OnBase System Admin Exam 2023 with complete solution
What can be used when configuring Auto-Name Strings?
Keyword Values, Default System Values, and Static Text (or all of the above)
What can be done to ensure an indexer enters a complete 10-digit phone number,
including the area code?
Use masking
To configure a keyword that needs to store the value of "001459", what data type
should be used?
Alphanumeric
What sources can be used to populate a dataset?
Manually entered values, external source, imported file (all of the above)
When configuring a document type, what must be assigned before it can be
used?
Document Type Group, Default File Format, Disk Group, User Groups (all of the above)
Document Imaging utilizes these methods to bring documents into OnBase:
Scan, sweep, scan from disk (all of the above)
In Document Imaging, committing documents will....
Write docs to any secondary mass storage copies
What does the "F6/Ctril+T - Add Keyword" option do under Process Options -
Indexing tab?
Can add additional keyword values while indexing
While viewing keywords, a message is received that the keywords are read-only
because HOLLYR has the document locked. What does this mean?
HOLLYR is editing the keywords
If a document has been incorrectly indexed, the user should
Use File -> Re-Index
AutoFill keywords are trigged when indexing by the existence of
A primary keyword value for the set
Is the order of the keywords on the Document Type relevant when setting up an
AutoFill Keyword Set?
It doesn't matter
True or false: The order of the keywords is important when setting up an AutoFill
Keyword Set
True
How is a primary keyword identified when configuring an AutoFill Keyword Set
It is configured as the first keyword in the list
What information makes up the OnBase.ID file?
The Disk Group Number, Volume Number, Copy Number, InstallID (All of the above in
that order)
Committing batches in any important process (Document Imaging, DIP, COLD,
etc.) will
Write docs to any secondary mass storage copies
Why are keywords applied to Document Types?
To ease retrieval
What is a Scan Queue?
, Configuration settings for a scan process
Which option under the Process Options button in a Scan Queue Configuration
must be configured for any scan process to run?
No Process Options
A COLD process required which file format?
ASCII text
When initially configuring and validating a new COLD process, what should you
do according to best practice?
Perform "Test Only" Process, Make the COLD file read-only, and Specify a backup path
Prior to committing a batch imported via COLD, what should be done?
View the Verification Report
What document type should an image file be saved as in order to be used as an
overly?
SYS - Overlay Image
Home photos are in our system as images. We would like to click on the photo to
see the appraisal. Is this possible?
If the documents share a common keyword
Can cross references be created on Microsoft Word Documents?
Yes - based on a common keyword
In order to automatically run a scheduled job or process, the processing
workstation must have this command line switch
-SCHED
Custom queries are used to
Customize retrieval
What privilege is required to change the Document Type of a document?
Re-index
DIP is commonly used to import documents from
Back file conversions, Forms Processing Applications, and Other Storage Systems (All
of the Above)
If using bar codes for automated indexing, which Scan mode should be used?
Full Index
Where are the Disk Groups?
Windows Explorer, Mapped Drive, UNC (Network Access), FTP location (Login
ID/Password), Centera/Tivoli/DDS (Distributed Disk Services)
Document Import Processor (two important concepts)
Documents/Files and Related Index File
Types of DIP Index file:
Ordered (used 95% of the time where keywords are in order), Tagged Dip (very rare
due to longer processing), and Self-Configured (which you create)
How can a volume be promoted or cleared?
When it gets full, by clicking the "force promote" button, and creating a second copy
Why are keywords important?
Retrieval, routing, security, report
How to control maximize uncommitted batches?
Import -> Process Setting -> Dialog Box Pops Up
Is document import only supposed to be used for 1 file format?
What can be used when configuring Auto-Name Strings?
Keyword Values, Default System Values, and Static Text (or all of the above)
What can be done to ensure an indexer enters a complete 10-digit phone number,
including the area code?
Use masking
To configure a keyword that needs to store the value of "001459", what data type
should be used?
Alphanumeric
What sources can be used to populate a dataset?
Manually entered values, external source, imported file (all of the above)
When configuring a document type, what must be assigned before it can be
used?
Document Type Group, Default File Format, Disk Group, User Groups (all of the above)
Document Imaging utilizes these methods to bring documents into OnBase:
Scan, sweep, scan from disk (all of the above)
In Document Imaging, committing documents will....
Write docs to any secondary mass storage copies
What does the "F6/Ctril+T - Add Keyword" option do under Process Options -
Indexing tab?
Can add additional keyword values while indexing
While viewing keywords, a message is received that the keywords are read-only
because HOLLYR has the document locked. What does this mean?
HOLLYR is editing the keywords
If a document has been incorrectly indexed, the user should
Use File -> Re-Index
AutoFill keywords are trigged when indexing by the existence of
A primary keyword value for the set
Is the order of the keywords on the Document Type relevant when setting up an
AutoFill Keyword Set?
It doesn't matter
True or false: The order of the keywords is important when setting up an AutoFill
Keyword Set
True
How is a primary keyword identified when configuring an AutoFill Keyword Set
It is configured as the first keyword in the list
What information makes up the OnBase.ID file?
The Disk Group Number, Volume Number, Copy Number, InstallID (All of the above in
that order)
Committing batches in any important process (Document Imaging, DIP, COLD,
etc.) will
Write docs to any secondary mass storage copies
Why are keywords applied to Document Types?
To ease retrieval
What is a Scan Queue?
, Configuration settings for a scan process
Which option under the Process Options button in a Scan Queue Configuration
must be configured for any scan process to run?
No Process Options
A COLD process required which file format?
ASCII text
When initially configuring and validating a new COLD process, what should you
do according to best practice?
Perform "Test Only" Process, Make the COLD file read-only, and Specify a backup path
Prior to committing a batch imported via COLD, what should be done?
View the Verification Report
What document type should an image file be saved as in order to be used as an
overly?
SYS - Overlay Image
Home photos are in our system as images. We would like to click on the photo to
see the appraisal. Is this possible?
If the documents share a common keyword
Can cross references be created on Microsoft Word Documents?
Yes - based on a common keyword
In order to automatically run a scheduled job or process, the processing
workstation must have this command line switch
-SCHED
Custom queries are used to
Customize retrieval
What privilege is required to change the Document Type of a document?
Re-index
DIP is commonly used to import documents from
Back file conversions, Forms Processing Applications, and Other Storage Systems (All
of the Above)
If using bar codes for automated indexing, which Scan mode should be used?
Full Index
Where are the Disk Groups?
Windows Explorer, Mapped Drive, UNC (Network Access), FTP location (Login
ID/Password), Centera/Tivoli/DDS (Distributed Disk Services)
Document Import Processor (two important concepts)
Documents/Files and Related Index File
Types of DIP Index file:
Ordered (used 95% of the time where keywords are in order), Tagged Dip (very rare
due to longer processing), and Self-Configured (which you create)
How can a volume be promoted or cleared?
When it gets full, by clicking the "force promote" button, and creating a second copy
Why are keywords important?
Retrieval, routing, security, report
How to control maximize uncommitted batches?
Import -> Process Setting -> Dialog Box Pops Up
Is document import only supposed to be used for 1 file format?
