APM PMQ BoK 7
Project targets - correct answer Time
Cost
Quality
Risk
Benefit
Scope
+Safety
3.1 Project management vs BAU - correct answer Projects: unique, transient, change. Time, cost quality.
BAU: Repetitive process, ongoing.
Projects: products and outputs
BAU: Outcomes and benefits
Projects: Specialist skills
BAU: Functional skills
3.2 Programme Management - correct answer Group of related Ps
Aligned to org/dept strategy
Delivers outcomes (benefits)
Benefits:
Focus on strategic objectives
Focus on achieving benefits
Inter-P dependencies - manage/share resources
,3.2 Portfolio Management - correct answer Overall view of all Ps and Pgs and links
Prioritise/select Ps to support strategy
Adjust Po - external impacts
Benefits:
Balanced strategically aligned portfolio
Overview risks, dependencies, schedule
Cost reduction - economies of scale
3.3 Relationship between P, Pg and strategic change - correct answer Pg focus on larger strategic objs
Pg deliver Ps in optimal order to realise strategic objs
Pgs embed outputs from Ps to achieve benefits towards strategic objs
3.4 Situations where Programme Management appropriate - correct answer When:
Group of inter-related projects
Similar resource/tech needs
Manage a big change
Why:
Enables infrastructure Ps (roundabout)
Economies of scale
Long-term stability for big change
3.4 Situations where Portfolio Management appropriate - correct answer Organisation/Department
level integration of Ps, Pgs and BAU - overview
Optimising return on investment across all activity
High-level decision making - resources/time/risk
, 3.6 Tools and techniques to determine factors which influence and impact projects - correct answer
PESTLE - external influences - risks, SHs, constraints, scope.
SWOT - internal influences - how to manage P.
VUCA - Volatile, speed of change - Uncertain, how well predict future - Complex, number of factors to
consider - Ambiguous, lack of clarity, interpretation.
3.7 Impact of legal and regulatory environment on projects - correct answer Health & Safety.
DPA/FOI/GDPR. Employment Law.
Impacts:
Scope - include specific regulations e.g. disposal of chemicals
Risk - consider legislation related risks e.g. data breach - storage of data.
Schedule - consider laws around staffing e.g. Working hours/overtime
1.1 Matrix structure (Pros/Cons) - correct answer Pros:
One PM for P - quick to react/dedicated to P.
Shared/global resources - efficient
Team have jo to return to at end of P - security
Cons:
Conflict between P/function for time/resources.
Overworked - 2 managers allocating work.
Harder to build team - temp/dedication
1.1 Functional structure (Pros/Cons) - correct answer Pros:
Cons:
1.1 Project structure (Pros/Cons) - correct answer Pros:
Project targets - correct answer Time
Cost
Quality
Risk
Benefit
Scope
+Safety
3.1 Project management vs BAU - correct answer Projects: unique, transient, change. Time, cost quality.
BAU: Repetitive process, ongoing.
Projects: products and outputs
BAU: Outcomes and benefits
Projects: Specialist skills
BAU: Functional skills
3.2 Programme Management - correct answer Group of related Ps
Aligned to org/dept strategy
Delivers outcomes (benefits)
Benefits:
Focus on strategic objectives
Focus on achieving benefits
Inter-P dependencies - manage/share resources
,3.2 Portfolio Management - correct answer Overall view of all Ps and Pgs and links
Prioritise/select Ps to support strategy
Adjust Po - external impacts
Benefits:
Balanced strategically aligned portfolio
Overview risks, dependencies, schedule
Cost reduction - economies of scale
3.3 Relationship between P, Pg and strategic change - correct answer Pg focus on larger strategic objs
Pg deliver Ps in optimal order to realise strategic objs
Pgs embed outputs from Ps to achieve benefits towards strategic objs
3.4 Situations where Programme Management appropriate - correct answer When:
Group of inter-related projects
Similar resource/tech needs
Manage a big change
Why:
Enables infrastructure Ps (roundabout)
Economies of scale
Long-term stability for big change
3.4 Situations where Portfolio Management appropriate - correct answer Organisation/Department
level integration of Ps, Pgs and BAU - overview
Optimising return on investment across all activity
High-level decision making - resources/time/risk
, 3.6 Tools and techniques to determine factors which influence and impact projects - correct answer
PESTLE - external influences - risks, SHs, constraints, scope.
SWOT - internal influences - how to manage P.
VUCA - Volatile, speed of change - Uncertain, how well predict future - Complex, number of factors to
consider - Ambiguous, lack of clarity, interpretation.
3.7 Impact of legal and regulatory environment on projects - correct answer Health & Safety.
DPA/FOI/GDPR. Employment Law.
Impacts:
Scope - include specific regulations e.g. disposal of chemicals
Risk - consider legislation related risks e.g. data breach - storage of data.
Schedule - consider laws around staffing e.g. Working hours/overtime
1.1 Matrix structure (Pros/Cons) - correct answer Pros:
One PM for P - quick to react/dedicated to P.
Shared/global resources - efficient
Team have jo to return to at end of P - security
Cons:
Conflict between P/function for time/resources.
Overworked - 2 managers allocating work.
Harder to build team - temp/dedication
1.1 Functional structure (Pros/Cons) - correct answer Pros:
Cons:
1.1 Project structure (Pros/Cons) - correct answer Pros:
