Process of obtaining and selecting Supplier's Offer, Mode of Communication with suppliers, Acceptance and award of contract, Debriefing of unsuccesful suppliers

The Process of Obtaining & Selecting Offers

 Prepare the invitation to offer.

 Communicate your invitations to suppliers.

 Receive and evaluate the offers.

 Negotiate with suppliers.

 Accept offers and award the contract.

 Inform and debrief unsuccessful supplier



ITC M6:U6:6.1-1

, 3
Prepare the invitation to suppliers

Get all the information that you need. Use: A
BC
 standard forms for suppliers Lt




.
d.
 standard documents (same headings)

Avoid information overload and be user-friendly
Comply with your company’s policies & procedures
 environmental protection, buying locally from SMEs
 maintain records for transparency and audit purposes

“Sell” your company by attracting suppliers
Decide which documents to include with the
invitation
ITC M6:U6:6.2-1

, Action Point 6.2-1

Standardising
Make a list of those documents you use for inviting suppliers
to make offers that are standardised:




Can you standardise others? Which?




ITC M6:U6:6.2-2

, The documents to include with the
invitation:

A covering letter
The scope & specifications of the contract
Additional information on the contract &
instructions to suppliers (for more complex
and/or important purchases)

Payment terms & conditions of contract
Documents & information to be provided by
the supplier with its offer

ITC M6:U6:6.2-3