GTC APC ON TRAX-36 QUESTIONS AND ANSWERS

Which documents govern the Travel Card program? Public Laws 105-264, 107-314, 109-115, DoD Financial Management Regulation (DoDFMR) - Volume 9 Chapter 3, DoD Statement of Understanding Public Law 105-264 (Travel and Transformation Reform Act) establishes: Travel Card Program in DoD & mandates use of travel card for govt travel Public Law 107-314 establishes: Requirement of split disbursement directly to travel card vendor. Public Law 109-115 requires: Executive dept and agency to evaluate credit worthiness of individuals before issuance. Traveler's responsibilities when using the card include Using for official purposes, ensure all personal information is up to date; determine and bring tax exemption forms as necessary Traveler's responsibilities during and after travel include Complete and file voucher within 5 days of return, and set up 30 day partial payments for travel longer than 45 days Traveler's responsibilities for card security include: Notifying vendor if card is lost or stolen, be aware and report scam attempts; secure information (acct number, SSNs), In and outprocess with APC Traveler's responsibilities for billing include Pay balance in full, reconcile account in timely manner IBA can only be issued for? only for payment of official Government travel, or expenses for authorized dependents, and is the CARDHOLDER's responsibility How are Restricted cards different from Standard? Minimal line of credit, and inactive at issuance (APC must activate card for requested travel) When is Restricted card issued? Individual does not meet credit reqts, declines a credit check, commander, supervisor, or APC request due to prior financial issue. Credit Limits for Standard Card $7500 total, $665 monthly ATM, $250 monthly retail Credit Limits for Restricted Card $4000 total, $365 monthly ATM, $100 monthly retail AO review of voucher includes: Looks for errors in documentation, ensures receipts are uploaded and split disbursement How long does payment take? After AO approval, about 72 hours, member should contact AO if not received within two weeks Defense Travel Management Office (DTMO) responsibilities Developing, and managing travel card policies and procedures, coordinating with GSA and DoD, representing DoD to Congress and Federal agencies, facilitating travel card training Approving Official responsibilities are: Monitoring travel requirements of unit, aware of need for GTCC and allowing for sufficient time to receive cards Centrally Billed Account (CBA) managers are responsible for: Managing CBAs and working with Designated payment office (DPO) and designated billing office (DBO) Component Program Manager (CPM) responsibilities: Manage program for component/agency, oversee subordinate APCs, Liaison with DTMO, reviews credit limits and card use annually Steps to increase credit limit 1. contact apc 2. apc requests from bank or from CPM for increase 3. if request is too much for CPM to approve, DTMO is contacted 4. DTMO notifies GTCC to contractor to increase 5. Bank increases limit, info trickles to cardholder DoD Travel IBA Aging Analysis Report Summary delinquency info for the agency Account Listing Report List of all accounts within APC's span of control Three Reports to identify problem accounts Delinquency Report, Pre-Suspension Report, Suspension Report, Declined Authorizations Report, Returned Check Report, Blocked Merchant Category Code (MCC) Report What should APC do when discovering potential misuse? 1. Contact cardholder to verify, 2. if misused, contact CPM and supervisor 3. Disciplinary action by unit if necessary 4. Monitor account in the future What is a Merchant Category Code A 4-digit code from assigned to merchants by card companies. Determines where card may be used.