, PLEASE USE THIS DOCUMENT AS A GUIDE ONLY
QUESTION 1
1.1. Rules of procedure is one of six (6) management functions at local government. Describe job
analysis and time management as core components of formulating rules of procedures and
illustrate with the use of practical examples.
Job analysis and time management as core components of formulating rules of procedure
Rules of procedure are one of the six generic management functions in local government. According
to the study guide, procedures serve to further define the decision-making framework of officials,
ensuring that activities are carried out effectively and consistently (PUB2614, Study Guide, p. 29).
Two core components in formulating these rules are job analysis and time management. Without
these, procedures lack precision, legal validity, and practical utility.
1. Job analysis as a component of formulating rules of procedure
Job analysis is a systematic investigation into the activities of a job and the demands made upon the
worker, irrespective of the type or level of employment. It focuses on the job itself, not the
incumbent (PUB2614, Study Guide, p. 31). Job analysis is essential for formulating rules of
procedure because it clarifies what tasks must be done, how they should be sequenced, and what
standards apply.
The study guide notes that job analysis defines the competencies an individual must have for any job
position and helps accomplish diverse functions such as job evaluation, job description, and job
specification (PUB2614, Study Guide, p. 30). Without a clear job analysis, procedural rules become
vague, leading to role confusion, inefficiency, and legal vulnerability.
Practical example:
In a municipality’s refuse removal department, a job analysis of a refuse truck driver would identify
specific tasks: checking vehicle safety, following designated routes, operating compaction
mechanisms, and completing logbooks. Based on this analysis, the municipality can formulate a
standard operating procedure for waste collection. This procedure would specify start times, speed
limits, safety checks, and reporting protocols. Without job analysis, the procedure might be generic
and unenforceable, leading to missed collections or safety violations.
The study guide lists multiple methods of job analysis, including observation, individual interviews,
structured questionnaires, and the diary method (PUB2614, Study Guide, pp. 32–33). A municipality
might use observation to study how traffic officers issue fines and then develop a step-by-step
procedural manual for consistent enforcement.
QUESTION 1
1.1. Rules of procedure is one of six (6) management functions at local government. Describe job
analysis and time management as core components of formulating rules of procedures and
illustrate with the use of practical examples.
Job analysis and time management as core components of formulating rules of procedure
Rules of procedure are one of the six generic management functions in local government. According
to the study guide, procedures serve to further define the decision-making framework of officials,
ensuring that activities are carried out effectively and consistently (PUB2614, Study Guide, p. 29).
Two core components in formulating these rules are job analysis and time management. Without
these, procedures lack precision, legal validity, and practical utility.
1. Job analysis as a component of formulating rules of procedure
Job analysis is a systematic investigation into the activities of a job and the demands made upon the
worker, irrespective of the type or level of employment. It focuses on the job itself, not the
incumbent (PUB2614, Study Guide, p. 31). Job analysis is essential for formulating rules of
procedure because it clarifies what tasks must be done, how they should be sequenced, and what
standards apply.
The study guide notes that job analysis defines the competencies an individual must have for any job
position and helps accomplish diverse functions such as job evaluation, job description, and job
specification (PUB2614, Study Guide, p. 30). Without a clear job analysis, procedural rules become
vague, leading to role confusion, inefficiency, and legal vulnerability.
Practical example:
In a municipality’s refuse removal department, a job analysis of a refuse truck driver would identify
specific tasks: checking vehicle safety, following designated routes, operating compaction
mechanisms, and completing logbooks. Based on this analysis, the municipality can formulate a
standard operating procedure for waste collection. This procedure would specify start times, speed
limits, safety checks, and reporting protocols. Without job analysis, the procedure might be generic
and unenforceable, leading to missed collections or safety violations.
The study guide lists multiple methods of job analysis, including observation, individual interviews,
structured questionnaires, and the diary method (PUB2614, Study Guide, pp. 32–33). A municipality
might use observation to study how traffic officers issue fines and then develop a step-by-step
procedural manual for consistent enforcement.
