 1 2025 (687886) - DUE 14 April 2025; 100%
correct solutions and explanations.
QUESTION 1
1.1 Define the terms “data”, “record” and “electronic record”.
Relevant examples should be included in your discussion. (10)
1.2 Explain what is regarded as the attributes, characteristics,
and metadata that is associated with records. (15)
QUESTION 1
1.1 Definitions of "Data", "Record", and "Electronic
Record" with Examples
1. Data:
Data refers to raw, unprocessed facts, numbers, symbols, or
characters that have not yet been organized or interpreted.
It represents discrete elements that, when processed or
analyzed, can provide meaningful information.
o Example: A list of student names, their test scores,
and attendance records in a spreadsheet.
2. Record:
A record is a collection of related data that has been
structured, categorized, and stored in a way that enables
retrieval and reference. It provides evidence of a
, transaction, activity, or event. A record has meaning and
serves a legal, administrative, or historical purpose.
o Example: A birth certificate that contains a person’s
name, date of birth, place of birth, and parents' names.
3. Electronic Record:
An electronic record is a digitally stored record that is
created, received, and maintained in electronic form. It is
used as evidence of activities or transactions and can be
retrieved electronically.
o Example: An email confirmation of an online
purchase, which contains order details, transaction
date, and payment information.
1.2 Attributes, Characteristics, and Metadata of Records
1. Attributes of Records
o Authenticity: A record should be genuine, verifiable,
and created by the stated author.
o Reliability: It should accurately reflect the
transaction, activity, or event it documents.
o Integrity: The record must be complete and free from
unauthorized alterations.
o Usability: The record must be accessible and readable
for as long as needed.
2. Characteristics of Records
o Fixed Content: A record must maintain its original
content and context without unauthorized changes.
o Contextuality: Records should be linked to their
creation circumstances (e.g., who created them, when,
and why).
