Annual OSD Records and Information Management Training

Annual OSD Records and Information Management Training 1. DHA's share point must be configured to comply with record keeping requirements to be approved to manage official agency records: True 2. Penalties for unlawful or accidental removal, defacing, alteration, or de- struction of medical records, or the attempt to do so, include define impris- onment or both: True 3. Non record materials can be commingled with official agency records: - False 4. Vital records are: All the above 5. Permenant records are destroyed after a fixed period of time or the occur- rence of an event: False 6. File plans must be updated annually or more frequently if necessary: True 7. Record Freezes/Litigation Holds are court or agency imposed requirement suspending the destruction of all affected record information until all litiga- tion or disputes are resolved or lifted.: True 8. Records must be destroyed in accordance with the OSD records disposi- tion schedule: True 9. DHA Form "Notice of Destruction" is ONLY required for records containing sensitive, PII, or PHI.: False 10. Record removal authorization must be coordinated with:: All the above 11. Records stored in a form that only a computer can process are called: - Electronic records 12. It is a good idea to maintain duplicate records in different locations for ease of access: False 13. The OSD records disposition schedule provides records disposition in- structions for temporary and permanent records: True 14. An Office File Plan is not required if the office's records are organized.: - False 15. Non-records may only be removed from DHA custody when proper au- thorization has been received.: True 16. An effective records and information management (RIM) program en- sures which of the following: All of the above 17. Personal papers are documentary materials of a private or nonpublic character that do not relate to, or have an effect on, the conduct of agency business.: True