CPPB ACTUAL 2026 STUDY GUIDE QUESTIONS AND
ANSWERS GRADED A+
✔✔Put the following 6 items in their standard (not your agency's) sequence of
occurrence:
pre-bid vendor conference; purchase requisition; issue the solicitation; award
recommendation; PO; addendum. - ✔✔purchase requisition
issue the solicitation
pre-bid vendor conference
addendum
award recommendation
PO
✔✔Why is the Request for Proposal (RFP) process often perceived as problematic by
an agency's leadership?
A. The award decision is very quantifiable.
B. The award decision is based on qualitative variables.
C. The price is rarely known on award.
D. The outcome of the RFP process is difficult to justify. - ✔✔B. The award decision is
based on qualitative variables.
✔✔1. An entity purchases several
different types of mobile
phones to meet employees'
preferences. This is causing
inefficiencies. What action can
be taken to address and correct
the inefficiencies?
a. Creation of performance specifications
b. Sole sourcing
c. Benchmarking
d. Standardization - ✔✔d. Standardization
✔✔2. A buyer has been invited to join
a supplier account representative
for lunch to discuss the
performance of a contract.
How should the buyer respond
to the invitation?
a. Decline the supplier's offer and suggest a meeting in
the office
b. Join the supplier for lunch, but pay for himself
c. Ask the end-user to join the supplier and the buyer for
,lunch and count it as a business meeting
d. Report the supplier to the supervisor - ✔✔a. Decline the supplier's offer and suggest
a meeting in
the office
✔✔3. A buyer has been working on a
solicitation for several days.
Now the end-users have
requested that the buyer mail
the bid only to local suppliers.
How should the buyer respond
to this request?
a. Add language to the bid that only local suppliers can
submit proposals
b. Explain that agency procedures require that all bids
be electronically posted to allow for open and fair
competition
c. Explain that he can only put "Buy America" language in
bid specifications
d. State that the WTO requires the agency to support the
NAFTA program - ✔✔b. Explain that agency procedures require that all bids
be electronically posted to allow for open and fair
competition
✔✔4. The ratio between inputs such
as staff hours or salary and
outputs is a way of measuring
what attribute?
a. Efficiency
b. Effectiveness
c. Contributions
d. Progress - ✔✔a. Efficiency
✔✔5. Legislation enacting a sustainable procurement initiative was passed during this
legislative session. The agency has a limited staff and resources with which to
implement the legislation. What type of program would be most easily implemented?
a.Alternative fuel vehicles
b.Energy efficient equipment
c.Recycled paper
d.Comprehensive recycling program - ✔✔c.Recycled paper
✔✔6. At an entity-hosted small business educational and outreach workshop, the entity
small business program coordinator noticed that only a few suppliers are actively
participating in asking
questions and discussion. In reaction, she works diligently
, to engage other suppliers who are not contributing. What role
is she assuming?
a. Encourager
b. Observer
c. Information seeker
d. Gate keeper - ✔✔d. Gate keeper
✔✔7. The city's IT department has a need to purchase twenty copies of a how-to-use
over-the-counter software book for various user departments within the agency. The
book is commonly available and it is estimated that the total cost would be $900, which
is below the established bid threshold. The buyer has confirmed that the book is not
currently on any agency contracts. Which type of purchase is considered most
economical in this case?
a. Emergency
b. Sole Source
c. PCard
d. Invitation for bids - ✔✔c. PCard
✔✔8. A buyer wishes to enter into a cooperative purchase with a regional alliance that
could save a great deal of money. What is the buyer's first step?
a. Determine if there is legal authority to do this
b. Determine if the cost is advantageous
c. Determine if local suppliers are impacted
d. Determine if your terms and conditions are in compliance - ✔✔a. Determine if there is
legal authority to do this
✔✔9. While on vacation the Chief
Procurement Officer left a
Procurement Manager in charge
of operations via an interoffice
memo. The Procurement
Manager was faced with an
emergency purchase that needed
signature for $50,000. What
gives him the authority to sign
for this emergency purchase?
a. Apparent authority
b. Express authority
c. The Procurement manager has authority to sign because
it is an emergency purchase
d. Implied authority - ✔✔b. Express authority
✔✔10. An agency with a local small
business preference program
is accepting bids for a roofing
ANSWERS GRADED A+
✔✔Put the following 6 items in their standard (not your agency's) sequence of
occurrence:
pre-bid vendor conference; purchase requisition; issue the solicitation; award
recommendation; PO; addendum. - ✔✔purchase requisition
issue the solicitation
pre-bid vendor conference
addendum
award recommendation
PO
✔✔Why is the Request for Proposal (RFP) process often perceived as problematic by
an agency's leadership?
