EPIC CLN 251/252 ACTUAL EXAM QUESTIONS AND
ANSWERS (VERIFIED AND WELL DETAILED
ANSWER) LATEST 2025/2026
What is Chronicles (entire file cabinet)? - CORRECT ANSWER- Epic's database
management system
What is a Master file (drawers)? - CORRECT ANSWER- Information in
Chronicles is organized into master files. Each master file stores all the data about
one type of thing. For example, one master file has information about patients.
Some are updated constantly (called dynamic), while some are only updated by
administrators (called administrative or static).
What is the abbreviated name called for each master file? - CORRECT
ANSWER- Each master file has an abbreviated name called the INI. A master's
file INI is a three-character initial. For example, Patients is EPT.
What is a Record (file folders)? - CORRECT ANSWER- Records store
information about one specific entity in the master file. For example, each patient
has one record in the EPT master file.
How are records identified? - CORRECT ANSWER- Each record has a name and
identification number (ID).
While two names within the same master file might be the same, IDs must be
unique.
,What are Contact (Sheets of paper)? - CORRECT ANSWER- A date-specific
snapshot of the data within are cord. For example, a patient's one hospital stay is
documented in a contact.
Can contain many different types, such as hospital encounters, appointments, and
telephone encounters.
In administrative master files, such as Medications, contacts do not represent
hospital encounters or appointments. Instead, they represent a date specific change
in the information.
What is the purpose of contacts, and what happens to old values when a contact is
updated? - CORRECT ANSWER- Purpose is to make a change to the record that
will become effective on a specific date.
This meaning prior to effective date, old values will be used, and on date of contact
and forward, new values will become effective.
What is an Item? - CORRECT ANSWER- Question prompt on a standardized
form
What is a Value? - CORRECT ANSWER- The answer to that item (question
prompt) on a standardized form
What is a Report? - CORRECT ANSWER- Collection of information for users to
review composed of print groups
What is a Print group? - CORRECT ANSWER- Information presented to the user
from Chronicles by looking at specific items and values.
,Explain the benefits of looking for print groups in the Data Handbook on the
UserWeb - CORRECT ANSWER- You can filter them based on application,
report style, etc. in order to find a print group already made that best fits your
user's need rather than creating one
What is a Profile? - CORRECT ANSWER- Profile (LPR) records configure
options within activities a user can access.
If a user has the appropriate security point(s) to access an activity, the system looks
to the profiles to determine how that activity looks and what options are available
within that activity
What is a Compiled profile? - CORRECT ANSWER- A compiled profile, also
called a composite profile, represents the collection of profile settings that will
impact a user
What is a Profile hierarchy? - CORRECT ANSWER- Six different levels
Epic looks at each of these levels to create a compiled profile, going from specific
to general:
-User Template (EMP)
Individuals with exceptional needs
-EpicCare Security Class (ECL)
A job's exceptional needs
-Department (DEP)
A department's (login dept) needs
-Location (EAF)
Clinic or hospital's needs
-Service Area (EAF)
, Billing region's needs
-System Definitions (LSD)
Global (organization) all CLINICAL users
-Not to be confused with Facility Records (EAF), which impacts other
organizational settings.
How a profile affects Chart Review, reports, and preference lists? - CORRECT
ANSWER- Since a profile determines how activities look and what options are
available within that activity, the settings of a profile affect all these activities.
How profiles interact with each other to create a compiled profile? - CORRECT
ANSWER- Epic compiles settings across profiles on an item-by-item basis, not
screen-by-screen.
If you set a particular item on a screen in a user template-level profile but leave the
rest of the screen blank, the system takes the one setting from the user template-
level profile and looks to the other levels for the remaining settings
What are the basic principles of compiled profile configuration? - CORRECT
ANSWER- Compiled profile looks at the six different levels from specific to
general in order to create a special collection of settings. The more specific level
with take over the more general level.
Determine where to build and link profiles based on knowledge of the profile
hierarchy? - CORRECT ANSWER- Generally, you should make changes to the
most general to the most specific. Keep in mind the users' needs and who this
needs to affect.
By making profile settings at the most general level in the hierarchy possible, you
can save yourself time building and maintaining the profiles you create.
