ARM2602 Assignment 1 (100% COMPLETE ANSWERS) Semester 1 2025 (746776) - DUE 14 March 2025

Organising Records: Classification Systems - ARM2602 Assessment 1 Semester 1 2025 (746776) - DUE 14 March 2025 ;100 % TRUSTED workings, Expert Solved, Explanations and Solutions. For assistance call or W.h.a.t.s.a.p.p us on ...(.+.2.5.4.7.7.9.5.4.0.1.3.2)........... ASSESSMENT 1: Essay type question (35% of year mark) – 746776 – 14 March 2025 Question 1 The National Archives and Records Service of South Africa (NARSSA) recommends that all government bodies adopt a subject file plan as it is regarded as a best practice for effective records management. This scenario explores the importance of adopting a functional subject file plan to improve governance and operational efficiency. Question 1.1: You have been appointed as the head of records management at Department of Sports, Arts and Culture. The department is considering implementing a functional subject file plan. Provide motivations to the executive team as to why the department should compile a functional subject file plan that adheres to good governance and best practice principles. • What, in your opinion, are the key motivations for using a functional subject file plan in this department? (20 marks) Question 1.2: To successfully apply a functional subject file plan, it is crucial to understand its underlying principles. Describe the key principles that a government department should follow when developing and implementing a subject file plan. Include relevant examples to support your explanation. • Use examples that demonstrate how these principles apply to government departments in practice. (30 marks) Question 2: You have been hired as a consultant to review the records management system of a large governmental organization, which handles both manual and electronic records. The organization aims to implement a comprehensive file plan that accommodates both types of records effectively. A well-designed file plan should enable an organization to manage and file both manual and electronic records efficiently. • Discuss the importance of this statement in relation to best practices in archives and records management. • Explain how the effective management of electronic records, supported by a functional file plan, will promote transparency and accountability within the organization. Your discussion should: • Outline the best practices for managing both manual and electronic records in line with established archives and records management standards. • Explain the challenges and benefits of integrating manual and electronic records into one file plan. • Illustrate how an effective electronic records management system supports governance principles such as transparency, accountability and compliance with regulatory requirements. (50 marks)