IOP3705 Assignment 4 (QUALITY ANSWERS) Semester 2 2023

This document contains workings, explanations and solutions to the IOP3705 Assignment 4 (QUALITY ANSWERS) Semester 2 2023. For assistance call or us on ..,............................ Stay-a-While Rentals started as a small business that administered holiday accommodation on behalf of its owners. The administration also entails cleaning and maintenance of the properties. The company is administrating the rental of 40 houses and a couple of townhouses. Joe, the founder and director of the company, also considers the administration of a building of flats. Joe head-hunted John, who oversaw a garden services business in several suburbs. John brought 20 employees, a few pick-up trucks and garden tools. Unfortunately, the pick-ups were, as a result of financial constraints, not serviced. Some garden tools also needed to be replaced. The management team consists of Joe, Patrick, a business partner and director; the HR manager Joan; Stephany, the financial manager; and John, the maintenance manager. John is also responsible for the gardens. Currently, the position of IT manager is vacant. Josephine, Joe’s wife, is assisting with capturing the data on the IT system. COMPULSORY ESSAY ASSESSMENT 4 [2023] BASED ON LESSONS 5 TO 8 Assessment 4: Instructions You are expected to meet specific requirements relating to the layout and technical presentation of assignments: • Cover page: The first page of your document should display information such as the module code, assignment number, and your name and student number. • Table of contents: Always include a table of contents on the second page, listing the headings and subheadings of your assignment. The headings and subheadings should describe the content of the sections. These headings and subheadings should be numbered, and the page numbers should be provided (see the table of contents on page 2 of this tutorial letter as an example). • Introduction: There should be only one introduction to the assignment, not one per question. • Discussion: This is also called the body of the assignment. This is where you answer the questions asked. Use the decimal classification system up to four decimals, alphabetical classification for the fifth level and small Roman numerals for the sixth level, for example, 1, 1.2, 1.2.1, 1.2.1.2 and (a)(iii). • Conclusion: There should be a conclusion at the end of your assignment. This section briefly summarises the most important aspects addressed in the assignment. There should be only one conclusion and not one per question. • Reference list: Provide full details in a list of references at the end of your assignment. Use the APA referencing method. As an organisation development consultant, James received a phone call from Patrick requesting him to quote for a team-building intervention for their management team. Patrick told him confidentially that there were many conflicts among team members. The conflict negatively impacts the performance and profitability of the company. He suspects it is due to Josephine’s “bossiness” and how she deals with the customers. He told James that their clients complain about the slow service and that their invoices are often incorrect. Some angry clients even threaten to use other service providers if the quality of their service does not improve. Due to the urgency of the request, James was contracted and embarked on a team-building session to deal with the underlying conflict. During the session, the conflict exploded, and members accused each other of a lack of cooperation. Josephine complained that the IT system could not handle the load, especially since John joined the company. She then withdrew and left the session, saying she never gets listened to. John complained that he did not get the support as expected, his trucks need service, and he finds it challenging to keep up with all the requests for adding new clients to his garden service. He also mentioned that his employees complain as they used to do things differently before they joined Stay-a-While. They don’t get overtime pay, and they don’t experience a sense of belonging. Stephany told Joe they failed to budget for truck services and new lawnmowers. After calming John, Joe said that his vision for the company is not to increase the garden services. As the garden services are too expensive, they should instead focus on expanding the administration of the houses and only do garden services to attract new clients for rental purposes. He further mentioned that there are more opportunities to make money with rentals, primarily if they can administer holiday flats, as flats have few gardens. Joe also said he did not have time to discuss his vision for the company yet, but he believes that John’s clients could also be a target for renting their properties. He then told John to tell his gardeners they must decide whether they want to work for this company. After the session, James was paid but has yet to receive feedback from Patrick on the success of the intervention. James believed that the time was too short but that they at least solved some of the conflicts by having the opportunity to speak their minds. However, he later read in the local newspaper that John had started a new maintenance company. QUESTION 1 Provide a brief overview of the four major techniques for gathering diagnostic data. In your discussion, propose and motivate the most suitable data collection method James should have used to collect data at Stay-a-While Rentals. (10) QUESTION 2 Briefly distinguish between the different types of interventions and discuss whether a team-building intervention was the most appropriate intervention for addressing the problems at Stay-a-While Rentals. Substantiate your answer with relevant examples from the case study. (10) QUESTION 3 The diversity of practical advice for managing change can be organised into five (5) major activities or elements. Identify and discuss the five key elements or steps you would propose to Stay-a-While Rentals to ensure effective change management. (10) QUESTION 4 Discuss the five features of OD interventions that can affect the institutionalisation process at Stay-a-While Rentals. (10)