ANSWERS (VERIFIED AND WELL DETAILED
ANSWER) LATEST 2025/2026
What is Chronicles (entire file cabinet)? - CORRECT ANSWER- Epic's database
management system
What is a Master file (drawers)? - CORRECT ANSWER- Information in
Chronicles is organized into master files. Each master file stores all the data about
one type of thing. For example, one master file has information about patients.
Some are updated constantly (called dynamic), while some are only updated by
administrators (called administrative or static).
What is the abbreviated name called for each master file? - CORRECT
ANSWER- Each master file has an abbreviated name called the INI. A master's
file INI is a three-character initial. For example, Patients is EPT.
What is a Record (file folders)? - CORRECT ANSWER- Records store
information about one specific entity in the master file. For example, each patient
has one record in the EPT master file.
How are records identified? - CORRECT ANSWER- Each record has a name and
identification number (ID).
While two names within the same master file might be the same, IDs must be
unique.
,What are Contact (Sheets of paper)? - CORRECT ANSWER- A date-specific
snapshot of the data within are cord. For example, a patient's one hospital stay is
documented in a contact.
Can contain many different types, such as hospital encounters, appointments, and
telephone encounters.
In administrative master files, such as Medications, contacts do not represent
hospital encounters or appointments. Instead, they represent a date specific change
in the information.
What is the purpose of contacts, and what happens to old values when a contact is
updated? - CORRECT ANSWER- Purpose is to make a change to the record that
will become effective on a specific date.
This meaning prior to effective date, old values will be used, and on date of contact
and forward, new values will become effective.
What is an Item? - CORRECT ANSWER- Question prompt on a standardized
form
What is a Value? - CORRECT ANSWER- The answer to that item (question
prompt) on a standardized form
What is a Report? - CORRECT ANSWER- Collection of information for users to
review composed of print groups
What is a Print group? - CORRECT ANSWER- Information presented to the user
from Chronicles by looking at specific items and values.
,Explain the benefits of looking for print groups in the Data Handbook on the
UserWeb - CORRECT ANSWER- You can filter them based on application,
report style, etc. in order to find a print group already made that best fits your
user's need rather than creating one
What is a Profile? - CORRECT ANSWER- Profile (LPR) records configure
options within activities a user can access.
If a user has the appropriate security point(s) to access an activity, the system looks
to the profiles to determine how that activity looks and what options are available
within that activity
What is a Compiled profile? - CORRECT ANSWER- A compiled profile, also
called a composite profile, represents the collection of profile settings that will
impact a user
What is a Profile hierarchy? - CORRECT ANSWER- Six different levels
Epic looks at each of these levels to create a compiled profile, going from specific
to general:
-User Template (EMP)
Individuals with exceptional needs
-EpicCare Security Class (ECL)
A job's exceptional needs
-Department (DEP)
A department's (login dept) needs
-Location (EAF)
Clinic or hospital's needs
-Service Area (EAF)
, Billing region's needs
-System Definitions (LSD)
Global (organization) all CLINICAL users
-Not to be confused with Facility Records (EAF), which impacts other
organizational settings.
How a profile affects Chart Review, reports, and preference lists? - CORRECT
ANSWER- Since a profile determines how activities look and what options are
available within that activity, the settings of a profile affect all these activities.
How profiles interact with each other to create a compiled profile? - CORRECT
ANSWER- Epic compiles settings across profiles on an item-by-item basis, not
screen-by-screen.
If you set a particular item on a screen in a user template-level profile but leave the
rest of the screen blank, the system takes the one setting from the user template-
level profile and looks to the other levels for the remaining settings
What are the basic principles of compiled profile configuration? - CORRECT
ANSWER- Compiled profile looks at the six different levels from specific to
general in order to create a special collection of settings. The more specific level
with take over the more general level.
Determine where to build and link profiles based on knowledge of the profile
hierarchy? - CORRECT ANSWER- Generally, you should make changes to the
most general to the most specific. Keep in mind the users' needs and who this
needs to affect.
By making profile settings at the most general level in the hierarchy possible, you
can save yourself time building and maintaining the profiles you create.