A. The award decision is very quantifiable.
B. The award decision is based on qualitative variables.
C. The price is rarely known on award.
D. The outcome of the RFP process is difficult to justify. - ✔✔B. The award decision is
based on qualitative variables.
✔✔1. An entity purchases several
different types of mobile
phones to meet employees'
preferences. This is causing
inefficiencies. What action can
be taken to address and correct
the inefficiencies?
a. Creation of performance specifications
b. Sole sourcing
c. Benchmarking
d. Standardization - ✔✔d. Standardization
✔✔2. A buyer has been invited to join
a supplier account representative
for lunch to discuss the
performance of a contract.
How should the buyer respond
to the invitation?
a. Decline the supplier's offer and suggest a meeting in
the office
b. Join the supplier for lunch, but pay for himself
c. Ask the end-user to join the supplier and the buyer for
,lunch and count it as a business meeting
d. Report the supplier to the supervisor - ✔✔a. Decline the supplier's offer and suggest
a meeting in
the office
✔✔3. A buyer has been working on a
solicitation for several days.
Now the end-users have
requested that the buyer mail
the bid only to local suppliers.
How should the buyer respond
to this request?
a. Add language to the bid that only local suppliers can
submit proposals
b. Explain that agency procedures require that all bids
be electronically posted to allow for open and fair
competition
c. Explain that he can only put "Buy America" language in
bid specifications
d. State that the WTO requires the agency to support the
NAFTA program - ✔✔b. Explain that agency procedures require that all bids
be electronically posted to allow for open and fair
competition
✔✔4. The ratio between inputs such
as staff hours or salary and
outputs is a way of measuring
what attribute?
a. Efficiency
b. Effectiveness
c. Contributions
d. Progress - ✔✔a. Efficiency
✔✔5. Legislation enacting a sustainable procurement initiative was passed during this
legislative session. The agency has a limited staff and resources with which to
implement the legislation. What type of program would be most easily implemented?
a.Alternative fuel vehicles
b.Energy efficient equipment
c.Recycled paper
d.Comprehensive recycling program - ✔✔c.Recycled paper
✔✔6. At an entity-hosted small business educational and outreach workshop, the entity
small business program coordinator noticed that only a few suppliers are actively
participating in asking
questions and discussion. In reaction, she works diligently
, to engage other suppliers who are not contributing. What role
is she assuming?
a. Encourager
b. Observer
c. Information seeker
d. Gate keeper - ✔✔d. Gate keeper
✔✔7. The city's IT department has a need to purchase twenty copies of a how-to-use
over-the-counter software book for various user departments within the agency. The
book is commonly available and it is estimated that the total cost would be $900, which
is below the established bid threshold. The buyer has confirmed that the book is not
currently on any agency contracts. Which type of purchase is considered most
economical in this case?
a. Emergency
b. Sole Source
c. PCard
d. Invitation for bids - ✔✔c. PCard
✔✔8. A buyer wishes to enter into a cooperative purchase with a regional alliance that
could save a great deal of money. What is the buyer's first step?
a. Determine if there is legal authority to do this
b. Determine if the cost is advantageous
c. Determine if local suppliers are impacted
d. Determine if your terms and conditions are in compliance - ✔✔a. Determine if there is
legal authority to do this
✔✔9. While on vacation the Chief
Procurement Officer left a
Procurement Manager in charge
of operations via an interoffice
memo. The Procurement
Manager was faced with an
emergency purchase that needed
signature for $50,000. What
gives him the authority to sign
for this emergency purchase?
a. Apparent authority
b. Express authority
c. The Procurement manager has authority to sign because
it is an emergency purchase
d. Implied authority - ✔✔b. Express authority
✔✔10. An agency with a local small
business preference program
is accepting bids for a roofing
